Your customers
- Hardware shops
- Fabricators and welding shops
- Factories and maintenance departments
- Electrical and solar contractors
- Furniture makers
- OEMs and panel builders
Metals and engineering · Traders and distributors
MatruOS for a fastener and hardware wholesaler
Set up the way a fastener and hardware wholesaler runs: margin on bolts, nuts, screws, washers, anchors, rivets and small hardware sold by kg, box or piece; kitting and bin supply to factories. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What a fastener and hardware wholesaler deals with today, and what MatruOS sets up for it
Today
Thousands of sizes, so dead stock builds up while fast sizes run out. WhatsApp orders with sizes in mixed formats are misread and wrong items go out.
In MatruOS
MatruOS sets up 9 routines, 1 workflow, 3 registers and 9 licences for a fastener and hardware wholesaler, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- wire rod
- fastener maker
- wholesaler
- hardware shop or factory
- user
Your suppliers
- Ludhiana and Rajkot fastener makers
- High-tensile fastener mills
- Stainless fastener importers and makers
- Anchor and rivet makers
- Packing material suppliers
Credit and cash
Makers give 30-60 days; counter sales cash or UPI; hardware shops 15-30 days; factories 45-90 days on PO and invoice
Stock across thousands of SKUs is the big money lock; factory receivables 60-90 days; steel price moves make stock gain or lose
Your screens use your words
CustomerPartyItemSizeInvoiceBillproductItemJobPacking slip
How it works
How MatruOS is set up for a fastener and hardware wholesaler
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Fastener and hardware wholesaler", typed when you sign up.
- Recognised as a fastener and hardware wholesalerRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a fastener and hardware wholesaler
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Turns free-text orders into item, size, grade, finish and quantity lines, checks stock, flags missing MTCs and drafts the packing slip
Works it out and shows you
Lists sizes below reorder level and sizes unsold for 180 days, drafts maker orders and a clearance list with suggested rates
Asks you before sending
Matches bills to POs and GRNs, prepares party statements and drafts reminders for overdue accounts
Asks you before sending
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
10:00 amSort the morning's WhatsApp and PO orders
- 1List orders by party with size, grade and quantity
- 2Mark sizes not in stock for the owner
11:00 amPick, weigh and pack orders
- 1Weigh or count by the conversion on the bin card
- 2Check head marking on high tensile bolts matches the order
3:00 pmAfternoon tempo delivery
- 1Deliver with bill and challan; get signature
- 2Collect cheques or UPI due
7:00 pmEvening billing and stock update
- 1Bill all counter and delivered orders
- 2Cash and UPI tallied
Every week
TueReorder fast sizes from makers
- 1List sizes below reorder level
- 2Send orders to Ludhiana and Rajkot makers by grade
FriFactory and shop dues follow-up
- 1List bills past due with PO numbers
- 2Send statements; owner calls large overdue parties
Every month
15thDead stock and rate review
- 1List sizes not sold for 180 days
- 2Offer slow sizes to fabricators at a discount; revise rate list with steel price
Every year
MarYear-end stock count
- 1Weigh all bins by size and grade
- 2Write down damaged and rusted stock; renew factory vendor registrations
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Factory purchase order to payment
- 1PO checked for grade and finish
- 2Rates and credit approvedNeeds approval
- 3Picked and packed with lot labels
- 4Delivered with bill and MTC
- 5GRN received from factory
- 6Paid
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Size and grade stock (bin card)
Party orders and PO
Mill test certificate file
Grade, marking and lot control
Supply the grade asked and keep it traceable
Counter weighing
Correct weight and lawful scale
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Hex bolt MS grade 4.6 black | 7318 | 18% |
| Hex bolt high tensile 8.8 | 7318 | 18% |
| Hex bolt high tensile 10.9 | 7318 | 18% |
| Hex nut (MS and 8 grade) | 7318 | 18% |
| SS 304 bolts and nuts | 7318 | 18% |
| Plain and spring washers | 7318 | 18% |
| Self-drilling and roofing screws | 7318 | 18% |
| Wood and chipboard screws | 7318 | 18% |
| Anchor fasteners and foundation bolts | 7318 | 18% |
| Pop rivets | 7318 | 18% |
| Hot-dip galvanised bolts for solar structures | 7318 | 18% |
| Threaded rod (stud bar) | 7318 | 18% |
- GST registration
- Udyam (MSME) registration
- Shops and Establishments registration
- Trade licenceIf it applies
- Professional tax registrationIf it applies
- GeM seller registrationIf it applies
- Import Export Code (IEC)If it applies
- PF registration (EPFO)If it applies
- ESI registration (ESIC)If it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
Owner (seth)Buys from makers, sets rates, handles factory accounts and credit, approves big orders.
Counter salesmanAnswers sizes, takes WhatsApp orders, weighs and bills counter sales.
Picker and packerPicks from bins, weighs or counts, packs and labels orders, refills bins.
AccountantBills, PO matching, GST, party dues.
Delivery driverTempo deliveries, collects signed challans and cheques.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a fastener and hardware wholesaler?
Type one line about your business when you sign up, for example "Fastener and hardware wholesaler". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Metals and engineering
Other traders and distributors in metals and engineering
Run a fastener and hardware wholesaler on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes