Your customers
- Chemists
- General and kirana stores
- Ayurvedic stores
- Cosmetic stores
- Pan-masala and FMCG stockists in villages
- Small hospitals
Health and pharma · Traders and distributors
MatruOS for an ayurvedic and OTC distributor
Set up the way an ayurvedic and OTC distributor runs: distributor margin (8-12% of PTR on AYUSH and OTC lines), brand schemes and target incentives, display money, retailer cash discounts. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What an ayurvedic and OTC distributor deals with today, and what MatruOS sets up for it
Today
Salesman pushes the same SKUs; retailers run out of others. Scheme and expiry credit notes from brands lost or late.
In MatruOS
MatruOS sets up 7 routines, 1 workflow, 3 registers and 7 licences for an ayurvedic and OTC distributor, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- Brand
- C&F
- distributor
- retailer
- consumer
Your suppliers
- AYUSH and OTC brand companies
- Their C&F agents
- Regional herbal brands
Credit and cash
Brands give 15-30 days or want advance; retailers 7-21 days, chemists up to 30 days
Weekly beat collections pay the brand on time; scheme credit notes and expiry claims settle late
Your screens use your words
CustomerRetailerItemProductInvoiceBillproductSKU
How it works
How MatruOS is set up for an ayurvedic and OTC distributor
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Ayurvedic and OTC distributor", typed when you sign up.
- Recognised as an ayurvedic and OTC distributorRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for an ayurvedic and OTC distributor
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
For each outlet on today's beat, suggests missing SKUs and the current scheme, and shows its outstanding before a new order
Works it out and shows you
Suggests brand orders from sell-out and season and lists near-expiry stock to push
Asks you before sending
Works out each brand's scheme and expiry claim with proof and tracks credit notes over 60 days
Asks you before sending
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
9:00 amDeliveries and cash in
- 1Deliver yesterday's bills; collect cash or cheques
- 2Hand cash to the owner by evening
10:00 amBeat visits and orders
- 1Visit the day's beat; push current schemes and missing SKUs
- 2Collect last week's bill before booking new order
6:00 pmBill and load the van
- 1Bill orders; hold outlets over credit days
- 2OTC drugs billed only to outlets with drug licence on file
Every week
MonBrand purchase order
- 1Order by sell-out and season; check near-expiry
Every month
5thScheme, display and expiry claims
- 1Prepare each brand's scheme and expiry claim with proof
- 2Follow up credit notes over 60 days
Every year
MarYear-end stock-take and target claims
- 1Count stock; return expired to brands
- 2Claim annual target incentives
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Retailer expiry return to brand claim
- 1Retailer list taken
- 2Goods collected and counted
- 3Claim sent to brand
- 4Brand approvesNeeds approval
- 5Credit note received
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Retail outlets
Beat orders
Scheme and expiry claims
Licences and labels
Sell the right product to the right outlet
Credit and cash handling
Keep beat credit within limits
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Chyawanprash | 3004 | 5% |
| Ayurvedic churna | 3004 | 5% |
| Arishta or asava | 3004 | 5% |
| Ayurvedic digestive tablets | 3004 | 5% |
| Pain relief balm | 3004 | 5% |
| Herbal hair oil | 3305 | 5% |
| Herbal toothpaste | 3306 | 5% |
| Antacid (OTC) | 3004 | 5% |
| Cough syrup (herbal) | 3004 | 5% |
| ORS powder | 3004 | 5% |
| Glucose powder | 1702 | 5% |
| Natural honey | 0409 | 5% |
- GST registration
- Shops and Establishments registration
- Udyam (MSME) registration
- Wholesale drug licence (Forms 20B/21B)If it applies
- FSSAI food licenceIf it applies
- PF registration (EPFO)If it applies
- ESI registration (ESIC)If it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
OwnerBrand relations, credit, targets, licences.
SalesmanBeat visits, orders, schemes, collection.
Delivery manLoads van, delivers, brings cash and cheques.
Billing and stock clerkBills, stock, expiry, claims.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for an ayurvedic and OTC distributor?
Type one line about your business when you sign up, for example "Ayurvedic and OTC distributor". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Health and pharma
Other traders and distributors in health and pharma
Run an ayurvedic and OTC distributor on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes