Your customers
- Sports retail shops
- School sports teachers and PTIs
- Cricket and badminton academies
- Clubs and gyms
- Colleges and universities
- District sports offices
Gifts, home and everyday services · Traders and distributors
MatruOS for a sports goods distributor
Set up the way a sports goods distributor runs: margin on brand and maker goods to retailers and institutions; brand schemes and target incentives; institutional supply to schools, academies and clubs. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
- 7
- 2
- 2
- 4
- 4
- 6
What this solves
What a sports goods distributor deals with today, and what MatruOS sets up for it
Today
School and dealer dues stretch to 90 days and beyond. Brand scheme claims missed or credit notes never chased.
In MatruOS
MatruOS sets up 7 routines, 2 workflows, 4 registers and 6 licences for a sports goods distributor, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- Maker or brand
- distributor
- sports shop or institution
- player
Your suppliers
- Jalandhar and Meerut makers
- National sports brands
- Shuttlecock makers
- Fitness equipment importers
- Footwear and apparel brands
Credit and cash
Retailers 30-60 days; schools pay 30-90 days after delivery; makers give 30 days; brands 30 days with quarterly schemes
Pre-season stocking in Aug-Sep and May-Jun; institutional dues slow; scheme credit notes arrive a quarter late
Your screens use your words
CustomerDealerInvoiceBill
How it works
How MatruOS is set up for a sports goods distributor
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Sports goods distributor", typed when you sign up.
- Recognised as a sports goods distributorRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a sports goods distributor
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Lists dealers and schools past credit days with amounts and drafts reminders; notes MSMED 45-day dues from institutions
Asks you before sending
Computes sales by brand against slabs, drafts claims and lists credit notes still pending
Asks you before sending
Before the session and sports day lists schools and academies that bought last year and drafts outreach with last year's items
Asks you before sending
Lists stock older than 9 months by model and size and suggests return, transfer or scheme
Works it out and shows you
1 / 4
How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
10:00 amPick, pack and dispatch orders
- 1Pick by model and size; check bats for cracks and balls for seam
- 2Pack and dispatch local orders by noon, outstation by transport
6:30 pmEvening collections and outstanding
- 1Post payments; list dealers past credit days
- 2Schools with delivered but unpaid bills
Every week
Mon, Wed, FriDealer and coach beat
- 1Visit shops and academies on the beat; check their shelf for gaps
- 2Take orders and collections; note new schools
Every month
3rdBrand targets and scheme claims
- 1Sales by brand vs target; slabs reached
- 2File claims; chase credit notes from earlier quarters
Every year
MarYear-end slow stock clearance
- 1Stock older than 9 months by model and size
- 2Return to brand where allowed; offer to dealers at a scheme
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
School or academy order
- 1Requirement and specs taken
- 2Quote approvedNeeds approval
- 3Purchase order received
- 4Supplied with delivery challan
- 5Payment received
Dealer order to payment
- 1Order taken
- 2Credit checkedNeeds approval
- 3Picked and dispatched
- 4Paid
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Stock by model and size
Dealer accounts
School and tender quotes
Brand scheme claims
Goods receipt and checking
Catch defects before they reach a dealer
Institutional quotes
Win school and GeM orders without loss
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Kashmir willow cricket bat | 9506 | 5% |
| English willow cricket bat | 9506 | 5% |
| Leather cricket ball | 9506 | 5% |
| Tennis cricket ball (heavy) | 9506 | 5% |
| Cricket kit bag and pads set | 9506 | 5% |
| Football size 5 | 9506 | 5% |
| Badminton racquet | 9506 | 5% |
| Feather shuttlecock (tube of 10) | 9506 | 5% |
| Carrom board | 9504 | 5% |
| Chess set | 9504 | 5% |
| Yoga mat | 9506 | 18% |
| Dumbbells | 9506 | 18% |
- GST registration
- Shops and Establishments registration
- Trade licence
- Udyam (MSME) registration
- GeM seller registrationIf it applies
- Import Export Code (IEC)If it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
ProprietorBuys from brands and makers, sets prices and credit, institutional deals.
Sales executiveVisits shops, schools and academies, takes orders, collects.
AccountantBilling, outstanding, scheme claims, GST, GeM paperwork.
Godown in-chargeReceipt checks, stock, picking, packing, dispatch.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a sports goods distributor?
Type one line about your business when you sign up, for example "Sports goods distributor". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Gifts, home and everyday services
Other traders and distributors in gifts, home and everyday services
Run a sports goods distributor on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes