Your customers
- Factories and process plants
- Warehouses and logistics parks
- Offices, hospitals and hotels
- Government and PSU departments (tenders)
Professional and business services · Services
MatruOS for a manpower or contract-labour agency
Set up the way a manpower or contract-labour agency runs: monthly bill per worker: wages plus statutory loading plus a service charge; overtime billed per hour; one-time recruitment fees for direct hires. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
- 7
- 1
- 2
- 3
- 3
- 7
What this solves
What a manpower or contract-labour agency deals with today, and what MatruOS sets up for it
Today
Wages, PF and ESI paid long before clients pay. Attendance disputes with the client's biometric delay payment.
In MatruOS
MatruOS sets up 7 routines, 1 workflow, 3 registers and 7 licences for a manpower or contract-labour agency, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- Village sub-agent
- agency
- principal employer's site; agency
- EPFO, ESIC, labour department
Your suppliers
- Workers and village sub-agents
- Uniform, safety shoe and helmet sellers
- Room owners near plants
- Bank (overdraft)
Credit and cash
Clients pay 45-90 days after bill (government 75-150); wages by the 7th; PF and ESI by the 15th; sub-agents paid per head placed
One to three months of wages funded before the client pays
Your screens use your words
CustomerPrincipal employerOrderWork orderItemWorkerInvoiceMonthly billproductManpowerSupplierVendor
How it works
How MatruOS is set up for a manpower or contract-labour agency
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Manpower / contract-labour agency", typed when you sign up.
- Recognised as a manpower or contract-labour agencyRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a manpower or contract-labour agency
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Compares heads present with each site's requirement at shift start, lists shortfalls and bench workers nearest the site, and drafts messages to them
Asks you before sending
Closes muster per site, prepares the wage sheet and the client bill with statutory loading, service charge and GST, and attaches last month's challans
Asks you before sending and paying
Spots a new VDA or minimum wage, works out the new bill rate per category for each contract, and drafts the revised rate letter
Asks you before sending
1 / 3
How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
7:30 amShift deployment and head count
- 1Match heads present to the client's requirement for the shift
- 2Fill shortfalls from the bench within the shift
11:00 amOnboard new workers
- 1Verify Aadhaar, age (18+) and bank account
- 2Generate UAN and ESI IP number in the joining month
- 3Issue ID card, uniform and safety shoes
Every week
Sat 3:00 pmMatch attendance with the client's biometric
- 1Compare agency muster with the client's biometric or gate data
- 2Settle differences with the client's HR the same week
Every month
2ndMonthly bill with wage and statutory proof
- 1Close muster per site and prepare the wage sheet
- 2Bill wages, statutory loading and service charge with GST
- 3Attach last month's PF and ESI challans and wage proof
6thWages by the 7th; PF and ESI by the 15th
- 1Pay wages to bank accounts by the 7th
- 2Deposit PF and ESI by the 15th and share challans with clients
Every year
OctLicences, bonus and annual returns
- 1Check contract labour licences for sites with 50+ workers
- 2Pay statutory bonus before Diwali
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Work order to payment
- 1Work order and rate agreedNeeds approval
- 2Workers sourced and onboarded
- 3Deployed at site
- 4Attendance agreed with clientNeeds approval
- 5Bill raised with challans
- 6Client pays
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Work orders
Workers
Muster and wages
Worker onboarding
Every worker legal, insured and traceable
Billing and statutory proof
Get paid without disputes
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Unskilled helper or loader | 998519 | 18% |
| Semi-skilled operator or packer | 998519 | 18% |
| Skilled machine operator or electrician | 998519 | 18% |
| Data entry operator | 998519 | 18% |
| Site supervisor | 998519 | 18% |
| Overtime hour | 998519 | 18% |
| Daily-rated worker (short-term) | 998519 | 18% |
| Payroll-only service (worker on agency rolls) | 998519 | 18% |
| Recruitment fee for direct hire | 998512 | 18% |
- GST registration
- PF registration (EPFO)
- ESI registration (ESIC)
- Professional tax registration
- Shops and Establishments registration
- Contract labour licenceIf it applies
- Udyam (MSME) registrationIf it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
OwnerWins work orders, fixes rates, funds wages, deals with the principal employer.
Site supervisorDeploys workers, keeps attendance, handles absenteeism and discipline.
Payroll executiveWage sheets, PF and ESI, bills, challans for clients.
RecruiterSources workers through sub-agents, onboards, verifies documents.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a manpower or contract-labour agency?
Type one line about your business when you sign up, for example "Manpower / contract-labour agency". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Professional and business services
Other services in professional and business services
Run a manpower or contract-labour agency on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes