Sell and get paid

Advances, set against the invoice

Name: MatruOS
Brand: MatruOS
Price: 399 INR
Availability: InStock

Record an advance with a receipt voucher when it arrives. MatruOS sets it against the invoice when you bill.

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FeaturesAdvances

Take the advance, issue the receipt, and set it against the invoice later.

01Why advances get missed
02What MatruOS records
03For larger order books

What this solves

Money is lost between the sale and the payment

01Today

Invoices with the wrong tax head, payments recorded against the wrong bill and advances nobody remembers. The result is GST notices, disputes with customers and dues that grow unnoticed.

02In MatruOS

MatruOS makes the GST invoice from the customer and the items, records every payment against the bill it settles and keeps each customer's balance current.

03What changes

Invoices are right the first time, you always know who owes what, and collections start on the due date.

Why advances get missed

An advance arrives before the invoice exists, so it is easy to forget when you finally bill. In MatruOS it stays on the customer's record until it is used.

What MatruOS records

A receipt voucherEach advance gets a numbered receipt voucher with the customer, the amount, the date and the mode of payment.

Credit on the customerUntil it is used, the advance is held as credit for that customer, ready to set against their next invoice.

Set against the invoiceWhen you raise the invoice, you set the advance against it. The invoice shows the balance still due after the advance.

Credit leftOnce the advance is fully used, the credit left on the customer is ₹0, so nothing is counted twice.

For larger order books

When orders are large and advances are common, every advance has its own voucher, so the accounts team can check each customer's unused credit before the next invoice goes out.

How it works

How it goes in MatruOS

Record the advancePick the customer, enter the amount, date and mode. MatruOS issues the receipt voucher.
Raise the invoiceMake the GST invoice for the order as usual.
Set the advance against itChoose the advance to apply. The balance due drops by that amount.
Collect the restRecord the remaining payment against the invoice when it arrives.

Questions

Questions people ask

Can one advance be used on an invoice of a larger amount?

Yes. The advance reduces the balance due on the invoice, and the rest stays due until the customer pays it.

Where can I see advances not yet used?

Each advance shows the credit still left on it. Once it has been fully set against invoices, the credit left is ₹0.

Is GST charged on the advance?

That depends on what you supply, goods or services, and on the rules in force. Ask your CA what applies to you. This is general information; take tax advice for your own case.

Where to go from here

PaymentsCash, UPI or bank, recorded against the invoice. The balance updates everywhere.GST invoicesPick the customer and items. The tax split, HSN and amount in words are done for you.Customer recordsDetails, documents, balance, payments and history on one page per customer.

Run the whole business on one system Set up for your trade.

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