Your customers
- Schools
- Colleges and coaching institutes
- Sports clubs and associations
- Companies (awards and staff IDs)
- Event organisers
Education · Makers and factories
MatruOS for a trophy, medal and ID-card maker
Set up the way a trophy, medal and ID-card maker runs: trophies, medals, mementos and shields with engraving; printed certificates; PVC ID cards, lanyards and holders for schools and companies; badges. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
- 8
- 2
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- 3
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- 5
What this solves
What a trophy, medal and ID-card maker deals with today, and what MatruOS sets up for it
Today
Wrong names and missing photos mean reprints at the shop's cost. Schools sit on proofs and then want delivery the next day.
In MatruOS
MatruOS sets up 8 routines, 2 workflows, 3 registers and 5 licences for a trophy, medal and ID-card maker, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- part and material suppliers
- trophy and ID-card maker
- school, club or company
Your suppliers
- Trophy part wholesalers (Meerut, Delhi, Moradabad type)
- Medal makers
- PVC card, lanyard and holder suppliers
- Acrylic sheet dealers
- Printing paper and ink dealers
Credit and cash
Walk-in and small orders paid in advance; schools pay 30-60 days after the event; companies pay 30-45 days; parts bought cash or 15-30 days
Parts stocked before Nov and May; school money comes after events and term fee collections
Your screens use your words
CustomerClientInvoiceBill
How it works
How MatruOS is set up for a trophy, medal and ID-card maker
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Trophy, medal and ID-card maker", typed when you sign up.
- Recognised as a trophy, medal and ID-card makerRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a trophy, medal and ID-card maker
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Builds the day's board of jobs by event date, flags jobs whose proof is unapproved or parts are short
Works it out and shows you
Checks name lists for blanks, duplicates and missing photos and drafts proof reminders to schools
Asks you before sending
Lists unpaid bills by client and age and drafts statements and reminders
Asks you before sending
1 / 3
How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
10:00 amMorning order board
- 1List jobs due in the next 3 days by event date
- 2Check proofs waiting for client approval
12:30 pmChase pending proof approvals
- 1Send reminders for proofs pending more than a day
- 2Flag name lists with missing photos or blank names
7:00 pmEvening finish and delivery list
- 1Count finished pieces against each order
- 2Pack and label for tomorrow's deliveries
Every week
Mon 11:00 amWeekly parts and card stock check
- 1Count trophy parts, medals, cards and ribbons against open orders
- 2Order from Meerut or Delhi suppliers
Every month
5thMonthly school and company dues
- 1List unpaid bills older than 30 days
- 2Send statements and call accounts offices
Every year
MarCorporate year-end awards
- 1Pitch mementos and long-service awards to companies
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
School ID-card order
- 1Student list and photos received
- 2Template and proof sent
- 3Proof approved by schoolNeeds approval
- 4Printed and fitted
- 5Counted and delivered class-wise
- 6Paid
Trophy and medal order for an event
- 1Items and names listed
- 2Engraving text approvedNeeds approval
- 3Assembled and engraved
- 4Delivered before the event
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Job orders
Artwork and name-list approval
Parts and card stock
Proof and name-list check
No wrong names, photos or spellings on cards and awards
Final count and packing
Every class gets exactly its cards and every winner a trophy
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Metal trophy (12 inch with engraving) | 8306 | 18% |
| Big cup trophy (24 inch) | 8306 | 18% |
| Acrylic memento | 3926 | 18% |
| Wooden shield or plaque | 4420 | 5% |
| Medal with ribbon (2 inch) | 8306 | 18% |
| Printed certificate with name | 4911 | 18% |
| PVC student ID card (both sides) | 3926 | 18% |
| Printed lanyard with hook | 6307 | 5% |
| ID card holder | 3926 | 18% |
| Name badge (metal or acrylic) | 8306 | 18% |
- GST registration
- Udyam (MSME) registration
- Shops and Establishments registration
- Trade licenceIf it applies
- GeM seller registrationIf it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
OwnerTakes orders from schools and companies, prices, follows payments.
DesignerMakes templates, merges name lists and photos, sends proofs.
Engraver and assemblerAssembles trophies, engraves and laser marks, ribbons medals.
Card printer operatorPrints ID cards, punches and fits lanyards, counts and packs by class.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a trophy, medal and ID-card maker?
Type one line about your business when you sign up, for example "Trophy, medal and ID-card maker". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Education
Other makers and factories in education
Run a trophy, medal and ID-card maker on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes