Your customers
- Parents and students
- Nearby schools and coaching classes
- Offices and shops (account)
- Teachers
Education · Shops and showrooms
MatruOS for a stationery and book shop
Set up the way a stationery and book shop runs: margin on textbooks (15-25% trade discount), notebooks and stationery (25-40%), school-list sets, photocopy and printouts, office supplies on account, gifts. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What a stationery and book shop deals with today, and what MatruOS sets up for it
Today
Book-list rush: lists, packing and WhatsApp orders get mixed up. Unsold books not returned in time become dead stock.
In MatruOS
MatruOS sets up 7 routines, 1 workflow, 3 registers and 4 licences for a stationery and book shop, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- Publisher or maker
- distributor or wholesaler
- stationery and book shop
- parent or office
Your suppliers
- Textbook distributors and publishers' agents
- Notebook makers
- Stationery wholesaler
- Pen and art-material distributors
- Paper wholesaler (for photocopy)
Credit and cash
Publishers and distributors give 60-120 days and take back unsold books by Jul-Aug; stationery wholesaler 15-30 days; offices pay monthly; families on udhaar to the month end
Stock is built in Feb-Mar on credit. Cash floods in from Apr to Jun. Suppliers are paid and returns made in Jul-Aug. The rest of the year runs on steady stationery sales.
Your screens use your words
OrderBook listInvoiceBillproductItemSupplierDistributor
How it works
How MatruOS is set up for a stationery and book shop
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Stationery and book shop", typed when you sign up.
- Recognised as a stationery and book shopRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a stationery and book shop
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Lists fast items running low and items often asked for, and drafts the weekly order for the wholesaler at the last rates
Asks you before sending
Turns each school list into a priced set with the right GST per item, takes parent WhatsApp orders into the register, and shows shorts to order
Asks you before sending
Lists unsold titles by distributor with return-by dates, drafts the return challan and checks credit notes against the account
Works it out and shows you
1 / 3
How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
9:00 amOpen shop and set the counter
- 1Clean counter; restock pens, notebooks and charts on display
- 2Photocopier on; check toner and paper
9:00 pmDay close, cash and short-items list
- 1Count cash and UPI vs bills
- 2Write items asked for but not in stock
- 3Note new udhaar given
Every week
Mon 11:00 amWeekly reorder from wholesaler
- 1Check fast items: notebooks, pens, A4, chart paper, files
- 2Order from wholesaler; check last bill rates
Every month
1stOffice accounts and udhaar collection
- 1Send monthly statements to office accounts
- 2Remind families with udhaar over 30 days
Every year
Oct, FebDiwali account books and exam-season stock
- 1Stock bahi-khata, diaries and gifts before Diwali
- 2Stock exam pads, pens and geometry boxes before board exams
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Book-list order
- 1List received (school or parent)
- 2Set packed and shorts noted
- 3Price and advance confirmedNeeds approval
- 4Shorts arrived and set completed
- 5Delivered and paid
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
School book-list orders
Book stock and returns
Udhaar book
Billing with mixed GST rates
Charge the right GST per item after the September 2025 changes
Book returns to publishers
Get credit for unsold books before the deadline
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Exercise notebook (172 pages) | 4820 | 0% |
| Long notebook (register type) | 4820 | 0% |
| School textbook (state board or NCERT) | 4901 | 0% |
| Private publisher textbook or guide | 4901 | 0% |
| Pencil (box of 10) | 9609 | 0% |
| Eraser | 4016 | 0% |
| Sharpener | 8214 | 0% |
| Crayons (12 shades) | 9609 | 0% |
| Geometry box | 7326 | 5% |
| Ball pen | 9608 | 18% |
| Gel pen | 9608 | 18% |
| Printed wall chart or map | 4905 | 0% |
- Shops and Establishments registration
- GST registration
- Trade licenceIf it applies
- Udyam (MSME) registration
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
Shop ownerBuys from distributors and wholesalers, ties up with schools for book lists, fixes rates, handles returns and supplier payments.
Counter helperServes customers, packs book-list sets, photocopy machine, billing.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a stationery and book shop?
Type one line about your business when you sign up, for example "Stationery and book shop". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Education
Other shops and showrooms in education
Run a stationery and book shop on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes