Your customers
- Shops and traders
- Small businesses and offices
- Clinics and hospitals
- Schools and coaching classes
- Families (wedding and function cards)
- Political and social organisations
Printing, packaging and media · Shops and showrooms
MatruOS for a job printing and card shop
Set up the way a job printing and card shop runs: visiting cards, bill books, letterheads, envelopes, stickers, pamphlets, wedding and function cards, ID cards, certificates; design charges; digital prints per page. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What a job printing and card shop deals with today, and what MatruOS sets up for it
Today
Repeat customers' last design and serial number cannot be found. Reprints after customers deny approving a proof.
In MatruOS
MatruOS sets up 8 routines, 1 workflow, 3 registers and 5 licences for a job printing and card shop, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- Customer
- job printing shop (design, digital print, finishing)
- offset or gang printer for long runs
- customer
Your suppliers
- Paper merchant and card stock dealer
- Gang-run and offset printers
- Toner and digital printer service
- Binding and finishing job worker
- Wedding card wholesalers (catalogue cards)
Credit and cash
Walk-ins 50-100% advance; regular shops and offices monthly or 15-30 days; offset and gang printers 7-30 days
Mostly advance-paid small jobs. Offset outsourcing and paper are paid within 7-30 days. Credit is limited to regular shops and offices. Wedding and festival seasons bring cash peaks.
Your screens use your words
OrderJobItemPrint jobInvoiceBillproductPrint itemSupplierPress
How it works
How MatruOS is set up for a job printing and card shop
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Job printing and card shop", typed when you sign up.
- Recognised as a job printing and card shopRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a job printing and card shop
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Finds the customer's last job and serial number, fills specs and price, drafts the proof message and tracks outsourced jobs due back
Asks you before sending
Ages regular customers' unpaid bills, drafts reminders and lists printers' bills due this week
Asks you before sending
Lists customers due for bill books, cards or letterheads by their last order date and drafts reminders with the last design and next serial number
Asks you before sending
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
9:30 amDigital printer calibration and day start
- 1Colour test print vs reference
- 2Paper and toner stock for today's jobs
10:00 amCounter and WhatsApp orders with proof
- 1Note full specs and repeat details (last serial number, last file)
- 2Proof sent and approved in writing
- 3Advance taken
1:00 pmSend and collect outsourced jobs
- 1Drop plates or files at offset and gang printers
- 2Collect ready jobs; check count
7:30 pmReady jobs, delivery messages and day close
- 1Message customers whose jobs are ready
- 2Cash and UPI vs job register
Every week
Sat 5:00 pmWeekly credit dues and printer payments
- 1Regular customers' unpaid bills; reminders
- 2Pay offset and gang printers' weekly bills
Every month
1stRepeat order reminders
- 1Customers whose bill books or cards were printed about 3-6 months ago
- 2Send reminder with last design and next serial number
Every year
MarFinancial year start bill books
- 1Remind shops to print new bill books with the new year's series
- 2Stock maplitho and carbonless paper
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Order to delivery
- 1Specs and advance taken
- 2Proof approvedNeeds approval
- 3Printed or outsourced
- 4Finished and checked
- 5Delivered and paid
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Job register
Customer credit ledger
Outsourced jobs book
Proof approval and legal print line
Print exactly what the customer approved, legally
Finishing and count check
Clean cuts, right counts and right numbering
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Visiting cards (1,000, 300 gsm, one side colour) | 4911 | 18% |
| Visiting cards premium (matt lamination, both sides) | 4911 | 18% |
| Bill book (duplicate, 50 sets, numbered) | 4820 | 18% |
| Letterhead (A4, 100 sheets, colour) | 4820 | 18% |
| Pamphlet (A5 colour) per 1,000 | 4911 | 18% |
| Wedding card with envelope | 4909 | 18% |
| PVC ID card with printing | 3926 | 18% |
| Digital colour print A3 (per side) | 4911 | 18% |
| Stickers and labels (A3 sheet) | 4821 | 18% |
| Design charges | 998391 | 18% |
| Printing on customer's paper (job work) | 998912 | 18% |
- GST registration
- Shops and Establishments registration
- Udyam (MSME) registration
- Trade licenceIf it applies
- Newspaper or press registrationIf it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
OwnerQuotes, deals with offset and gang printers, credit and dues, buys paper.
DesignerDesigns, sends proofs, keeps customer files for repeats.
Printer operatorRuns digital printers, laminator, cutter, numbering and binding.
Delivery boyDelivers jobs, collects payment, brings back outsourced jobs.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a job printing and card shop?
Type one line about your business when you sign up, for example "Job printing and card shop". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Run a job printing and card shop on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes