Your customers
- Private hospitals
- Nursing homes
- Government hospitals and medical colleges (rate contract)
- Clinics and dental clinics
- Home-care families (small)
Health and pharma · Traders and distributors
MatruOS for a hospital consumables distributor
Set up the way a hospital consumables distributor runs: margin on consumables (8-15%), higher on own-brand imports (20-30%), rate-contract volume, OT kits assembled to order. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What a hospital consumables distributor deals with today, and what MatruOS sets up for it
Today
Hospital pays 90-120 days and bills get lost without challans. Short-shelf-life stock rejected at the hospital store.
In MatruOS
MatruOS sets up 8 routines, 2 workflows, 3 registers and 8 licences for a hospital consumables distributor, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- Maker or importer
- distributor
- hospital store
- ward
Your suppliers
- Consumables makers and importers
- C&F agents
- IV fluid makers
- Glove and gauze makers
Credit and cash
Makers give 30-60 days; private hospitals pay 60-90 days, government 90-120 days against bills with signed challans
Working capital locked in receivables; month-end supplier payments; tender EMD and performance security tie up cash
Your screens use your words
CustomerHospitalOrderPurchase orderItemConsumableInvoiceBillproductItem
How it works
How MatruOS is set up for a hospital consumables distributor
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Hospital consumables distributor", typed when you sign up.
- Recognised as a hospital consumables distributorRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a hospital consumables distributor
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Reads each PO or WhatsApp list, prices it at the contract rate, flags off-contract items and short supply, and drafts the bill
Asks you before sending
Suggests reorders from each hospital's use and lists stock that will fall below the contract shelf life
Asks you before sending
Lists dues by hospital and age with challan proof and drafts follow-up letters
Asks you before sending
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
9:30 amEnter today's POs and WhatsApp lists
- 1Enter each PO at the contract rate; flag items not on contract
- 2Check stock; tell the hospital of any short supply the same day
11:00 amPick by FEFO and deliver
- 1Pick oldest sterile expiry first that still meets contract shelf life
- 2Delivery and signed challan back the same day
6:00 pmMatch signed challans and bills
- 1Every delivery has a signed challan scanned
- 2Send bills with challan copies to hospital accounts
Every week
TueReorder by contract consumption
- 1Reorder fast items by each hospital's average monthly use
- 2List items under 12 months' sterility to push first
FriHospital collections follow-up
- 1List bills over 60 and 90 days by hospital
- 2Visit accounts with challan copies; note promised dates
Every month
5thRate contract expiry and price review
- 1List contracts ending in 90 days and tenders open
- 2Check supplier price changes against contract rates
Every year
MarYear-end stock-take and licence check
- 1Count by batch; write off expired stock and send for destruction
- 2Check MD-42 and drug licence validity
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
PO to payment
- 1PO received
- 2Picked and packed
- 3Delivered and challan signed
- 4Bill submitted
- 5Payment received
Tender or rate contract bid
- 1Tender read and items chosen
- 2Samples and documents sent
- 3Rates approvedNeeds approval
- 4Contract awarded and security paid
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Rate contracts
Hospital orders and deliveries
Batch and sterility expiry
Delivery and shelf life
Avoid rejection and penalties
Storage of sterile items
Keep sterile items sterile till use
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Disposable syringe 5 ml with needle | 9018 | 5% |
| IV cannula 20G | 9018 | 5% |
| IV infusion set | 9018 | 5% |
| Sterile surgical gloves | 4015 | 5% |
| Examination gloves (nitrile) | 4015 | 5% |
| Absorbent gauze roll | 3005 | 5% |
| Absorbable suture | 3006 | 5% |
| Foley catheter | 9018 | 5% |
| Urine collection bag | 9018 | 5% |
| Surgical face mask (3-ply) | 6307 | 5% |
| IV fluid (normal saline 500 ml) | 3004 | 5% |
| Hand rub sanitiser | 3808 | 18% |
- Medical device registration or licence
- GST registration
- Shops and Establishments registration
- Udyam (MSME) registration
- Wholesale drug licence (Forms 20B/21B)If it applies
- GeM seller registrationIf it applies
- PF registration (EPFO)If it applies
- ESI registration (ESIC)If it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
OwnerRate contracts, tenders, supplier terms, credit.
Sales executiveVisits hospital stores and OT, takes orders, new items.
Godown in-chargeReceipt, batch put-away, picking, expiry.
Delivery boyDelivers, gets challan signed.
Accounts clerkBills, challan matching, collections, EMD.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a hospital consumables distributor?
Type one line about your business when you sign up, for example "Hospital consumables distributor". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Health and pharma
Other traders and distributors in health and pharma
Run a hospital consumables distributor on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes