Your customers
- Housing societies
- Shops, showrooms and malls
- Factories and warehouses
- Banks and ATMs
- Hospitals and schools
- Construction sites
- Government and PSU offices (tenders)
Professional and business services · Services
MatruOS for a private security agency
Set up the way a private security agency runs: monthly bill per guard or per post: wage, statutory loading (PF, ESI, bonus, leave, relievers, uniform) plus a service charge. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What a private security agency deals with today, and what MatruOS sets up for it
Today
Wages, PF and ESI are paid before clients pay; bills go late because attendance is not closed. Minimum wage revisions are not billed to clients.
In MatruOS
MatruOS sets up 8 routines, 1 workflow, 4 registers and 9 licences for a private security agency, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- Guard
- agency
- client site; agency
- EPFO, ESIC, PSARA controlling authority
Your suppliers
- Guards and supervisors
- Recognised training institutes
- Uniform, shoe and accessory makers
- Walkie-talkie and torch dealers
- Bank (overdraft)
Credit and cash
Clients pay 30-60 days after the monthly bill (government 75-150 days); guards paid by the 7th; PF and ESI by the 15th; uniforms bought on 30-day credit
Pays one to two months of wages before the client pays; overdraft or owner's funds carry the gap
Your screens use your words
CustomerClientOrderPostItemGuardInvoiceMonthly billproductServiceSupplierVendor
How it works
How MatruOS is set up for a private security agency
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Private security agency", typed when you sign up.
- Recognised as a private security agencyRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a private security agency
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
At each shift change, lists posts with no attendance, suggests the nearest free reliever, and flags guards on post without training or police verification
Asks you before sending
Closes attendance per site, drafts each client's bill with the attendance sheet, applies forward or reverse charge GST by client and agency type, and drafts the wage sheet
Asks you before sending and paying
Spots a new minimum wage or VDA notification, works out the new rate per guard for each contract, and drafts the revised rate letter to each client
Asks you before sending
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
1:00 amNight checking round
- 1Visit at least the planned posts in a changing order
- 2Note guard alertness and take a photo
- 3Sign the site's night check register
8:00 amShift change attendance (morning and night)
- 1Confirm every post has its guard at 08:00 and again at 20:00
- 2Send a reliever to any empty post within the hour
- 3Record attendance with a site photo
Every week
Wed 11:00 amClient site visit and feedback
- 1Meet the client's admin or society secretary and note complaints
- 2Check registers kept at the post (visitor, vehicle, material)
Every month
1stClose attendance and raise bills
- 1Close attendance per site and get the client's signature on the sheet
- 2Raise the bill with the attendance attached; GST forward or reverse charge as the client and agency type decide
- 3List bills unpaid past 45 days
5thPay wages by the 7th and PF and ESI by the 15th
- 1Approve the wage sheet from attendance and pay by bank by the 7th
- 2Deposit PF and ESI by the 15th and save challans for client audits
Every year
JanPSARA licence, training and verification review
- 1Check licence expiry and file renewal at least 45 days before
- 2List guards without training certificate or police verification and fix before deployment
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Post to monthly payment
- 1Rate and posts agreed in contractNeeds approval
- 2Guards deployed and briefed
- 3Daily attendance kept
- 4Client signs attendance sheetNeeds approval
- 5Bill raised
- 6Payment received
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Posts and contracts
Guards (Form VIII)
Duty attendance
Night checking
Before a guard goes on post
Every guard deployed is legal and traceable
Post duty and night checking
No empty or sleeping post
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Unarmed security guard (12-hour shift) | 998525 | 18% |
| Unarmed security guard (8-hour shift) | 998525 | 18% |
| Security supervisor | 998525 | 18% |
| Armed guard (gunman with licensed weapon) | 998525 | 18% |
| Lady security guard | 998525 | 18% |
| Event or short-term guard | 998525 | 18% |
| Bouncer | 998525 | 18% |
| Security survey and audit | 998522 | 18% |
- PSARA licence (security agency)
- GST registration
- PF registration (EPFO)
- ESI registration (ESIC)
- Professional tax registration
- Shops and Establishments registration
- Contract labour licenceIf it applies
- Police licenceIf it applies
- Insurance policyIf it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
OwnerWins contracts and fixes rates, holds the PSARA licence, arranges overdraft, approves wages and bills.
Field officerNight checks, deploys and replaces guards, briefs new guards at sites.
SupervisorTakes shift attendance, rotates relievers, reports incidents.
Office executiveKeeps Form VIII and guard files, prepares wages and bills, files PF and ESI.
Security guardMans the post, keeps visitor and material registers, does rounds.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a private security agency?
Type one line about your business when you sign up, for example "Private security agency". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Professional and business services
Other services in professional and business services
Run a private security agency on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes