Your customers
- Motorists (cash, UPI, cards)
- Fleets and transporters (credit)
- Government vehicles
- Farmers (diesel in season)
Fuel, energy and recycling · Shops and showrooms
MatruOS for a petrol pump or fuel station
Set up the way a petrol pump or fuel station runs: dealer commission per kL of petrol and diesel; margin on lubricants and additives; nitrogen air, store and fleet card services. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
- 9
- 2
- 2
- 3
- 4
- 10
What this solves
What a petrol pump or fuel station deals with today, and what MatruOS sets up for it
Today
Stock variation between dip and sales is not explained. Shift cash is short from attendants.
In MatruOS
MatruOS sets up 9 routines, 2 workflows, 3 registers and 10 licences for a petrol pump or fuel station, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- Refinery
- depot
- tanker
- retail outlet
- vehicle
Your suppliers
- The oil company (fuel by tanker, lubricants)
Credit and cash
Pays the oil company in advance for each load; fleets 7-30 days; card and UPI settle next day
One tanker (12-20 kL) costs Rs 12-20 lakh paid in advance; sold in 1-5 days; fleet credit and card settlements tie up the rest; bank overdraft common
Your screens use your words
OrderSaleItemFuelInvoiceBillSupplierOil company
How it works
How MatruOS is set up for a petrol pump or fuel station
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Petrol pump / fuel station", typed when you sign up.
- Recognised as a petrol pump or fuel stationRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a petrol pump or fuel station
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Works out daily variation by tank from dips, receipts and nozzle sales, notes temperature and density, and alerts above norm; fills the stock and density registers
Works it out and shows you
Reconciles litres times price against cash, UPI, cards and fleet slips per attendant and shift
Works it out and shows you
Suggests indent size and timing from stock days left and sales trend
Asks you before paying
Prepares fleet statements, lists overdue fleets and drafts reminders
Asks you before sending
1 / 4
How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
6:00 amPrice update and morning dip
- 1Confirm new price in the automation and on display
- 2Dip each tank and check water with paste
- 3Book stock against dip stock; note variation
11:00 amIndent planning
- 1Check stock days left from dip and sales trend
- 2Pay and place indent so tanks never dry out
2:00 pmShift change and cash-up
- 1Read every nozzle's totalizer
- 2Attendant hands over cash, UPI and card slips against litres sold
- 3Record short or excess per attendant
10:00 pmNight shift close and cash deposit
- 1Final readings and DSR for the day
- 2Cash to safe or bank deposit; CCTV working
Every week
Mon5-litre measure check on nozzles
- 1Test each nozzle with the stamped 5-litre measure
- 2Return test fuel to the tank and record
SatFleet statements and dues
- 1Statement per fleet with slips
- 2Stop credit for fleets beyond the limit
Every month
1stMonth-end registers and stock audit
- 1Close stock register, density register and complaint book
- 2Lubricant stock count
Every year
JanYearly stamping and licence renewals
- 1Dispensing units and 5-litre measure stamped by Legal Metrology
- 2PESO licence, fire NOC and extinguisher refills current
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Tanker receipt
- 1Indent paidNeeds approval
- 2Seals and invoice checked
- 3Density checked against invoice
- 4Dip before and after decanting
- 5Shortage claim if any
Fleet credit account
- 1Credit limit approvedNeeds approval
- 2Fuel against slip
- 3Statement sent
- 4Paid
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Shift sales (DSR)
Tank dip and density
Fleet credit
Stock, density and tanker receipt
No stock loss and no adulteration charge
Customer tests and facilities
Pass inspections and keep customers
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Petrol | 2710 | 0% |
| Diesel | 2710 | 0% |
| Premium petrol | 2710 | 0% |
| Engine oil 1 litre | 2710 | 18% |
| 2T oil | 2710 | 18% |
| Coolant | 3820 | 18% |
| Diesel exhaust fluid (urea solution) | 3102 | 18% |
| Nitrogen tyre filling | 998714 | 18% |
- PESO licence (fuel, gas or explosives)
- Weighing scale stamping
- Fire NOC
- Trade licence
- GST registration
- Shops and Establishments registration
- Pollution consent (CTO)If it applies
- PF registration (EPFO)
- ESI registration (ESIC)
- Professional tax registrationIf it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
DealerIndents and payments, staff, fleet credit, oil company relations.
ManagerShift readings, dips and density, cash deposits, registers.
Pump attendantFuelling, cash and UPI, nozzle readings, customer tests.
AccountantFleet statements, bank, card settlements, lubricant stock.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a petrol pump or fuel station?
Type one line about your business when you sign up, for example "Petrol pump / fuel station". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Fuel, energy and recycling
Other shops and showrooms in fuel, energy and recycling
Run a petrol pump or fuel station on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes