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MatruOS for a housekeeping & facility management business

Set up the way a housekeeping & facility management business runs: monthly bill per staff (wage plus statutory loading plus service charge); consumables billed at cost plus margin or in a fixed lump sum; one-time deep cleaning jobs. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.

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Professional and business servicesReady when you sign up

  • 9routines on a timetable
  • 1workflows with approvals
  • 2SOPs and checks
  • 4registers of your own
  • 3jobs for your AI team
  • 8licences tracked

7-day free trial, no card needed.

What this solves

What a housekeeping & facility management business deals with today, and what MatruOS sets up for it

01Today

Wages and consumables funded months before clients pay. Consumables run over budget or out of stock at sites.

02In MatruOS

MatruOS sets up 9 routines, 1 workflow, 4 registers and 8 licences for a housekeeping & facility management business, with an AI team that reads your own records and prepares the work.

03What changes

The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.

Where you sit

MatruOS starts from how your business earns

Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.

  1. Staff
  2. FM company
  3. client site; FM company
  4. EPFO, ESIC; consumables distributor
  5. FM company
  6. site

Your customers

  • Corporate offices and banks
  • Hospitals and clinics
  • Schools and colleges
  • Housing societies
  • Malls, showrooms and hotels
  • Factories
  • Government buildings

Your suppliers

  • Housekeeping staff
  • Cleaning chemical and consumable distributors
  • Machine dealers (scrubbers, vacuum cleaners)
  • Uniform makers
  • Bank (overdraft)

Credit and cash

Clients pay 30-90 days after bill (government 75-150 days); wages by the 7th; PF and ESI by the 15th; chemicals bought on 30-day credit

Wages and consumables funded 2-4 months before payment

Your screens use your words

  • CustomerClient
  • OrderSite contract
  • ItemStaff
  • InvoiceMonthly bill
  • productService
  • SupplierVendor

How it works

How MatruOS is set up for a housekeeping & facility management business

Set-up takes a few minutes. After that, you change only what is different in your business.

  1. Describe the business in one lineFor example "Housekeeping & facility management", typed when you sign up.
  2. Recognised as a housekeeping & facility management businessRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
  3. Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
  4. Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.

Your AI team

What the AI team does for a housekeeping & facility management business

Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.

Operations head

At 07:00 lists sites short of staff, suggests relievers, and drafts the message to the site supervisor and the client if a gap remains

Reads staff attendance and sites register

Asks you before sending

Accountant

Closes attendance and consumables per site, drafts the bill with staff, consumables, extras and GST, and drafts the wage sheet

Reads staff attendance, consumables issue and sites register

Asks you before sending and paying

Store keeper

Compares each site's consumable use with its budget and past months, flags overuse, and drafts the weekly purchase order

Reads consumables issue and sites register

Asks you before paying

1 / 3

How you run

Your routines, already on a timetable

Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.

Every day2

  • 7:00 amMorning attendance and area allocationSite supervisor · 2 steps
    1. 1Take attendance with a photo and fill gaps with relievers
    2. 2Assign areas and finish main cleaning before office opens
  • 10:00 amWashroom rounds (every 1-2 hours)Housekeeper · 2 steps
    1. 1Clean and restock each washroom and sign the door sheet
    2. 2Report leaks or blockages to the supervisor

Every week3

  • Mon 9:00 amConsumables stock and reorderSite supervisor · 2 steps
    1. 1Count stock at each site and request the week's needs
    2. 2Compare use with the site's monthly budget
  • Wed 11:00 amSite audit by operations managerOperations manager · 2 steps
    1. 1Walk the site with the client's admin and score cleanliness
    2. 2Note complaints and the fix date
  • Sat 2:00 pmWeekly deep cleaningSite supervisor · 2 steps
    1. 1Machine scrubbing, glass cleaning, under-desk and high dusting
    2. 2Before and after photos

Every month1

  • 1stMonthly bill with attendance and consumablesAccounts and payroll executive · 3 steps
    1. 1Close attendance and consumables issue per site; get client admin's signature
    2. 2Raise the bill with staff, consumables, service charge and 18% GST
    3. 3Pay wages by the 7th and PF and ESI by the 15th

Every year1

  • Feb, MarContract renewals and tendersOwner · 2 steps
    1. 1Renew contracts ending in the new year with revised rates
    2. 2Bid for April-start tenders

Workflows

Each stage goes to the person who handles it

Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.

Site contract to payment

  1. 1Survey and quoteOperations manager
  2. 2Contract signedOwnerNeeds approval
  3. 3Staff and kit deployedOperations manager
  4. 4Client signs attendance and checklistsSite supervisorNeeds approval
  5. 5Bill raisedAccounts and payroll executive
  6. 6Payment receivedOwner

Registers and SOPs

Your registers and standards

Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.

  • Sites and contracts

    Client and site · Staff deployed · Rate per staff per month · Consumables · Consumables budget per month · Contract end · Client admin contact

  • Cleaning checklist

    Date · Site · Area · Time · Done by · Supervisor checked · Remark

  • Consumables issue

    Date · Site · Item · Quantity · Value

  • Staff attendance

    Date · Site · Staff name · Present · Reliever

  • Washroom cleaning standard

    Clean, stocked, dry washrooms all day

    4 steps with checks

  • Billing and statutory payments

    Get paid in full and stay compliant

    4 steps with checks

Items and licences

Your first bill is right, and no licence lapses

Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.

ItemHSNGST
Housekeeper (8-hour shift) · staff-month99853318%
Housekeeping supervisor · staff-month99853318%
Pantry boy or office assistant · staff-month99851918%
Deep cleaning of office or flat · sq ft99853318%
Sofa and carpet shampooing · sq ft99853418%
Glass facade cleaning (rope access) · sq ft99853218%
Monthly consumables supply (billed) · site-month99853318%
  • GST registrationGST department (GSTN)
  • PF registration (EPFO)EPFO (Employees' Provident Fund Organisation)
  • ESI registration (ESIC)ESIC (Employees' State Insurance Corporation)
  • Professional tax registrationState professional tax office
  • Shops and Establishments registrationState labour department (Shops and Establishments Act)
  • Contract labour licenceLabour department (Contract Labour Act, or Labour Codes)If it applies
  • Udyam (MSME) registrationMinistry of MSME (Udyam portal)If it applies
  • PSARA licence (security agency)State controlling authority (PSARA 2005)If it applies

Your people

The people who run it, each with their own login

Each person sees the screens and reminders for the work they do.

OwnerWins contracts and tenders, sets rates, funds wages, meets client heads.
Operations managerRuns sites, audits cleaning, handles complaints, deploys relievers.
Site supervisorTakes attendance, assigns areas, checks checklists, issues consumables.
HousekeeperCleans assigned areas to checklist, segregates waste.
Accounts and payroll executiveWage sheets, PF and ESI, bills, consumable purchase.

Not covered yet

  • Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
  • Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.

Questions people ask

How long does it take to set up MatruOS for a housekeeping & facility management business?

Type one line about your business when you sign up, for example "Housekeeping & facility management". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.

Do I have to type all of this in?

No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.

Can I change the routines and workflows?

Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.

What does the AI team do without asking me?

It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.

Professional and business services

Other services in professional and business services

All 31 business types in professional and business services

Run a housekeeping & facility management business on one system Set up for your trade when you sign up.

Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.

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Chat with the MatruOS team on WhatsApp, +91 97234 99901