Your customers
- Overseas product companies and agencies
- Indian enterprises and startups
- Digital agencies subcontracting work
- Government and PSU projects (larger units)
Professional and business services · Services
MatruOS for a software & IT services company
Set up the way a software & IT services company runs: hourly time-and-material billing from timesheets, monthly dedicated developer fees, fixed-bid milestones, maintenance and support retainers, occasional IT consulting days. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What a software & IT services company deals with today, and what MatruOS sets up for it
Today
Hours worked but never billed because timesheets are late or missing. People sit on the bench for weeks without anyone noticing.
In MatruOS
MatruOS sets up 9 routines, 2 workflows, 3 registers and 11 licences for a software & IT services company, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- Client (product owner)
- IT company (team)
- software delivered and supported
Your suppliers
- Cloud hosting providers
- Software tool subscriptions
- Freelance and contract developers
- Laptop dealers
- Coworking or office landlord
- Recruitment consultants
Credit and cash
Clients pay 15-45 days after the monthly invoice, by wire or a payment platform; fixed bids take 20-30% advance; contractors are paid monthly; salaries on the 7th
Payroll is 60-70% of cost and is paid before clients pay; a 45-day debtor cycle needs about two months' payroll as working capital; foreign receipts convert at the bank rate with an e-FIRA
Your screens use your words
CustomerClientOrderProjectItemBillable hoursStaffResourcequoteEstimate or SOW
How it works
How MatruOS is set up for a software & IT services company
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Software & IT services company", typed when you sign up.
- Recognised as a software & IT services companyRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a software & IT services company
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
At 18:30 lists who has not filled today's timesheet and messages them; shows billable vs planned hours per project
Works it out and shows you
Prepares the weekly utilisation list per person, flags bench people and contracts ending in 30 days, and drafts renewal notes
Asks you before sending
Drafts each client's invoice from approved hours and rates with the LUT text, tracks receipts and e-FIRA, and lists invoices due for EDF and nearing the realisation limit
Asks you before sending
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
10:00 amDaily stand-up per project
- 1Each person says done, doing and blocked in 15 minutes
- 2Move blocked items to the tech lead or the client
6:30 pmFill and approve today's timesheets
- 1Every resource logs hours against client, project and ticket
- 2Missing timesheets chased the same evening
- 3Billable hours vs planned per project noted
Every week
Mon 11:00 amBench and utilisation review
- 1List people below 70% billable last week
- 2Match bench people to open requirements or internal work
- 3Check contracts ending in the next 30 days
Fri 7:00 pmWeekly client status report and demo
- 1Send hours used, work done, risks and next week's plan
- 2Log any change request with its estimate before work starts
Every month
1stRaise monthly invoices from approved timesheets
- 1Total approved billable hours per client and rate
- 2Export invoices carry the LUT ARN and no IGST
- 3Send invoices by the 3rd and list unpaid ones over the due date
20thMatch receipts to invoices; collect e-FIRA; file the month's EDF
- 1Match each foreign credit to its invoice and download the e-FIRA
- 2File last month's Export Declaration Form with the bank within 30 days of month end
- 3Flag invoices nearing the 15-month realisation limit
5thPayroll, TDS deposit and PF
- 1Pay salaries; deposit TDS by the 7th
- 2PF and ESI by the 15th; professional tax as per state
Every year
MarLUT renewal, appraisals and rate revisions
- 1File the new LUT (GST RFD-11) before 1 April
- 2Appraisals and salary revisions effective April
- 3Send rate revision letters to clients
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
New client from enquiry to first invoice
- 1Enquiry and discovery call
- 2Estimate or SOW sent
- 3Contract and NDA signedNeeds approval
- 4Team assigned and access set up
- 5First sprint delivered
- 6First invoice raised
Export invoice to realisation
- 1Invoice raised under LUT
- 2Founder approves any credit noteNeeds approval
- 3Payment received and e-FIRA saved
- 4EDF filed for the month
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Timesheets
Projects and contracts
Export invoices and realisation
Export invoice and realisation
Keep exports zero-rated and FEMA-clean
Release, change request and access control
Ship working code, bill every change and protect client code and data
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Software development (export T&M per hour) | 998314 | 0% |
| Dedicated developer (export per month) | 998314 | 0% |
| Fixed-bid project milestone (export) | 998314 | 0% |
| Software development (domestic per hour) | 998314 | 18% |
| Testing and QA (domestic per hour) | 998314 | 18% |
| Maintenance and support retainer | 998314 | 18% |
| Cloud and DevOps management | 998316 | 18% |
| IT consulting day | 998313 | 18% |
- GST registration
- Udyam (MSME) registration
- PAN
- TAN (tax deduction account number)
- GST Letter of Undertaking (LUT) for exports
- Shops and Establishments registration
- Professional tax registration
- PF registration (EPFO)
- ESI registration (ESIC)
- Import Export Code (IEC)If it applies
- TrademarkIf it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
FounderSales and client relations, pricing, hiring senior people, cash and banking.
Project managerPlans sprints, client calls, approves timesheets, change requests.
Tech leadArchitecture, code reviews, release sign-off.
DeveloperBuilds features, fixes bugs, fills timesheets.
QA engineerTest plans, regression testing, bug reports.
HR and adminHiring, onboarding, leave, laptops and access, exits.
Accounts executiveInvoices, e-FIRA and EDF, payroll, TDS, GST.
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Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a software & IT services company?
Type one line about your business when you sign up, for example "Software & IT services company". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Professional and business services
Other services in professional and business services
Run a software & IT services company on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes