Your customers
- Standalone pathology labs
- Hospital labs
- Blood banks
- Diagnostic chains (franchise)
- Government hospitals by reagent-rental tender
- Research labs
Health and pharma · Traders and distributors
MatruOS for a diagnostic reagents distributor
Set up the way a diagnostic reagents distributor runs: margin on reagents and kits (15-25%), controls and calibrators, analyser sale or rental, consumables, service of placed analysers. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What a diagnostic reagents distributor deals with today, and what MatruOS sets up for it
Today
Labs with placed analysers quietly buy reagents elsewhere. Short-life lots expire in the store.
In MatruOS
MatruOS sets up 8 routines, 1 workflow, 3 registers and 8 licences for a diagnostic reagents distributor, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- IVD company
- distributor
- lab
- patient report
Your suppliers
- IVD companies and importers
- Analyser OEMs
- Consumable makers
- Cold-chain courier
Credit and cash
Companies give 30-45 days; labs pay 30-60 days; hospitals 60-90 days; reagent-rental labs sign minimum-purchase commitments
Analysers placed on the distributor's books tie up capital; reagent pull pays it back monthly; expiry write-offs hit at quarter end
Your screens use your words
CustomerLabItemReagentInvoiceBillproductTest kit
How it works
How MatruOS is set up for a diagnostic reagents distributor
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Diagnostic reagents distributor", typed when you sign up.
- Recognised as a diagnostic reagents distributorRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a diagnostic reagents distributor
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Compares each lab's monthly reagent buying with its commitment and test volume, ranks shortfalls and drafts visit notes
Asks you before sending
Suggests company orders from test volume and lists lots to push to high-volume labs before expiry
Asks you before sending
Lists dues by lab and age and drafts reminders; flags labs to hold
Asks you before sending
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
9:00 amCold room and fridge log
- 1Log reagent fridge temperature
- 2Move any lot under 60 days to expiry to the push list
10:00 amAnalyser and QC problem calls
- 1Attend calibration or QC failure calls; note the cause
- 2Run controls after any fix
11:00 amTake lab orders and dispatch cold
- 1Pack 2-8 °C items in ice boxes with gel packs and a logger
- 2Ship by lot FEFO; same-day in city
Every week
TueCompany reorder and expiry push
- 1Order by test volumes; avoid long stock of short-life lots
- 2Offer near-expiry lots to high-volume labs
FriLab collections
- 1List dues by lab and age; hold supplies over 90 days
Every month
3rdReagent pull against placements
- 1Compare each lab's reagent buying with its commitment
- 2Visit labs that fell below 70%
Every year
MarReagent-rental contracts and tender renewals
- 1List contracts ending this year; plan renewal or analyser upgrade
- 2Renew MD-42 and company authorisations
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Analyser placement on reagent rental
- 1Lab test volume checked
- 2Deal and commitment approvedNeeds approval
- 3Agreement signed
- 4Installed and calibrated
- 5Monthly pull tracked
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Analysers placed
Lot and expiry stock
Lab orders
Reagent cold chain
Keep reagents within label conditions to delivery
Placed analyser service and QC
Keep placed analysers running and labs' QC passing
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Biochemistry reagent (glucose or creatinine pack) | 3822 | 5% |
| Haematology reagent set (diluent and lyse) | 3822 | 5% |
| Immunoassay reagent pack (TSH or vitamin D) | 3822 | 5% |
| Rapid test kit (dengue NS1 or malaria) | 3822 | 5% |
| HbA1c reagent | 3822 | 5% |
| Control and calibrator set | 3822 | 5% |
| Blood collection tubes (EDTA or SST) | 9018 | 5% |
| Pipette tips | 3926 | 18% |
| Glass microscope slides | 7017 | 5% |
| Semi-automatic biochemistry analyser | 9027 | 5% |
| Fully automatic analyser rental | 997319 | 18% |
- Medical device registration or licence
- GST registration
- Shops and Establishments registration
- Udyam (MSME) registration
- Wholesale drug licence (Forms 20B/21B)If it applies
- GeM seller registrationIf it applies
- PF registration (EPFO)If it applies
- ESI registration (ESIC)If it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
OwnerCompany lines, placement decisions, tenders, credit.
Sales executiveLab visits, orders, new placements.
Application specialistInstalls, calibrates, trains, troubleshoots QC.
Store and dispatchCold room, FEFO, ice-box packing.
AccountsBills, collections, company claims.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a diagnostic reagents distributor?
Type one line about your business when you sign up, for example "Diagnostic reagents distributor". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Health and pharma
Other traders and distributors in health and pharma
Run a diagnostic reagents distributor on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes