Your customers
- Stationery distributors and super-stockists
- Wholesalers (Sadar Bazar Delhi, Crawford Market Mumbai, Chickpet Bengaluru type)
- School-kit and book-set suppliers
- Bigger brands (private label)
- Exporters
Education · Makers and factories
MatruOS for a pen, pencil and stationery maker
Set up the way a pen, pencil and stationery maker runs: selling pencils, ball pens, gel pens, refills, erasers, sharpeners and geometry boxes in dozens and cartons to distributors and wholesalers; private label for bigger brands; school-kit makers. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
- 8
- 1
- 2
- 4
- 3
- 10
What this solves
What a pen, pencil and stationery maker deals with today, and what MatruOS sets up for it
Today
Distributors pay late and deduct schemes and damages the owner cannot check. Slats or granules run short in the peak and lines stop.
In MatruOS
MatruOS sets up 8 routines, 1 workflow, 4 registers and 10 licences for a pen, pencil and stationery maker, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- slat and granule suppliers
- pencil and pen maker
- distributor
- wholesaler
- stationery shop or school-kit supplier
- student
Your suppliers
- Slat units in Pulwama (poplar slats)
- Graphite, clay and lead makers
- Plastic granule traders (PP, polystyrene, ABS)
- Ink and brass tip suppliers
- Lacquer, foil and eraser makers
- Carton and blister makers
Credit and cash
Slats and granules on 15-45 days or advance in the slat season; distributors pay 45-90 days and claim schemes and damages; private label buyers pay 30-60 days
Stock is built Oct-Feb on supplier credit; money comes in Apr-Aug after the school season; scheme and return claims are settled Jul-Sep
Your screens use your words
CustomerDistributorOrderIndentItemSKUInvoiceBill
How it works
How MatruOS is set up for a pen, pencil and stationery maker
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Pen, pencil and stationery maker", typed when you sign up.
- Recognised as a pen, pencil and stationery makerRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a pen, pencil and stationery maker
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Works out the day's SKU targets per line from open indents and stock, and flags material that will run out today
Works it out and shows you
Lists overdue distributor bills with scheme and damage claims, and drafts reminders and the weekly collection plan
Asks you before sending
Drafts purchase orders for slats, granules, ink, tips and cartons based on use and the season plan
Asks you before paying
1 / 3
How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
8:30 amShift start and line plan
- 1Set today's SKU targets per line from open indents
- 2Check granule, ink and slat stock at the lines
- 3Mould and press settings checked on the first pieces
2:00 pmLot testing before packing
- 1Sample each lot and run the tests
- 2Hold any failed lot with a tag
6:30 pmDay's output and rejects
- 1Write good pieces and rejects per line
- 2Reject rate per line
Every week
Mon 10:30 amWeekly despatch plan and receivables
- 1Match open indents to finished stock
- 2List distributors overdue past 60 days and call them
Thu 11:00 amWeekly material reorder
- 1Compare slat, granule, ink and carton stock to next month's plan
- 2Raise orders with suppliers
Every month
10thMonthly GST and scheme reconciliation
- 1File GSTR-1; separate 0%, 5% and 18% sales
- 2Settle last month's distributor scheme and damage claims
Every year
Jul, AugAfter-season returns and claims
- 1Receive returned and damaged stock with a debit note
- 2Sort into resale, rework and scrap
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Distributor indent to payment
- 1Indent received
- 2Price and scheme approvedNeeds approval
- 3Packed and checked
- 4Invoiced and despatched
- 5Payment received
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Daily production
Distributor indents and despatch
Raw material stock
Quality checks
Pencil and pen lot check
No breaking leads or dry pens reach the shop
Moulding and lacquer room safety
No burns, fires or solvent illness
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| HB wooden pencil (box of 10) | 9609 | 0% |
| Extra-dark pencil (box of 10) | 9609 | 0% |
| Colour pencil set (12 shades) | 9609 | 0% |
| Use-and-throw ball pen | 9608 | 18% |
| Gel pen | 9608 | 18% |
| Ball pen refill | 9608 | 18% |
| Mechanical pencil | 9608 | 18% |
| Eraser (pack of 20) | 4016 | 0% |
| Sharpener (pack of 20) | 8214 | 0% |
| Geometry box (mathematical instrument set) | 9017 | 5% |
- GST registration
- Udyam (MSME) registration
- Factory licenceIf it applies
- Pollution consent (CTO)If it applies
- EPR registration for plastic packagingIf it applies
- TrademarkIf it applies
- BIS licence (ISI mark)If it applies
- Import Export Code (IEC)If it applies
- ESI registration (ESIC)If it applies
- PF registration (EPFO)If it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
OwnerSets prices and schemes, deals with distributors and private-label buyers, arranges finance.
Production supervisorPlans lines and shifts, records output and rejects, runs machines.
Quality checkerTests pencils and pens from each lot, holds bad lots.
Store and despatch clerkReceives material, packs and despatches indents, prepares invoices and e-way bills.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a pen, pencil and stationery maker?
Type one line about your business when you sign up, for example "Pen, pencil and stationery maker". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Education
Other makers and factories in education
Run a pen, pencil and stationery maker on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes