Your customers
- Local advertisers
- State information department (DIP)
- Central Bureau of Communication (CBC)
- Lawyers, banks and courts (notices)
- Readers and subscribers
- Agents and hawkers
- Book shops, libraries and schools
Printing, packaging and media · Services
MatruOS for a local newspaper & book publisher
Set up the way a local newspaper & book publisher runs: display and classified ads; government ads (DIP and CBC); legal and tender notices; cover price and subscriptions; book sales to shops, libraries and schools; printing for others on own press. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What a local newspaper & book publisher deals with today, and what MatruOS sets up for it
Today
Government ad bills lost track of for months; tear sheets missing. Agents' returns and commission disputes every month.
In MatruOS
MatruOS sets up 8 routines, 2 workflows, 4 registers and 8 licences for a local newspaper & book publisher, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- Reporters and stringers
- editor and publisher
- printing press
- agents and hawkers
- readers; advertisers pay the publisher directly or through agencies
Your suppliers
- Newsprint dealer
- Printing press (job work)
- News agencies and freelance stringers
- Paper merchant (books)
- Book binder
- Transporter
Credit and cash
Agents pay weekly or monthly net of commission and returns; private ads mostly advance, agencies 30-60 days; government ad bills paid in 3-12 months; newsprint 15-30 days; job press weekly
Newsprint and printing are paid weekly. Government ad dues lag for months and decide survival. Agent dues net of returns come in monthly. Books tie up cash in stock and 90-180 days of shop credit.
Your screens use your words
CustomerAdvertiserOrderAd bookingItemInsertionInvoiceAd billproductEditionSupplierPress
How it works
How MatruOS is set up for a local newspaper & book publisher
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Local newspaper & book publisher", typed when you sign up.
- Recognised as a local newspaper & book publisherRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a local newspaper & book publisher
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Lays out tomorrow's ads by page and size, works out free space for news and suggests the page count and print order
Works it out and shows you
Ages ad dues by advertiser, lists government bills missing tear sheets or follow-up, and drafts reminders
Asks you before sending
Prepares each agent's monthly bill net of commission and returns, flags areas with high returns and reminds about PIB copies and Press Sewa uploads
Asks you before sending
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
4:30 amBundle dispatch to agents
- 1Copies printed vs print order
- 2Bundles by route with challan
11:00 amMorning news and ad planning meeting
- 1Story list from reporters and stringers
- 2Ads booked for tomorrow and page space needed
- 3Decide pages and print order
12:00 pmUpload issue scan to Press Sewa portal
- 1Scan of yesterday's issue uploaded within 48 hours
10:30 pmPage close and send to press
- 1Proof read every ad against the release order
- 2Print line (printer, publisher, editor, place) on the page
- 3PDF to press by deadline
Every week
Tue 4:00 pmAd dues and release-order follow-up
- 1Unpaid ad bills by advertiser and age
- 2Government bills: tear sheets and bills submitted, status checked
- 3Reminders to private advertisers
Every month
3rdAgent settlement and PIB copies
- 1Agent bills net of commission and returns
- 2Physical copies of last month to PIB office by the 5th
- 3Returns above 15% flagged by area
Every year
Apr, MayPRGI annual statement
- 1Annual circulation for the last financial year from print and return records
- 2File annual statement on Press Sewa by 31 May
- 3CA certificate if circulation verification applies
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Ad booking to payment
- 1Release order or booking received
- 2Rate and space approvedNeeds approval
- 3Ad set and proof approved
- 4Published and tear sheet sent
- 5Payment received
Manuscript to book
- 1Manuscript accepted and contract signedNeeds approval
- 2Edited and typeset
- 3ISBN allotted and printed
- 4Legal deposit copies sent
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Ad booking register
Print order and circulation
Agent and hawker ledger
Book titles and stock
Every issue compliant
Keep the title registered and out of legal trouble
Book publishing compliance
Publish books legally and get them into libraries
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Display ad, black and white | 998363 | 5% |
| Display ad colour | 998363 | 5% |
| Classified ad (up to 25 words) | 998363 | 5% |
| Legal or tender notice | 998363 | 5% |
| Government ad at DIP or CBC rate | 998363 | 5% |
| Newspaper copy (cover price) | 4902 | 0% |
| Annual subscription | 4902 | 0% |
| Printed book (regional title, MRP) | 4901 | 0% |
- Newspaper or press registration
- GST registration
- Udyam (MSME) registration
- Shops and Establishments registration
- TrademarkIf it applies
- PF registration (EPFO)If it applies
- ESI registration (ESIC)If it applies
- Professional tax registrationIf it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
Publisher-ownerSigns declarations, deals with DIP and CBC, fixes ad rates, signs press and newsprint payments.
EditorPlans pages, edits copy, closes pages, legally responsible for content.
Ad managerBooks ads, release orders, ad bills, follows up dues.
Circulation managerPrint order, bundles to agents, returns, agent ledger.
DTP operatorPage layout, ad setting, PDF to press, scan upload.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a local newspaper & book publisher?
Type one line about your business when you sign up, for example "Local newspaper & book publisher". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Printing, packaging and media
Other services in printing, packaging and media
Run a local newspaper & book publisher on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes