Your customers
- Auto component and engineering factories
- Process plants (chemical, pharma, food)
- OEMs and machine builders
- PSU and large plant stores (via portals)
- Fabrication and maintenance contractors
Metals and engineering · Traders and distributors
MatruOS for an industrial supplies (MRO) dealer
Set up the way an industrial supplies (MRO) dealer runs: margin on tools, abrasives, safety, fasteners, consumables and spares supplied against POs and rate contracts; urgent sourcing; consignment and vending stores. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What an industrial supplies (MRO) dealer deals with today, and what MatruOS sets up for it
Today
Bills wait because GRNs are missing, so the 45-day clock never starts. Large buyers pay in 90 days despite the 45-day law.
In MatruOS
MatruOS sets up 9 routines, 2 workflows, 3 registers and 8 licences for an industrial supplies (MRO) dealer, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- Maker or importer
- distributor
- MRO dealer
- factory stores
Your suppliers
- Brand distributors (tools, abrasives, safety)
- Wholesale markets (Lohar Chawl, Chawri Bazar, Relief Road)
- Fastener and hose makers
- Importers of tools and consumables
Credit and cash
Factories 45-90 days after GRN and bill submission (MSE suppliers can insist on 45 days); TReDS discounting for large buyers; brand distributors 30 days; wholesalers 7-15 days or cash
Pays suppliers in 15-30 days but collects in 45-90; stock plus receivables equal 3-4 months of sales; rate contracts fix prices for a year while costs move
Your screens use your words
OrderPOInvoiceBillquoteQuotation
How it works
How MatruOS is set up for an industrial supplies (MRO) dealer
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Industrial supplies (MRO) dealer", typed when you sign up.
- Recognised as an industrial supplies (MRO) dealerRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for an industrial supplies (MRO) dealer
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Reads PO and enquiry lines, matches them to item codes and rate-contract prices, flags price mismatches, and drafts quotations
Asks you before sending
Matches invoices to GRNs, lists missing GRNs per customer, and drafts bill-submission covers
Asks you before sending
Lists bills past 45 days, drafts statements citing the MSMED Act, and lists invoices eligible for TReDS
Asks you before sending
Lists rate-contract items below reorder level and drafts purchase orders to distributors
Asks you before sending
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
9:30 amProcess today's POs and enquiries
- 1Enter new POs; check rate contract prices on each line
- 2Price open enquiries and send quotations
- 3Buy items not in stock from distributors
2:00 pmDeliveries and GRN collection
- 1Deliver with invoice, challan and PO copy
- 2Photo of signed challan or GRN for each delivery
5:30 pmPending PO lines check
- 1List PO lines past delivery days
- 2Tell customer the new date before they penalise
Every week
MonBill submission and GRN match
- 1Match invoices with GRNs; chase missing GRNs
- 2Submit bills on customer portals or by hand
ThuCollections and TReDS
- 1List bills past 45 days for MSE-covered buyers and past due for others
- 2Upload eligible invoices on TReDS; send statements
SatFast movers reorder
- 1Reorder rate-contract items below reorder level
Every month
10thGST and supplier payments
- 1File GSTR-1 and match GSTR-2B; check customers' TDS and GST TDS credits
Every year
AprMSME status letters and annual review
- 1Send Udyam certificate and MSE status letter to all customers for 43B(h)
- 2Review customer profitability and drop loss-making items
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
PO to payment
- 1PO checked against rate contract
- 2Items picked or bought
- 3Delivered and GRN signed
- 4Bill submitted
- 5Payment received or TReDS discounted
New factory vendor registration
- 1Form and documents submitted
- 2Vendor code issuedNeeds approval
- 3First PO received
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Customer PO and rate contract register
GRN and bill submission tracker
Item master and price list
PO line check before supply
Supply exactly what the PO says at the agreed price
Claiming payment within 45 days
Get paid on time as a micro or small supplier
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| HSS twist drill set | 8207 | 18% |
| Carbide turning insert | 8209 | 18% |
| Cutting wheel 4 inch (box of 25) | 6804 | 18% |
| Flap disc and coated abrasives | 6805 | 18% |
| Angle grinder 4 inch | 8467 | 18% |
| Spanner and socket set | 8204 | 18% |
| Safety shoes (above Rs 2,500) | 6403 | 18% |
| Cut-resistant gloves | 6116 | 5% |
| Safety helmet | 6506 | 18% |
| Full body safety harness | 6307 | 5% |
| Hex bolts and nuts (high tensile) | 7318 | 18% |
| Welding electrodes 3.15 mm | 8311 | 18% |
- GST registration
- Udyam (MSME) registration
- Shops and Establishments registration
- Trade licenceIf it applies
- Professional tax registrationIf it applies
- GeM seller registrationIf it applies
- PF registration (EPFO)If it applies
- ESI registration (ESIC)If it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
ProprietorVendor registrations, rate contract pricing, brand tie-ups, credit decisions.
Sales executiveVisits stores and purchase departments, collects enquiries and POs, follows up quotes.
Quotation and purchase executivePrices enquiries, buys from distributors, tracks costs.
Stores and deliveryPicking, packing, deliveries, GRN copies.
AccountsInvoices, bill submission, GST, collections, TReDS.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for an industrial supplies (MRO) dealer?
Type one line about your business when you sign up, for example "Industrial supplies (MRO) dealer". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Metals and engineering
Other traders and distributors in metals and engineering
Run an industrial supplies (MRO) dealer on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes