Your customers
- Farmers (cash and season credit)
- Village sub-dealers
- FPOs
- Nurseries and gardeners
Farming and dairy · Shops and showrooms
MatruOS for an agri-input shop
Set up the way an agri-input shop runs: margin on pesticides, seeds, micronutrients, bio-inputs and sprayers; fixed small margin on subsidised fertiliser; company scheme and target incentives; interest or price premium on credit sales. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What an agri-input shop deals with today, and what MatruOS sets up for it
Today
Farmer credit runs to 30-60% of season sales and part is never recovered. PoS stock and physical fertiliser stock do not match, risking suspension.
In MatruOS
MatruOS sets up 8 routines, 1 workflow, 3 registers and 8 licences for an agri-input shop, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- Company
- C&F
- distributor
- retail shop
- farmer
Your suppliers
- Company-appointed distributors
- Fertiliser companies and their rake-point wholesalers
- Seed distributors
- Bio-input makers
Credit and cash
Pesticide and seed bought on 30-120 day credit with schemes; fertiliser mostly cash or advance; farmers get 3-6 month credit to harvest; unsold seed returned for credit note
Stock bought May-Jun and Oct-Nov; 30-60% of sales go on credit; recovery Oct-Dec (kharif) and Mar-May (rabi); bank cash credit fills the gap
Your screens use your words
CustomerFarmerOrderBillItemProductInvoiceCash memoproductProductSupplierDistributor
How it works
How MatruOS is set up for an agri-input shop
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Agri-input shop", typed when you sign up.
- Recognised as an agri-input shopRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for an agri-input shop
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Matches the day's PoS sales with billed and physical fertiliser stock and flags any gap that same evening
Works it out and shows you
Lists products expiring in 60 days and seed past validity, flags products not on the licence, and drafts return requests to distributors
Asks you before sending
Sorts farmers by balance and crop sold, drafts reminder messages in the local language, and records arhtiya payments against the right farmer
Asks you before sending
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
7:30 amOpen the counter and stock board
- 1Update the stock and price board for fertilisers
- 2Log in the PoS device and check opening stock
- 3Put near-expiry items in front for the owner to decide
7:30 pmEvening cash, khata and PoS match
- 1Count cash and UPI against bills
- 2Enter credit sales in each farmer's khata
- 3Match PoS sales with fertiliser bags out of the godown
Every week
MonDistributor order and scheme check
- 1Check stock against the week's demand and the season
- 2Order from distributors and note scheme slabs
- 3Check every new brand is endorsed on the licence before it arrives
Every month
1stBatch expiry and seed validity check
- 1List pesticides expiring within 60 days and seed lots past germination validity
- 2Ask distributor for return or replacement
5thMonthly stock return to the agriculture department
- 1Prepare fertiliser and pesticide stock and sale statement
- 2Submit to the agriculture officer or portal
Every year
MarLicence renewals and principal certificate update
- 1Check validity of fertiliser, pesticide and seed licences
- 2Add principal certificates and O-forms for new companies
- 3Re-stamp the weighing scale
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Season credit to recovery
- 1Credit limit decidedNeeds approval
- 2Goods given with cash memo
- 3Harvest reminder sent
- 4Paid by farmer or arhtiya
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Farmer khata
Batch and expiry stock
Fertiliser PoS reconciliation
Selling subsidised fertiliser
Keep the dealer registration safe in every inspection
Storing and selling pesticides
Sell only legal, in-date products and keep people safe
Selling seed
Sell only good, traceable seed
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Urea (45 kg) | 31021000 | 5% |
| DAP (50 kg) | 31053000 | 5% |
| NPK complex 10-26-26 (50 kg) | 31052000 | 5% |
| Muriate of potash (50 kg) | 31042000 | 5% |
| Single super phosphate (50 kg) | 31031100 | 5% |
| Water-soluble fertiliser 19-19-19 | 31052000 | 5% |
| Zinc sulphate (micronutrient) | 28332990 | 5% |
| Bt cotton hybrid seed (475 g) | 12072910 | 0% |
| Hybrid maize seed | 10051000 | 0% |
| Soybean certified seed | 12019000 | 0% |
| Hybrid vegetable seed (10 g) | 12099190 | 0% |
| Insecticide (EC formulation) | 38089199 | 18% |
- GST registration
- Udyam (MSME) registration
- Shops and Establishments registration
- Fertiliser licence
- Pesticide licence
- Seed licence
- Weighing scale stamping
- Trade licenceIf it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
Owner (licence holder)Buys from companies and distributors, sets credit limits, advises farmers, holds licences and principal certificates.
Counter personBills, runs the PoS with Aadhaar, writes khata, issues cash memos with batch.
HelperLoads bags, delivers to villages, keeps godown.
Company representative (visiting)Explains schemes, holds farmer meetings and demo plots.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for an agri-input shop?
Type one line about your business when you sign up, for example "Agri-input shop". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Farming and dairy
Other shops and showrooms in farming and dairy
Run an agri-input shop on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes