Your customers
- Ayurvedic and herbal medicine makers
- Herbal extract units
- Pansari and herbal retail shops
- Exporters
- Homeopathic makers
Health and pharma · Traders and distributors
MatruOS for a raw herb trader
Set up the way a raw herb trader runs: margin on dried medicinal herbs, roots, barks, seeds, gums and resins bought from collectors, farmers and forest auctions and sold cleaned and graded to AYUSH makers, extractors, pansari shops and exporters. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What a raw herb trader deals with today, and what MatruOS sets up for it
Today
Hundreds of lots and grades are tracked from memory and slips. Makers pay in 60-120 days.
In MatruOS
MatruOS sets up 8 routines, 1 workflow, 3 registers and 9 licences for a raw herb trader, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- tribal collector or farmer
- village agent
- herb trader (mandi)
- AYUSH maker or extractor
- patient
Your suppliers
- Village agents of tribal collectors
- Farmers via mandi auctions
- State forest development corporations
- Importers of non-Indian herbs
Credit and cash
Cash or same-week payment to collectors and agents; mandi purchase paid through the commission agent within 1-7 days; makers pay 30-60 days; exporters on advance or LC
Season buying (roots after winter, leaves after monsoon) needs heavy cash for 2-4 months; stock is held 3-9 months for a better rate; makers pay 30-60 days after supply
Your screens use your words
CustomerPartyItemHerbInvoiceBillproductHerb
How it works
How MatruOS is set up for a raw herb trader
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Raw herb trader", typed when you sign up.
- Recognised as a raw herb traderRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a raw herb trader
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Keeps a rate history per herb and grade from purchases and mandi notes, shows today's rate against the season, and links each lot to its seller and pass
Works it out and shows you
Ages maker dues and drafts statements and reminders
Asks you before sending
Computes weight loss per lot since purchase, flags lots losing more than normal or held too long, and suggests lots to sell first
Works it out and shows you
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
9:00 amMorning mandi and agent buying
- 1Note today's arrivals and auction rates for key herbs
- 2Check moisture and foreign matter in each lot before bidding
- 3Buy and record lot, seller and rate
10:00 amGodown drying, cleaning and grading
- 1Spread wet lots to dry and turn them
- 2Sieve and pick stones, soil and other plants
- 3Grade and weigh each lot and enter the new weight
4:00 pmDaily orders, dispatch and bills
- 1Pack orders by herb and grade with lot numbers
- 2Attach transit pass copy for wild-collected herbs
- 3Bill, e-way bill and transport
Every week
Sat 11:00 amWeekly collector and agent payments
- 1Total each agent's lots for the week
- 2Deduct advances given
- 3Pay and take signatures or UPI references
Mon 12:00 pmWeekly maker dues follow-up
- 1Age dues by party
- 2Call parties past 60 days
- 3Send statements
Every month
1stMonthly stock weighing and moisture loss
- 1Reweigh lots held over 30 days
- 2Loss against purchase weight
- 3Check for insects and fungus and fumigate if needed
Every year
MarYearly mandi licence and permit renewals
- 1Renew mandi trader licence
- 2Check forest dealer registration where the state requires
- 3Close the year's stock and GST reconciliation
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Herb lot from purchase to sale
- 1Lot bought and weighed
- 2Transit pass checked
- 3Dried and graded
- 4Sale rate approvedNeeds approval
- 5Dispatched and billed
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Herb lot and grade register
Transit pass and source document register
Party sales and dues book
Herb lot identity and quality
Sell the right species, dry and clean, so makers keep buying
Forest produce and biodiversity documents
Move wild-collected herbs only with valid documents
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Ashwagandha root grade A | 1211 | 5% |
| Safed musli dried | 1211 | 5% |
| Giloy (guduchi) stem | 1211 | 5% |
| Shatavari root | 1211 | 5% |
| Amla dried pieces | 0813 | 5% |
| Harad (haritaki) fruit | 1211 | 5% |
| Baheda fruit | 1211 | 5% |
| Arjuna bark | 1211 | 5% |
| Senna leaves | 1211 | 5% |
| Brahmi whole plant | 1211 | 5% |
| Isabgol husk | 1211 | 5% |
| Guggul gum | 1301 | 5% |
- GST registration
- Udyam (MSME) registration
- APMC mandi licence
- Trade licence
- Shops and Establishments registration
- Forest department licence (sawmill or timber)If it applies
- FSSAI food licenceIf it applies
- Import Export Code (IEC)If it applies
- Weighing scale stampingIf it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
Owner (seth)Buys in the mandi and from agents, fixes rates, decides holding, gives credit to makers.
MunimPurchase and sale books, collector payments, party dues, GST bills.
Godown in-chargeWeighing, drying, cleaning, grading, stacking, fumigation.
Village agentCollects from tribal collectors, pre-dries, brings lots, gets transit passes.
LabourersSieving, picking, grading, bagging, loading.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a raw herb trader?
Type one line about your business when you sign up, for example "Raw herb trader". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Health and pharma
Other traders and distributors in health and pharma
Run a raw herb trader on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes