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For the accountant: invoices, payments and the month's GST

Payments, advances, supplier bills and GST each stay tied to the invoice or order they belong to, so the month closes without a hunt.

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RolesAccountant

Payments in and out, advances, supplier bill matching and the month's GST.

  1. 01What the accountant does in MatruOS
  2. 02Advances on the record
  3. 03Before the 11th

What this solves

Accountants spend more time collecting entries than checking them

01Today

Bills arrive late, payments are recorded in different places, and the CA rebuilds the month before every return.

02In MatruOS

Accountants and CAs work on books and GST figures that update with every invoice, bill and payment. A CA or auditor login is free on every plan.

03What changes

Closing the month is review work, and returns are prepared from figures that already agree.

What the accountant does in MatruOS

Records paymentsCash, UPI or bank, against the invoice. A settled invoice shows Paid with a ₹0 balance.
Handles advancesIssues a receipt voucher for an advance and sets it against the invoice when it is raised.
Matches supplier billsChecks each bill against the PO and the goods received before payment.
Pays suppliersRecords the payment against the matched bill, and money to pay on Home drops.
Reads the GST summaryOutput tax and input credit for the month, from the invoices and bills entered.
Prepares GSTR-1Takes the file built from the month's invoices, with B2B, B2CS and HSN lines.

Advances on the record

A ₹50,000 advance is recorded with a receipt voucher and set against the invoice when it is raised, so there is no side sheet to keep.

Before the 11th

At month end, the GST summary and the GSTR-1 file come from the same invoices. The accountant checks them, then files the return or passes the file to the CA.

How it works

How it goes in MatruOS

  1. Record what came inEach payment against its invoice, by cash, UPI or bank.
  2. Adjust advancesSet advances against the invoices they were paid for.
  3. Match and pay suppliersBill against PO and goods received, then the payment.
  4. Check the monthRead the GST summary and take the GSTR-1 file.

Questions

Questions people ask

Does MatruOS file GSTR-1 for me?

No. It builds the GSTR-1 file from your invoices. You or your CA file it on the GST portal.

What if a supplier bills more than we received?

The 3-way match compares the bill with the PO and the goods received, so the difference shows before you pay.

Can I record a payment by UPI?

Yes. Record cash, UPI or bank payments against the invoice. Once fully paid, the invoice shows Paid with a ₹0 balance.

Read next

Where to go from here

MoneyBill with the right GST, record what comes in and see the month's tax.Chartered accountantA filing board for your own firm, and cleaner GST data from your clients.GST invoicesPick the customer and items. The tax split, HSN and amount in words are done for you.

Run the whole business on one system Set up for your trade.

Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.

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