Your customers
- Mica grinders and powder makers
- Exporters (mainly to China)
- Paint, cosmetic and pigment makers' suppliers
- Welding electrode makers
Mining and quarrying · Traders and distributors
MatruOS for a mica dhibra depot and trader
Set up the way a mica dhibra depot and trader runs: margin between dhibra bought from pickers and collectors and sorted scrap, flakes and ground mica sold to processors, grinders and exporters. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What a mica dhibra depot and trader deals with today, and what MatruOS sets up for it
Today
Buyers ask for proof that mica is free of child labour and traceable, and the depot has only a loose notebook. Cash paid to hundreds of sellers a day does not reconcile with kg bought.
In MatruOS
MatruOS sets up 8 routines, 1 workflow, 3 registers and 8 licences for a mica dhibra depot and trader, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- picker
- village collector
- dhibra depot or trader
- grinder or exporter
- paint, cosmetics, electronics
Your suppliers
- Pickers (villagers, women) and village collectors
- Licensed dhibra depots and co-operatives (under the Dhibra policy)
- Sack and bag suppliers
- Transporters
Credit and cash
Pickers and collectors are paid cash on the spot by weight. Processors pay the depot within 15-30 days. Exporters pay against delivery or after their own buyer's payment. Depots often advance money to collectors.
Daily cash goes out to pickers and collectors. Stock is held while sorting. Money from processors and exporters comes 15-45 days later. Cash advances to collectors carry risk.
Your screens use your words
CustomerPartyOrderOrder (grade)ItemMica gradeInvoiceBillquantityKg (tonne)SupplierCollector
How it works
How MatruOS is set up for a mica dhibra depot and trader
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Mica dhibra depot and trader", typed when you sign up.
- Recognised as a mica dhibra depot and traderRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a mica dhibra depot and trader
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Totals the day's purchases by seller and village, checks cash against kg, flags missing age checks, and links purchases to lots for the traceability sheet
Works it out and shows you
Prepares the weekly lot offer with grade, kg, photos and a traceability summary for each buyer
Asks you before sending
Ages buyer dues and collector advances, and drafts reminders to buyers and settlement notes for collectors
Asks you before sending
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
8:00 amMorning purchase from pickers and collectors
- 1Check the seller is an adult and note village and source
- 2Weigh on the stamped scale; pay at the posted rate; give a slip
10:00 amSorting and sieving shift
- 1Sieve out soil and stone; sort by colour and size into lots
- 2Record input, output and waste kg per lot
6:30 pmDay close of purchase cash
- 1Total paid to sellers against kg bought
- 2Cash in hand matches the book; note advances to collectors
Every week
TueWeekly lot offer to buyers
- 1List ready lots by grade and kg with photos
- 2Send offers to grinders and exporters with the traceability summary
SatWeekly buyer dues and collector advances
- 1Buyer dues by days since dispatch
- 2Collector advances outstanding against dhibra received
Every month
5thMonthly traceability pack for buyers
- 1Summarise last month's purchases by village, seller type and price paid
- 2Confirm no purchase from minors; attach the age-check log
- 3File state mineral storage and transport returns where required
Every year
JanAnnual buyer or RMI-style audit and registrations
- 1Host the buyer's traceability or social audit; close findings
- 2Renew trade licence and state depot or dealer registration
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Lot sale with traceability
- 1Lot offered with grade and source
- 2Price agreedNeeds approval
- 3Bill and transport pass made
- 4Traceability sheet sent
- 5Payment received
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Dhibra purchase book
Sorting and lot register
Sales and traceability
Responsible sourcing at purchase
Buy only from adults at a fair, recorded price so the mica can be sold to audited buyers
Grade sorting and lot making
Make clean, uniform lots that hold their grade at the buyer
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Sorted mica scrap (ruby or green) | 25253010 | 5% |
| Mica flakes (cleaned and sieved) | 25253010 | 5% |
| Mica scrap mixed grade | 25253010 | 5% |
| Dry ground mica powder | 25252010 | 5% |
| Wet ground mica powder (fine) | 25252020 | 5% |
| Mica splittings and books (occasional) | 25251030 | 5% |
- GST registration
- Udyam (MSME) registration
- PAN
- Trade licence
- Mining lease or quarry permitIf it applies
- Import Export Code (IEC)If it applies
- PF registration (EPFO)If it applies
- ESI registration (ESIC)If it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
Depot owner (trader)Buys from collectors, sells to processors and exporters, handles registration and buyer audits.
Purchase clerkWeighs and pays pickers and collectors, writes the purchase book, checks seller age.
Sorting supervisorRuns sieving and sorting by grade, makes lots, records losses.
AccountantBills, e-challans, buyer ledger, GST, traceability sheets.
SortersSieve, clean and sort mica by size and colour, bag lots.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a mica dhibra depot and trader?
Type one line about your business when you sign up, for example "Mica dhibra depot and trader". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Run a mica dhibra depot and trader on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes