Your customers
- Stockists and distributors in smaller towns
- Hospital pharmacies
- Institutional buyers
- Nursing homes
Health and pharma · Traders and distributors
MatruOS for a pharma super stockist
Set up the way a pharma super stockist runs: 2-5% margin on PTS between company and stockist, company schemes and target incentives, cash discount from the company, small margin on near-expiry redistribution. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What a pharma super stockist deals with today, and what MatruOS sets up for it
Today
Bills cut to stockists already overdue; bad debt. Near-expiry found too late to claim.
In MatruOS
MatruOS sets up 9 routines, 2 workflows, 4 registers and 8 licences for a pharma super stockist, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- Company
- C&F agent
- super stockist
- stockist
- chemist
- patient
Your suppliers
- Pharma companies
- C&F agents
- PCD and third-party brands
Credit and cash
Company 30-45 days, often against post-dated cheques or bank guarantee; stockists 30-60 days; institutions 60-90 days
Heavy stock and receivables; month-end primary purchases to meet company targets; scheme and expiry credit notes come 1-3 months late
Your screens use your words
CustomerStockistOrderIndentItemMedicineInvoiceBillproductSKU
How it works
How MatruOS is set up for a pharma super stockist
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Pharma super stockist", typed when you sign up.
- Recognised as a pharma super stockistRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a pharma super stockist
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Reads each indent, checks credit limit and overdue days, suggests FEFO batches and flags holds for the proprietor
Asks you before sending
Suggests company POs by days of cover, lists stock under 6 months to expiry at the godown and with stockists, and drafts the expiry claim
Asks you before sending
Lists dues by age and plans the week's visits; drafts reminder messages
Asks you before sending
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
9:00 amCold room temperature check
- 1Read and log fridge and cold room temperature
- 2Check data logger alarm and power backup
10:00 amTake indents and bill with credit check
- 1Enter each stockist's indent; hold if over credit limit or 60 days overdue
- 2Bill by FEFO batch; print e-way bill above Rs 50,000
3:00 pmPick, pack and dispatch
- 1Pick by bill and batch; cold-chain items in ice boxes with gel packs
- 2Hand over to transport and note LR number
Every week
TueCompany purchase order by stock cover
- 1Check each SKU's days of cover and pending company orders
- 2Place PO with the C&F; avoid overstock on slow SKUs
ThuStockist collection round
- 1List dues by age per stockist
- 2Visit and collect cheques; note promises
Every month
25thMonth-end target and scheme claims
- 1Check secondary sales against company target
- 2Send scheme and rate-difference claims with proof
10thNear-expiry pull-back and claim
- 1List stock under 6 months to expiry here and at stockists
- 2Pull back and claim from company; non-saleable sent for destruction with certificate
Every year
MarLicence renewal and stock-taking
- 1Physical stock-take by batch at 31 March
- 2Check drug licence validity and competent person details
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
New stockist appointed
- 1Licence and GST copies taken
- 2Credit limit approvedNeeds approval
- 3First order billed
Expiry and breakage claim
- 1Stock returned and counted
- 2Claim sent to company
- 3Company approvesNeeds approval
- 4Credit note received
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Stockist indents
Batch and expiry stock
Company claims
Schedule H1 and cold chain log
Storage and cold chain
Keep medicines potent and the licence safe
Credit control
Do not fund stockists who do not pay
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Tablets and capsules (branded generics) | 3004 | 5% |
| Antibiotic injection | 3004 | 5% |
| Insulin (cold chain) | 3004 | 5% |
| Vaccine (cold chain) | 3002 | 5% |
| Syrup and suspension | 3004 | 5% |
| Specified lifesaving drug (nil-rated) | 3004 | 0% |
| IV fluids | 3004 | 5% |
| ORS sachet | 3004 | 5% |
| Derma cream (medicated) | 3004 | 5% |
| Nutritional supplement powder | 2106 | 5% |
- Wholesale drug licence (Forms 20B/21B)
- GST registration
- Shops and Establishments registration
- Udyam (MSME) registration
- FSSAI food licenceIf it applies
- PF registration (EPFO)If it applies
- ESI registration (ESIC)If it applies
- Fire NOCIf it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
ProprietorCompany relations, credit limits, targets, licences.
Competent person (pharmacist)Checks storage, H1 register, inspector visits.
Billing clerkEnters indents, cuts batch-wise bills, e-way bills.
Godown in-chargePicks and packs, receives company stock, cold room, expiry.
Collection executiveVisits stockists, collects cheques, takes indents.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a pharma super stockist?
Type one line about your business when you sign up, for example "Pharma super stockist". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Health and pharma
Other traders and distributors in health and pharma
Run a pharma super stockist on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes