Your customers
- Sheet-metal fabricators
- Commercial kitchen and railing makers
- Utensil makers
- Pharma and dairy equipment makers
- Aluminium window and panel fabricators
- Contractors and maintenance departments
- Smaller traders in nearby towns
Metals and engineering · Traders and distributors
MatruOS for a stainless steel and aluminium trader
Set up the way a stainless steel and aluminium trader runs: margin per kg between mill or import cost and the day's selling rate by grade and thickness, plus cutting charges and the spread on bought-back offcut scrap. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What a stainless steel and aluminium trader deals with today, and what MatruOS sets up for it
Today
Typing and sending the day's rate list to 50-200 parties takes the owner's whole first hour, and stale rates get quoted. Bills are made from memory of the sauda and weighed kg differs from the challan; weight disputes eat margin.
In MatruOS
MatruOS sets up 9 routines, 2 workflows, 4 registers and 11 licences for a stainless steel and aluminium trader, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- Stainless or aluminium mill or importer
- service centre
- trader (cut to size)
- fabricator or equipment maker
- end user
Your suppliers
- Stainless mills and their service centres
- Importers of stainless coil and sheet
- Aluminium rolling mills and extruders
- Larger metal traders
- Transporters and tempo owners
Credit and cash
Buys from mills against advance or 7-30 days for large accounts, imports on LC or advance; sells to regular fabricators at 15-45 days and to walk-ins and new parties for cash; micro and small sellers can claim payment in 45 days under the MSMED Act and section 43B(h)
30-60 days of stock plus 20-45 days of receivables against 0-30 days of payables; working capital usually a CC limit against stock and debtors; scrap credit nets off part of the fabricator's bill each month
Your screens use your words
CustomerPartyOrderSaudaItemSheetInvoiceBillSupplierMillproductGrade and sizeBatchHeat number
How it works
How MatruOS is set up for a stainless steel and aluminium trader
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Stainless steel and aluminium trader", typed when you sign up.
- Recognised as a stainless steel and aluminium traderRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a stainless steel and aluminium trader
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Drafts today's rate list by grade and thickness from the owner's new rates, highlights the changes, and prepares a personalised WhatsApp message per party with only the grades they buy
Asks you before sending
Prepares the tax bill for each signed challan from the sauda rate and actual kg, adds cutting charges, nets scrap credit with GST TDS, and flags weight gaps over 2% and challans not yet billed
Asks you before sending
Lists overdue parties oldest first, drafts statements and polite reminders, and suggests which parties to put on cash
Asks you before sending
Works out weeks of cover for each grade and thickness, lists sizes to reorder and sizes lying more than 90 days, and drafts the mill or importer indent
Works it out and shows you
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
9:30 amSet and send the day's rate list
- 1Note overnight nickel and LME aluminium prices and the rupee rate
- 2Read any new mill or importer price circular
- 3Set rate per kg for each grade and thickness band and enter the rate board
- 4Send the rate list to regular parties on WhatsApp
10:30 amCut, weigh and load the day's saudas
- 1Pick sheets by grade and heat number for each sauda
- 2Spot-check grade on any lot without an MTC
- 3Cut to the party's list and weigh every bundle on the stamped scale
- 4Write theoretical and actual kg on the challan
6:30 pmBill the day's challans on actual weight
- 1Turn each signed challan into a tax bill at the sauda rate
- 2Add cutting charges and adjust scrap credit
- 3Generate e-way bills for consignments above ₹50,000
- 4Flag any challan where actual kg differs from theoretical by more than 2%
Every week
MonMonday party dues and credit holds
- 1List parties past their credit days, oldest first
- 2Send statements and reminders
- 3Mark parties to be put on cash until they pay
SatSaturday stock count and reorder
- 1Count sheets and pipes by grade, thickness and heat number
- 2Weigh part sheets and offcut stock
- 3List fast sizes running short and sizes lying more than 90 days
Every month
5thScrap buy-back settlement and GST TDS return
- 1Total offcut scrap bought back from each party last month
- 2Check 2% GST TDS was deducted for registered sellers and reverse charge paid for unregistered ones
- 3File the GST TDS return and issue TDS certificates by the 10th
- 4Sell the collected scrap to the melter by grade
15thMill credit notes and price-protection check
- 1Match mill and importer invoices against goods received by heat number
- 2Claim price-protection or quantity discount credit notes due
- 3Revalue stock at today's rate and note any loss on stock
Every year
MarYear-end stock valuation and balance confirmations
- 1Physical stock by heat number and valuation at cost or market
- 2Send balance confirmations to all parties and mills
- 3Check TDS and TCS under sections 194Q and 206C on large buyers and sellers
- 4Check which products need the BIS mark under the stainless and aluminium quality control orders
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Party order from rate to payment
- 1Rate given and sauda booked
- 2Credit limit checkedNeeds approval
- 3Cut and weighed
- 4Billed with e-way bill
- 5Delivered and challan signed
- 6Payment received
Grade or weight dispute and return
- 1Complaint logged with photos
- 2Sample tested against MTC
- 3Decision on replace or creditNeeds approval
- 4Credit note or replacement issued
- 5Claim raised on supplier if lot wrong
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Daily rate board
Sauda and challan book
Lot stock by grade and size
Scrap buy-back
Grade check before selling or accepting a lot
Never sell 202 as 304 and never pay 304 rates for a wrong lot
Cut to size and weigh
Give the party the exact sizes and bill the true weight
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Stainless sheet 304 cold-rolled 2B | 7219 | 18% |
| Stainless sheet 202 cold-rolled | 7219 | 18% |
| Stainless sheet 316L cold-rolled | 7219 | 18% |
| Stainless sheet 430 | 7219 | 18% |
| Stainless hot-rolled plate 304 (3-6 mm) | 7219 | 18% |
| Stainless pipe 304 welded (polished) | 7306 | 18% |
| Stainless round bar 304 | 7222 | 18% |
| Stainless angle and flat 304 | 7222 | 18% |
| Aluminium sheet 1050 or 1100 | 7606 | 18% |
| Aluminium chequered sheet | 7606 | 18% |
| Aluminium plate 6061 T6 | 7606 | 18% |
| Aluminium extruded section 6063 | 7604 | 18% |
- GST registration
- Udyam (MSME) registration
- Shops and Establishments registration
- Trade licence
- Weighing scale stamping
- PAN
- TAN (tax deduction account number)
- Professional tax registrationIf it applies
- Import Export Code (IEC)If it applies
- PF registration (EPFO)If it applies
- ESI registration (ESIC)If it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
OwnerSets the daily rate, books mill and import lots, gives credit limits, handles grade complaints.
MunimBills on weighed kg, e-way bills, party ledgers, GST TDS on scrap, follows up dues.
SalesmanTakes phone and WhatsApp orders, writes the sauda, gives the rate to walk-ins.
Godown in-chargePicks sheets by heat number, supervises cutting and weighing, counts stock.
Shear operatorCuts sheets to the cut list, keeps the PVC film on, bundles offcuts.
Driver and loaderLoads the tempo, delivers with challan, brings back signed copy and scrap.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a stainless steel and aluminium trader?
Type one line about your business when you sign up, for example "Stainless steel and aluminium trader". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Metals and engineering
Other traders and distributors in metals and engineering
Run a stainless steel and aluminium trader on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes