Your customers
- Dental clinics
- Multi-specialty dental chains
- Dental colleges and students
- Hospital dental departments
- Dental labs (some materials)
Health and pharma · Traders and distributors
MatruOS for a dental products distributor
Set up the way a dental products distributor runs: margin on consumables (15-30%), equipment (10-20%), installation and service, spares, student kits for dental colleges, conference sales. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What a dental products distributor deals with today, and what MatruOS sets up for it
Today
Salesman forgets which clinic is due for which material. Small dues from hundreds of clinics never closed.
In MatruOS
MatruOS sets up 7 routines, 1 workflow, 3 registers and 8 licences for a dental products distributor, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- Dental company
- distributor
- dentist
- patient
Your suppliers
- Dental material companies and importers
- Chair and equipment makers
- Instrument makers
- Courier
Credit and cash
Clinics pay monthly or on next visit; colleges 60-90 days; chairs on instalments or bank finance; companies give 30-45 days and run quarterly schemes
Small daily orders, monthly collections from clinics; equipment deals lumpy; scheme stock bought at quarter end
Your screens use your words
CustomerDentistItemDental itemInvoiceBillproductProduct
How it works
How MatruOS is set up for a dental products distributor
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Dental products distributor", typed when you sign up.
- Recognised as a dental products distributorRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a dental products distributor
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Builds the day's beat and, for each clinic, lists items likely due from its buying pattern and any lapsed buyers
Works it out and shows you
Suggests the company order and lists materials within 6 months of expiry to push
Asks you before sending
Makes month statements per clinic and instalment reminders and drafts the messages
Asks you before sending
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
9:30 amChair and equipment service calls
- 1Attend chair, compressor and X-ray calls; clinics lose patients when the chair is down
10:30 amDay's clinic beat and order list
- 1Visit the day's beat; dentists are free 11:00-13:00 and after 19:00
- 2Take orders and collect dues
4:00 pmPack and send orders
- 1Pack by order; check expiry of materials over 6 months
- 2Courier outstation orders
Every week
SatStock and company order
- 1Order fast movers; check material expiry
Every month
1stMonthly bills and dues to clinics
- 1Send each clinic its month statement
- 2Instalment reminders for chairs
Every year
MarYear-end scheme claims and licence check
- 1Claim company schemes and targets
- 2Check MD-42, drug licence and AERB validity
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Dental chair sale to installation
- 1Demo at showroom or clinic
- 2Price and finance approvedNeeds approval
- 3Advance or loan disbursed
- 4Installed and dentist trained
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Clinics and dentists
Orders
Equipment sold and service
Dental material storage
Materials set properly at the clinic
Chair and X-ray installation
Safe, working equipment on day one
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Light-cure composite syringe | 3006 | 5% |
| Glass ionomer cement kit | 3006 | 5% |
| Alginate impression material | 3407 | 5% |
| Rotary endo files | 9018 | 5% |
| Diamond burs | 9018 | 5% |
| Lignocaine with adrenaline cartridges | 3004 | 5% |
| Examination gloves | 4015 | 5% |
| Airotor handpiece | 9018 | 5% |
| Dental chair with unit | 9402 | 5% |
| RVG digital sensor | 9022 | 5% |
| Class B dental autoclave | 8419 | 18% |
| BDS student instrument kit | 9018 | 5% |
- Medical device registration or licence
- GST registration
- Shops and Establishments registration
- Udyam (MSME) registration
- Wholesale drug licence (Forms 20B/21B)If it applies
- AERB licence (X-ray)If it applies
- PF registration (EPFO)If it applies
- ESI registration (ESIC)If it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
OwnerCompany lines, equipment deals, credit, conferences.
SalesmanClinic visits, orders, collections, product demos.
Service engineerChair and X-ray installation, repairs, handpiece service.
Counter and dispatchPacks orders, courier, stock, expiry.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a dental products distributor?
Type one line about your business when you sign up, for example "Dental products distributor". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Health and pharma
Other traders and distributors in health and pharma
Run a dental products distributor on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes