Your customers
- Women and girls from the neighbourhood
- Brides and wedding families
- College students
- Men for grooming items
- Beauty parlours buying small quantities
Beauty and personal care · Shops and showrooms
MatruOS for a cosmetics and beauty store
Set up the way a cosmetics and beauty store runs: retail margin on branded and unbranded cosmetics, skin and hair care, fragrances and beauty accessories; brand display money and schemes. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What a cosmetics and beauty store deals with today, and what MatruOS sets up for it
Today
Lipsticks and creams expire on the shelf because batches are not tracked. Brand schemes and display money not claimed or never credited.
In MatruOS
MatruOS sets up 8 routines, 2 workflows, 3 registers and 4 licences for a cosmetics and beauty store, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- Brand company
- distributor or wholesaler
- cosmetics store
- customer
Your suppliers
- Brand distributors
- Cosmetics and fancy wholesalers
- Online B2B apps
- Local brand makers
Credit and cash
Brand distributors 7-21 days; wholesalers mostly cash or 7 days; customers pay cash or UPI; parlours sometimes on monthly account
Daily cash sales; weekly distributor payments; festival stock bought 3-4 weeks ahead; scheme credits come 1-3 months late
Your screens use your words
ItemProductInvoiceBillproductSKUSupplierDistributor
How it works
How MatruOS is set up for a cosmetics and beauty store
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Cosmetics and beauty store", typed when you sign up.
- Recognised as a cosmetics and beauty storeRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a cosmetics and beauty store
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Suggests the order per distributor by brand and shade from sales and stock, and notes this month's schemes
Asks you before sending
Picks weekend offers (including near-expiry items) and drafts the WhatsApp and Instagram post
Asks you before sending
Lists items expiring in 3 months, marks those the distributor takes back and drafts return lists
Asks you before sending
Works out schemes earned per distributor, matches credit notes and drafts claim reminders
Asks you before sending
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
10:00 amOpen the store and set testers
- 1Dust shelves and fill gaps from the back stock
- 2Clean testers and replace any that are dirty or empty
9:30 pmClose and match cash and UPI
- 1Match bills with cash and UPI
- 2Note items asked for but not in stock
Every week
WedDistributor order day
- 1Check stock of fast movers by brand and shade
- 2Give the distributor's salesman the order and check this month's scheme
- 3Check delivered goods for batch, expiry and MRP
FriSend offers and new arrivals to customers
- 1Pick 5-10 offers or new shades for the weekend
- 2Send to the customer WhatsApp list and post on Instagram
Every month
1stNear-expiry check and returns
- 1List items expiring in the next 3 months
- 2Return to distributors that take expiry back; put the rest on offer
- 3Remove expired items from the shelf
10thScheme and display claims follow-up
- 1List schemes and display payments due from each distributor
- 2Match with credit notes received and chase the rest
Every year
MarYear-end stock-taking
- 1Count stock and value it at cost
- 2Clear dead stock before the new year's buying
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Distributor purchase to payment
- 1Order given to salesman
- 2Goods received and checked
- 3Bill entered
- 4Paid on due dateNeeds approval
Scheme claim to credit note
- 1Scheme earned
- 2Claim sent with bills
- 3Credit note received
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Stock with batch and expiry
Scheme and display claims
Purchase bills
Receiving and expiry check
No short-dated, damaged or unlabelled stock gets on the shelf
Fake and grey product check
Sell only genuine products bought on a proper invoice
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Lipstick | 3304 | 18% |
| Kajal pencil | 3304 | 5% |
| Compact or face powder | 3304 | 5% |
| Face cream or moisturiser | 3304 | 18% |
| Face wash | 3401 | 18% |
| Shampoo | 3305 | 5% |
| Hair oil | 3305 | 5% |
| Hair colour | 3305 | 18% |
| Nail polish | 3304 | 18% |
| Deodorant and body spray | 3307 | 18% |
| Talcum powder | 3304 | 5% |
| Bindi packet | 3304 | 0% |
- Shops and Establishments registration
- Trade licenceIf it applies
- GST registrationIf it applies
- Udyam (MSME) registrationIf it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
OwnerOrders from distributors and wholesalers, sets prices and offers, pays suppliers, chases scheme claims.
Counter staffShows shades and testers, bills, arranges shelves, checks expiry.
Brand promoterSells one brand's range, runs demos (medium stores).
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a cosmetics and beauty store?
Type one line about your business when you sign up, for example "Cosmetics and beauty store". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Beauty and personal care
Other shops and showrooms in beauty and personal care
Run a cosmetics and beauty store on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes