Your customers
- Member depositors (salaried, shopkeepers, hawkers, pensioners)
- Member borrowers (traders, small manufacturers, households)
- Nominal members (borrowers or guarantors without voting rights)
Finance, insurance and kiosks · Services
MatruOS for a credit co-op society or nidhi
Set up the way a credit co-op society or nidhi runs: interest spread between loans (12-18% a year) and deposits (6-9.5%); processing fees, locker rent, service charges; for Nidhis, loan interest capped at 7.5 points above the highest deposit rate. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What a credit co-op society or nidhi deals with today, and what MatruOS sets up for it
Today
Pigmy cash and machine totals don't match and the difference is found days later. Cashier and clerk stay late every evening hunting a day-end difference.
In MatruOS
MatruOS sets up 10 routines, 2 workflows, 4 registers and 10 licences for a credit co-op society or nidhi, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- member savings and pigmy
- society or Nidhi
- loans to members
- statutory investments in DCCB or bank FDs
- recovery through co-op court or civil suit
Your suppliers
- Members (deposits and share capital)
- District central co-operative bank or scheduled bank (investments, overdraft)
- Pigmy agents
- Gold valuer
- Core banking software vendor
- Panel auditor
- Advocates
Credit and cash
Loans repaid monthly by instalment or at maturity (gold loans 6-12 months); deposits for 1-5 years with premature closure at a penalty; pigmy agents paid commission monthly
Daily cash in from pigmy and loan repayments, out for loans and withdrawals; keeps 25% or so of deposits as liquid investments; interest on deposits paid quarterly or at maturity; dividend once a year after AGM
Your screens use your words
CustomerMemberOrderAccountItemLoanInvoiceReceiptproductSchemeSupplierVendor
How it works
How MatruOS is set up for a credit co-op society or nidhi
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Credit co-op society / nidhi", typed when you sign up.
- Recognised as a credit co-op society or nidhiRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a credit co-op society or nidhi
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Compares each agent's cash with the machine total and account postings, lists differences and drafts the note to the manager
Asks you before sending
Prepares the day-end tally, points out the entries most likely to cause a difference, and drafts the cash position for the manager
Works it out and shows you
Lists overdue loans by days past due, flags accounts close to NPA, and drafts reminders to borrowers and notices to guarantors in the member's language
Asks you before sending
Reminds members of deposits maturing in 7 days with renewal rates, and flags those who need Form 15G or 15H
Asks you before sending
Prepares the monthly board pack: deposits, loans, overdue, liquidity ratio, Nidhi NOF-to-deposit ratio, and the loan applications for sanction with guarantor notes
Works it out and shows you
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
8:00 amPigmy agent's daily collection round
- 1Visit each shop and home on the route and collect the daily amount
- 2Print a machine receipt for every collection
- 3Hand over cash and machine data at the office by 17:00
9:45 amOpen the strong room and set the day's cash
- 1Manager and cashier open the strong room with their two keys
- 2Count opening cash against yesterday's closing balance
- 3Check the cash-in-hand limit set by the board
5:00 pmReconcile pigmy cash with machine data
- 1Upload each agent's machine data
- 2Count cash and compare with the machine total
- 3Note any difference against the agent's name
6:00 pmDay-end cash and books tally
- 1Tally cash in hand with the cash book and the day book
- 2Check the general ledger balances and post suspense entries
- 3Lock cash and gold packets in the strong room with both keys
- 4Take the data backup
Every week
MonWeekly overdue list and recovery visits
- 1Print overdue loans by days past due and gold loans past maturity
- 2Send reminders to borrowers and notices to guarantors
- 3Plan visits for the week and record outcomes
FriDeposit maturities and renewals for the week
- 1List deposits maturing in the next 7 days
- 2Call members to renew or arrange payout
- 3Collect Form 15G or 15H where interest crosses the TDS limit
Every month
10thMonthly board and loan committee meeting
- 1Place loan applications above the manager's limit with guarantor and security notes
- 2Review deposits, loans, overdue and liquidity against last month
- 3Record sanctions and decisions in the minutes book
Every year
Apr, May, JunYear-end close, NPA provisions and statutory audit
- 1Classify loans as standard, sub-standard, doubtful or loss as on 31 March and make provisions
- 2Prepare balance sheet and profit and loss account; get the panel auditor's audit and grade
- 3Nidhi: file NDH-1, AOC-4 and MGT-7 after the AGM
SepAnnual general meeting and dividend
- 1Send AGM notice with audited accounts to members at least 14 days before
- 2Hold the AGM by 30 September and declare dividend within the legal cap
- 3File the AGM resolutions with the registrar
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Member applies for a loan
- 1Application with KYC and income proof
- 2Guarantors and security checked
- 3Gold valued and sealed (gold loans)
- 4Sanctioned within limit or by committeeNeeds approval
- 5Agreement stamped and signed
- 6Amount credited to savings account
New member joins
- 1Membership form and KYC
- 2Share money and entrance fee paid
- 3Board admits memberNeeds approval
- 4Member number and passbook issued
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Members and shares
Deposit ledger
Loan ledger
Pigmy daily collection
Gold loan appraisal
Lend only against genuine gold at a safe value
Cash and vault custody
Keep members' money safe and the books true every day
KYC and account opening
Open accounts only for real members with valid papers
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Gold loan interest | 997113 | 0% |
| Personal loan with two member guarantors interest | 997113 | 0% |
| Business or cash credit loan interest | 997113 | 0% |
| Loan against fixed deposit interest | 997113 | 0% |
| Property mortgage loan interest | 997113 | 0% |
| Two-wheeler loan interest | 997113 | 0% |
| Loan processing fee | 997113 | 18% |
| Gold valuation charge | 997159 | 18% |
| Safe deposit locker rent (small) | 997119 | 18% |
| Share capital (member share) | 997119 | 0% |
| Fixed deposit with district central co-operative bank (interest earned) | 997112 | 0% |
- Co-operative society registration
- PAN
- TAN (tax deduction account number)
- Shops and Establishments registration
- Professional tax registration
- GST registrationIf it applies
- PF registration (EPFO)If it applies
- ESI registration (ESIC)If it applies
- Udyam (MSME) registrationIf it applies
- Other licence or contract
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
ManagerRuns the office as chief executive, recommends loans, signs with the cashier on the vault, handles regulator and audit.
ChairmanChairs board and loan committee, signs sanctions above the manager's limit, presides over the AGM.
CashierOpens and closes cash with the manager, receives and pays cash, tallies cash at day end.
Accountant clerkPosts the day book and ledgers, interest and maturities, returns and MIS.
Recovery officerFollows overdue loans, sends notices, visits defaulters and guarantors, files recovery cases.
Pigmy agentCollects daily deposits door to door, issues machine receipts, hands over cash each evening.
Gold valuerTests and weighs gold, certifies value, seals the packet.
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Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a credit co-op society or nidhi?
Type one line about your business when you sign up, for example "Credit co-op society / nidhi". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Finance, insurance and kiosks
Other services in finance, insurance and kiosks
Run a credit co-op society or nidhi on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes