Your customers
- Fancy and bangle stores
- Cosmetics stores
- Boutiques
- Online and social resellers
- Smaller-town wholesalers
Jewellery and diamonds · Traders and distributors
MatruOS for an imitation jewellery wholesaler
Set up the way an imitation jewellery wholesaler runs: spread between maker and retailer prices on sets, pairs and dozens; exclusive designs from makers. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What an imitation jewellery wholesaler deals with today, and what MatruOS sets up for it
Today
WhatsApp orders with wrong or missing design numbers. Hundreds of small retailers overdue; credit given blind.
In MatruOS
MatruOS sets up 8 routines, 1 workflow, 3 registers and 5 licences for an imitation jewellery wholesaler, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- Maker
- wholesaler
- retailer or online seller
- customer
Your suppliers
- Imitation jewellery makers (Rajkot Mumbai Machilipatnam Delhi)
- Importers
- Packing material sellers
- Transport companies
Credit and cash
Makers give 15-60 days and accept returns of slow designs; retailers get 7-30 days, new ones cash; walk-in buyers cash or UPI
Pre-season buying ties up cash for 2-3 months; collections from hundreds of small retailers are slow
Your screens use your words
CustomerRetailerItemDesignInvoiceBillSupplierMakerproductDesign
How it works
How MatruOS is set up for an imitation jewellery wholesaler
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Imitation jewellery wholesaler", typed when you sign up.
- Recognised as an imitation jewellery wholesalerRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for an imitation jewellery wholesaler
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Turns retailer WhatsApp messages and photos into draft orders by design number and quantity, marking items out of stock
Works it out and shows you
Ages retailer dues net of returns, flags accounts to hold and drafts reminders
Asks you before sending
Lists designs unsold for 45 days that are still inside the maker's return window
Works it out and shows you
1 / 3
How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
10:30 amOpen shop and pick overnight WhatsApp orders
- 1Read overnight WhatsApp orders and list design numbers
- 2Check stock and mark items short
4:00 pmPack and dispatch orders
- 1Pick by design number and count each pack
- 2Photo of the packed parcel before sealing
- 3Book transport and enter LR
Every week
Mon, ThuNew arrivals catalogue to retailers
- 1Photograph new arrivals with design number and rate
- 2Send to retailer groups and broadcast lists
WedRoute salesman market round
- 1Visit planned retailers with sample bag
- 2Collect due payments and return goods with return slip
Every month
1stRetailer dues and reminders
- 1Age each retailer's dues
- 2Hold new credit for retailers past 45 days
- 3Send reminders
20thReturn slow designs to makers
- 1List designs unsold for 45 days
- 2Return to makers within the agreed window and get credit note
Every year
MarYear-end stock and ledger confirmations
- 1Count stock by category
- 2Confirm balances with makers and retailers
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Retailer order to payment
- 1Order taken
- 2Credit approvedNeeds approval
- 3Packed and dispatched
- 4Payment or return settled
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Retailer orders and dispatch
Retailer credit ledger
Maker purchases and returns
Dispatch count and proof
Stop short-supply disputes
Returns and damage policy
Keep returns fair and in time to pass back to makers
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| AD necklace set | 7117 | 3% |
| Kundan bridal set | 7117 | 3% |
| Jhumka earrings | 7117 | 3% |
| One gram gold bangles | 7117 | 3% |
| Oxidised jewellery assorted | 7117 | 3% |
| Mangalsutra (imitation) | 7117 | 3% |
| Finger rings assorted | 7117 | 3% |
| Anklets (imitation) | 7117 | 3% |
- GST registration
- Shops and Establishments registration
- Udyam (MSME) registration
- Trade licenceIf it applies
- Import Export Code (IEC)If it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
Owner (seth)Chooses designs from makers, sets prices, approves retailer credit, handles returns with makers.
Counter salesmanShows designs to walk-in retailers, takes orders, bills.
Godown and packing boyPicks and packs by design number, books transport.
Route salesmanVisits retailers in nearby towns, collects orders and payments.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for an imitation jewellery wholesaler?
Type one line about your business when you sign up, for example "Imitation jewellery wholesaler". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Jewellery and diamonds
Other traders and distributors in jewellery and diamonds
Run an imitation jewellery wholesaler on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes