Your customers
- UK EU and US importers and distributors
- Foreign OEMs
- Indian electrical and sanitary brands
Metals and engineering · Traders and distributors
MatruOS for a brass parts merchant exporter
Set up the way a brass parts merchant exporter runs: margin between maker price and buyer price on traded parts; commission from foreign buyers or from makers; RoDTEP on merchant exports. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What a brass parts merchant exporter deals with today, and what MatruOS sets up for it
Today
Follow-up with 20 makers on each order by phone. Maker quality varies and buyer claims cost margin.
In MatruOS
MatruOS sets up 8 routines, 1 workflow, 3 registers and 5 licences for a brass parts merchant exporter, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- Parts makers
- merchant exporter or trader
- foreign buyer or domestic brand
Your suppliers
- Jamnagar and Rajkot brass parts makers
- TPI agencies and labs
- Packing material suppliers
- CHAs and freight forwarders
Credit and cash
Buyers pay by advance, LC or 30-90 days open account; makers paid 30-60 days or on realisation; commission billed per shipment
Pays makers after buyers pay where possible; packing credit or bill discounting bridges the gap; merchant-export 0.1% purchase keeps less tax blocked
Your screens use your words
CustomerBuyerOrderPOItemPartSupplierMakerproductPart number
How it works
How MatruOS is set up for a brass parts merchant exporter
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Brass parts merchant exporter", typed when you sign up.
- Recognised as a brass parts merchant exporterRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a brass parts merchant exporter
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Compares metal basis in buyer prices with makers' escalation claims and drafts price revisions or escalation invoices to buyers; drafts quotes for new RFQs
Asks you before sending
Keeps a status board of every maker PO against ship date, drafts daily WhatsApp chases to late makers and weekly buyer updates
Asks you before sending
Scores makers on on-time delivery, inspection pass rate and claims, and suggests which makers to give the next orders
Works it out and shows you
Tracks each 0.1% maker invoice to export within 90 days, lists export proofs owed to makers, realisation, RoDTEP, and commission due per shipment
Asks you before sending
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
10:30 amMaker status chase
- 1Status of every open maker PO against ship date
- 2Chase late makers; tell owner of risk to ship dates
11:30 amInspection visits at makers
- 1Inspect lots due this week
- 2Report with photos to merchandiser
2:00 pmBuyer emails and quotes
- 1Answer buyer emails (EU morning overlaps Indian afternoon)
- 2Quote new RFQs from makers' prices plus margin and metal basis
Every week
FriWeekly buyer status update
- 1Send each buyer the status of open POs and ship dates
Every month
5thMaker scorecard and payments
- 1On-time and inspection pass rate per maker
- 2Pay makers due on realisation or 30-60 days
15thMerchant export proof and incentives
- 1Shipping bills sent to makers who supplied at 0.1%
- 2Check exports made within 90 days of maker invoices
- 3Realisation and RoDTEP status per shipping bill
Every year
MarLUT, RCMC and buyer price review
- 1Renew LUT before 1 April; renew RCMC if due
- 2Yearly price and escalation formula review with buyers
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Buyer order to consolidated shipment
- 1Buyer PO and price confirmedNeeds approval
- 2Split into maker POs
- 3Makers produce
- 4Lots inspected at makers
- 5Consolidated and packed
- 6Shipped under LUT
- 7Realised and makers paidNeeds approval
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Buyer orders
Maker POs and inspection
Shipment, realisation and export proof
Inspection at maker
Ship only what the buyer ordered
Merchant export at 0.1% GST
Keep the concessional rate on maker purchases
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Brass threaded inserts (traded) | 7415 | 18% |
| Brass electrical terminals (traded) | 8538 | 18% |
| Brass plumbing fittings (traded) | 7412 | 18% |
| Brass valves (traded) | 8481 | 18% |
| Brass cable glands (traded) | 7419 | 18% |
| Buying commission from foreign buyer | 996211 | 18% |
- GST registration
- Import Export Code (IEC)
- GST Letter of Undertaking (LUT) for exports
- Export council membership (RCMC)
- Udyam (MSME) registration
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
OwnerHandles buyers, negotiates prices, chooses makers, approves POs and payments.
MerchandiserPlaces maker POs, follows production, samples, keeps the status board.
InspectorVisits makers, inspects lots, approves dispatch.
Export executivePacking list, invoice, shipping bill with CHA, LUT, RoDTEP, realisation, export proof to makers.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a brass parts merchant exporter?
Type one line about your business when you sign up, for example "Brass parts merchant exporter". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Metals and engineering
Other traders and distributors in metals and engineering
Run a brass parts merchant exporter on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes