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Construction and home · Makers and factories

MatruOS for a wooden furniture exporter

Set up the way a wooden furniture exporter runs: FOB sale of furniture (tables, sideboards, chairs, beds, cabinets) and wooden handicrafts (boxes, trunks, trays, decor) per container to overseas importers, chains and buying agents; a small domestic sale of samples and seconds. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.

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Construction and homeReady when you sign up

  • 8routines on a timetable
  • 2workflows with approvals
  • 2SOPs and checks
  • 4registers of your own
  • 4jobs for your AI team
  • 13licences tracked

7-day free trial, no card needed.

What this solves

What a wooden furniture exporter deals with today, and what MatruOS sets up for it

01Today

Piece costing done once at sampling; timber rate and wastage change and a container ships at a loss. PO time lines slip quietly; air freight or discount when the ex-factory date is missed.

02In MatruOS

MatruOS sets up 8 routines, 2 workflows, 4 registers and 13 licences for a wooden furniture exporter, with an AI team that reads your own records and prepares the work.

03What changes

The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.

Where you sit

MatruOS starts from how your business earns

Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.

  1. farm wood and timber depot
  2. seasoning kiln
  3. export house with thekedar gangs
  4. buyer QC
  5. container
  6. importer
  7. retail chain
  8. consumer

Your customers

  • Overseas importers and wholesalers
  • Retail and online chains
  • Buying agents and buying houses
  • Hotel and project buyers
  • Domestic showrooms (seconds and samples)

Your suppliers

  • Timber depots (sawn sheesham, mango, acacia)
  • Seasoning kiln and boron treatment job workers
  • Thekedars (carpentry, carving, metal, finishing, packing)
  • Hardware, iron and brass fittings
  • Finishes (PU, NC lacquer, wax, stains)
  • Packing (5-ply cartons, foam, corner guards)
  • Fumigation agency
  • Customs broker and freight forwarder

Credit and cash

Buyers: 30% advance and 70% against BL copy, LC at sight, or 60-90 day DA for old accounts; timber depots 15-45 days; thekedars weekly kharchi and final per piece within 7-10 days of QC pass; packing credit from the bank against the PO

Timber and kiln are paid in the first 2-3 weeks of an order; thekedar kharchi runs every Saturday; the 70% balance or LC money comes 3-6 weeks after the ship sails; RoDTEP and drawback credits come later. Packing credit (often 75-90% of PO) bridges 60-120 days.

Your screens use your words

  • CustomerBuyer
  • OrderPO
  • ItemStyle
  • InvoiceCommercial invoice
  • SupplierThekedar
  • productStyle

How it works

How MatruOS is set up for a wooden furniture exporter

Set-up takes a few minutes. After that, you change only what is different in your business.

  1. Describe the business in one lineFor example "Wooden furniture exporter", typed when you sign up.
  2. Recognised as a wooden furniture exporterRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
  3. Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
  4. Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.

Your AI team

What the AI team does for a wooden furniture exporter

Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.

Operations head

Compares each PO's pieces done with its time line, lists POs at risk of missing ex-factory, and drafts the buyer update with photos

Reads buyer PO and time line and thekedar piece and kharchi book

Asks you before sending

Accountant

Totals QC-passed pieces at each thekedar's rate, deducts kharchi, and prepares the Saturday settlement sheet

Reads thekedar piece and kharchi book

Asks you before paying

Accountant

Recomputes cost per style from current timber, hardware, finish and thekedar rates and actual cft used, and flags styles below the margin floor

Reads timber lot and kiln record, purchase bills and buyer PO and time line

Works it out and shows you

Accountant

Lists unrealised export bills by days since BL, matches bank credits, and lists shipping bills with RoDTEP, drawback or GST refund not yet claimed

Reads shipment and realisation

Asks you before sending

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How you run

Your routines, already on a timetable

Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.

Every day3

  • 8:30 amMorning floor plan and timber issueProduction manager · 4 steps
    1. 1Walk the sheds: what each thekedar's gang is on, by PO and style
    2. 2Issue kiln-dried timber by cutting list; note cft against the lot
    3. 3Check moisture of the timber being issued
    4. 4Note pieces finished yesterday per thekedar
  • 11:00 amInline QC round in carpentry and finishingQC in-charge · 3 steps
    1. 1Check 10% of pieces per style for size, squareness and joints
    2. 2Moisture of assembled pieces
    3. 3Photograph each defect and log it against the thekedar
  • 5:30 pmDaily PO status and buyer updatesMerchandiser · 3 steps
    1. 1Update each PO stage and pieces done against the time line
    2. 2Send buyer the day's photos of approval points (finish, hardware, carton)
    3. 3List POs slipping more than 3 days and the reason

Every week2

  • Mon 10:00 amWeekly piece costing review (timber rate and wastage)Owner (exporter) · 3 steps
    1. 1Compare actual cft used per style with the costing sheet
    2. 2Update timber, hardware and finish rates from this week's bills
    3. 3Flag styles whose margin has fallen below 10%
  • Sat 4:00 pmSaturday thekedar kharchi and piece settlementAccountant · 3 steps
    1. 1Total QC-passed pieces per thekedar for the week
    2. 2Pay kharchi advances and settle completed POs at piece rate less advances
    3. 3Owner approves the sheet before cash or bank transfer

Every month1

  • 5thExport bill realisation and incentive checkExport documentation executive · 4 steps
    1. 1List shipped invoices not yet realised and days since BL
    2. 2Match bank credits (e-BRC) with invoices
    3. 3Check RoDTEP and drawback scrips claimed for each shipping bill
    4. 4File the LUT-based GST refund where ITC has built up

Every year1

  • MarRCMC, LUT and legality certificatesExport documentation executive · 3 steps
    1. 1File the new LUT for the financial year before 1 April
    2. 2Renew RCMC with EPCH and the VRIKSH or FSC certificate if due
    3. 3Renew factory licence, fire NOC and EPF/ESIC returns

Workflows

Each stage goes to the person who handles it

Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.

Buyer PO to shipped container

  1. 1Sample approved and PO receivedMerchandiser
  2. 2Costing and price approvedOwner (exporter)Needs approval
  3. 3Timber kiln-dried and issuedProduction manager
  4. 4Carpentry and finishing by thekedarsThekedar
  5. 5Inline and pre-final QC passedQC in-charge
  6. 6Buyer final inspection passedMerchandiserNeeds approval
  7. 7Stuffed and fumigated with documentsExport documentation executive
  8. 8Paid and realisedAccountant

Thekedar job issue to settlement

  1. 1Drawing and timber issuedProduction manager
  2. 2Pieces madeThekedar
  3. 3Pieces passed by QCQC in-charge
  4. 4Settlement approvedOwner (exporter)Needs approval
  5. 5PaidAccountant

Registers and SOPs

Your registers and standards

Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.

  • Buyer PO and time line

    PO number · Buyer · Styles and quantity · FOB value (USD) · Payment term · Ex-factory date · Status · Container CBM booked

  • Thekedar piece and kharchi book

    Thekedar · Trade · PO and style · Pieces issued · Pieces passed by QC · Rate per piece · Kharchi paid this week · Balance due

  • Timber lot and kiln record

    Lot number · Species · Cft received · Depot and bill number · Transit pass or legality document · Kiln out date · Moisture % at kiln out · Boron treated

  • Shipment and realisation

    Invoice number · Shipping bill number · BL date · Invoice value (USD) · Amount realised (USD) · Realised on · RoDTEP and drawback claimed

  • Timber legality, seasoning and treatment

    Stop cracks, warping and borer in the buyer's warehouse and keep the wood legal

    4 steps with checks

  • Export QC and packing

    Pass the buyer's AQL inspection and avoid transit damage claims

    5 steps with checks

Items and licences

Your first bill is right, and no licence lapses

Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.

ItemHSNGST
Sheesham dining table (6 seater) · piece940318%
Sheesham dining chair · piece940118%
Mango wood sideboard (3 door) · piece940318%
Mango wood coffee table · piece940318%
Acacia wood console table · piece940318%
Reclaimed wood bookshelf · piece940318%
Wood and iron bar stool · piece940118%
Carved wooden trunk or box · piece44205%
Wooden tray and decor article · piece44205%
  • GST registrationGST department (GSTN)
  • Import Export Code (IEC)DGFT (Import Export Code)
  • Export council membership (RCMC)Export promotion council (via DGFT)
  • GST Letter of Undertaking (LUT) for exportsGST department (Form GST RFD-11)
  • Udyam (MSME) registrationMinistry of MSME (Udyam portal)
  • Factory licenceState factories department
  • PF registration (EPFO)EPFO (Employees' Provident Fund Organisation)
  • ESI registration (ESIC)ESIC (Employees' State Insurance Corporation)
  • Fire NOCState fire and emergency services
  • Trade licenceMunicipal corporation or panchayat
  • Pollution consent (CTO)State Pollution Control BoardIf it applies
  • Forest department licence (sawmill or timber)State forest departmentIf it applies
  • TrademarkTrade Marks RegistryIf it applies

Your people

The people who run it, each with their own login

Each person sees the screens and reminders for the work they do.

Owner (exporter)Meets buyers at fairs and visits, approves costing and price, signs POs and LCs, arranges packing credit.
MerchandiserMakes the time line per PO, sends approvals and photos to buyers, books inspections, chases thekedars.
Production managerIssues timber and drawings to thekedars, runs the shop floor, plans kiln and finishing, counts pieces.
ThekedarBrings and pays karigar gangs, makes pieces by the piece rate, takes weekly kharchi, reworks rejects.
QC in-chargeChecks moisture and joinery, runs inline and pre-final checks, keeps the defect log, faces the buyer's inspector.
Export documentation executiveInvoice and packing list, shipping bill, fumigation and legality papers, BL, bank submission, RoDTEP.
AccountantTimber and thekedar payments, packing credit and realisation, GST refunds, ledgers.
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Not covered yet

  • Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
  • Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.

Questions people ask

How long does it take to set up MatruOS for a wooden furniture exporter?

Type one line about your business when you sign up, for example "Wooden furniture exporter". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.

Do I have to type all of this in?

No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.

Can I change the routines and workflows?

Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.

What does the AI team do without asking me?

It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.

Construction and home

Other makers and factories in construction and home

All 76 business types in construction and home

Run a wooden furniture exporter on one system Set up for your trade when you sign up.

Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.

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