Your customers
- Optical shops
- Optometrists and eye clinics with optical counters
- Eye hospitals
- Chain franchisees
- Camps and NGOs
Health and pharma · Traders and distributors
MatruOS for an optical frames and lens wholesaler
Set up the way an optical frames and lens wholesaler runs: margin on frames (25-40% on unbranded imports, 10-20% on brands), stock lenses (20-30%), Rx lens jobs (10-20% over lab price), contact lenses, sunglasses, fitting charges. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What an optical frames and lens wholesaler deals with today, and what MatruOS sets up for it
Today
Jobs on WhatsApp get missed or lost at the lab. Fast lens powers out of stock while odd powers pile up.
In MatruOS
MatruOS sets up 8 routines, 2 workflows, 3 registers and 6 licences for an optical frames and lens wholesaler, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- Lens maker or frame importer
- wholesaler
- optician
- wearer; Rx lab in between for custom lenses
Your suppliers
- Frame importers and brand companies
- Lens makers and their distributors
- Rx labs
- Contact lens companies
Credit and cash
Opticians 30-60 days running account with frame returns; brands give 30-60 days; imports paid in advance
Large frame stock and lens grid on hand; collections monthly; slow-frame returns and exchanges
Your screens use your words
CustomerOpticianOrderJobItemFrame or lensInvoiceBillproductModel or power
How it works
How MatruOS is set up for an optical frames and lens wholesaler
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Optical frames and lens wholesaler", typed when you sign up.
- Recognised as an optical frames and lens wholesalerRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for an optical frames and lens wholesaler
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Reads job messages into lens jobs with powers, picks own stock or lab, flags jobs late at the lab
Works it out and shows you
Finds powers below minimum from last month's jobs and drafts the lens order
Asks you before sending
Makes month statements with frames on approval and drafts collection messages
Asks you before sending
1 / 3
How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
10:00 amMorning job board
- 1Enter overnight WhatsApp jobs with powers
- 2Pick stock lenses; send others to the Rx lab by the 12:00 pick-up
11:30 amFitting and checking
- 1Edge and fit; check power on lensometer and centring
4:00 pmDelivery runs to shops
- 1Deliver ready jobs and frames; collect jobs and cash
Every week
MonLens grid count and reorder
- 1Count fast powers (-0.50 to -3.00) and refill below minimum
- 2Order from lens distributor
Every month
10thFrame ageing and approvals
- 1List frame models unsold over 120 days; plan discount or swap
- 2Recall frames on approval over 30 days
1stMonth statements and collections
- 1Send each optician the statement; collect on town visits
Every year
MarYear-end frame and lens stock-take
- 1Count frames by model and lenses by power; write down dead frames
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Rx lens job
- 1Job and powers received
- 2Sent to lab or picked from stock
- 3Fitted and checked
- 4Delivered to shop
Frames on approval to a shop
- 1Frames sent on approval
- 2Owner approves the quantityNeeds approval
- 3Sold frames billed and rest returned
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Opticians
Lens jobs
Lens power stock
Lens power and fitting check
No remakes and no complaints from wearers
Lens stock handling
Stop scratched and mixed-up lenses
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Metal frame (unbranded) | 9003 | 5% |
| TR90 or acetate frame | 9003 | 5% |
| Rimless frame fitting set | 9003 | 5% |
| CR39 single vision lens (stock) | 9001 | 5% |
| 1.56 blue-cut lens (stock) | 9001 | 5% |
| Photochromic lens | 9001 | 5% |
| Progressive lens (Rx job) | 9001 | 5% |
| Monthly contact lenses | 9001 | 5% |
| Contact lens solution | 3307 | 18% |
| Sunglasses | 9004 | 18% |
| Spectacle case and cloth | 4202 | 18% |
| Lens fitting (glazing) | 998729 | 18% |
- GST registration
- Shops and Establishments registration
- Udyam (MSME) registration
- Import Export Code (IEC)If it applies
- Medical device registration or licenceIf it applies
- PF registration (EPFO)If it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
OwnerBuying, brand lines, credit, imports.
Counter staffTakes phone and WhatsApp jobs, picks lenses, packs.
FitterEdges and fits lenses, checks power and centring.
Delivery boyTwo runs a day to shops, brings jobs and cash.
SalesmanVisits towns with frame bags, takes orders and collections.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for an optical frames and lens wholesaler?
Type one line about your business when you sign up, for example "Optical frames and lens wholesaler". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Health and pharma
Other traders and distributors in health and pharma
Run an optical frames and lens wholesaler on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes