Your customers
- Parents of school children
- Schools (staff uniforms and sports kits)
- Hostels
Education · Shops and showrooms
MatruOS for a school uniform and book shop
Set up the way a school uniform and book shop runs: selling school uniforms by size and school, book sets, notebooks, bags, bottles, shoes and socks; alteration charges; school tie, belt and badge sales. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What a school uniform and book shop deals with today, and what MatruOS sets up for it
Today
Fast sizes run out on the busiest day and parents go elsewhere. Advance orders are forgotten and parents come back angry.
In MatruOS
MatruOS sets up 8 routines, 1 workflow, 3 registers and 5 licences for a school uniform and book shop, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- uniform maker or wholesaler
- shop
- parent
Your suppliers
- School uniform wholesalers and makers
- Badge, tie and belt makers
- Book-set suppliers and publishers
- Shoe, bag and bottle distributors
Credit and cash
Uniform wholesalers give 30-90 days and sometimes take back sizes; parents pay at sale with advance for out-of-stock sizes; schools pay staff orders in 30-60 days
Stock is booked Jan-Feb; 60-70% of the year's sales come Mar-Jul; suppliers are paid from the rush; odd sizes sit all year
Your screens use your words
CustomerParentItemUniform itemInvoiceBill
How it works
How MatruOS is set up for a school uniform and book shop
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "School uniform and book shop", typed when you sign up.
- Recognised as a school uniform and book shopRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a school uniform and book shop
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Lists sizes sold out or low per school, adds open advance orders, and drafts a reorder to each wholesaler
Asks you before sending
Matches arrived stock with advance orders and drafts collection messages to parents
Asks you before sending
Splits the month's sales by GST rate for the return, checks cash against sales, and values odd-size stock per school
Works it out and shows you
1 / 3
How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
9:30 amOpen the shop and set out sizes
- 1Fill display racks by school and size
- 2Pull advance orders due today
11:30 amTell parents their sizes have come
- 1Match arrived stock with advance orders
- 2Message each parent to collect
5:00 pmAlterations ready for pickup
- 1Finish today's alterations and tag them
9:00 pmDay close and fast-size list
- 1Total sales by uniform, books and others
- 2List sizes sold out today by school
Every week
Tue 3:00 pmWeekly supplier payments and returns
- 1Pay wholesalers due this week
- 2Return wrong or excess sizes with a note
Every month
10thMonthly GST and stock value
- 1File GST with 0%, 5% and 18% sales separated
- 2Value odd-size stock left per school
Every year
OctWinter wear season
- 1Stock sweaters, blazers and caps by school and size
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Advance order for a size not in stock
- 1Child measured and order written
- 2Advance takenNeeds approval
- 3Size ordered from wholesaler
- 4Arrived and parent told
- 5Delivered and balance paid
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Size stock by school
Advance orders for sizes not in stock
Daily sales
Measuring and fitting a child
Right size first time; few exchanges
Billing and printed price
Clear bills that stand up to a parent complaint
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| School shirt (by size) | 6205 | 5% |
| School trouser | 6203 | 5% |
| School skirt or tunic | 6204 | 5% |
| School sweater | 6110 | 5% |
| School blazer | 6203 | 5% |
| School tie | 6215 | 5% |
| School belt with logo buckle | 3926 | 18% |
| School socks (pair) | 6115 | 5% |
| Sports T-shirt (house colour) | 6109 | 5% |
| School shoes (pair) | 6404 | 5% |
| Class book set | 4901 | 0% |
| Notebook | 4820 | 0% |
- Shops and Establishments registration
- GST registration
- Udyam (MSME) registration
- Trade licenceIf it applies
- Weighing scale stampingIf it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
Shop ownerBooks stock with wholesalers, keeps school relations, fixes prices.
Counter salesmanMeasures children, fits sizes, writes bills and advance orders.
TailorAlterations, badge stitching.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a school uniform and book shop?
Type one line about your business when you sign up, for example "School uniform and book shop". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Education
Other shops and showrooms in education
Run a school uniform and book shop on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes