Your customers
- Factories (EHS and purchase departments)
- Construction and infrastructure contractors
- Oil and gas and power sites
- Warehouses and logistics firms
- Municipal and government bodies
- Small workshops
Metals and engineering · Traders and distributors
MatruOS for a safety products (PPE) dealer
Set up the way a safety products (PPE) dealer runs: margin on PPE and safety items; annual rate contracts; worker kits for new joinees; fire extinguisher sale, refill and maintenance contracts; signage and safety audits support. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What a safety products (PPE) dealer deals with today, and what MatruOS sets up for it
Today
Shoe sizes run out while other sizes sit for months. POs list sizes and standards in different formats and wrong items go out.
In MatruOS
MatruOS sets up 9 routines, 1 workflow, 3 registers and 8 licences for a safety products (PPE) dealer, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- PPE maker or importer
- distributor
- PPE dealer
- factory or contractor
- worker
Your suppliers
- Safety shoe makers and brand distributors
- Helmet and harness makers
- Glove makers and importers
- Respirator distributors
- Extinguisher makers and refill stations
- Signage printers
Credit and cash
Brand distributors give 30-45 days; factories pay 45-90 days after GRN; contractors 30-60 days; walk-in cash
Shoe stock across sizes 5-11 locks cash; rate-contract prices fixed for a year while costs move; large receivables from factories
Your screens use your words
CustomerClientOrderPOInvoiceBillproductSafety itemJobKit
How it works
How MatruOS is set up for a safety products (PPE) dealer
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Safety products (PPE) dealer", typed when you sign up.
- Recognised as a safety products (PPE) dealerRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a safety products (PPE) dealer
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Reads each PO or size list, maps items to contract rates and stock by size and lot, flags missing certificates and drafts the pick list and bill
Works it out and shows you
Works out weekly use by item and size and upcoming contract call-offs, and drafts purchase orders to brand distributors
Asks you before sending
Lists extinguishers due for service, refill or hydro test by client, drafts visit schedules and reminder messages
Asks you before sending
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
10:00 amSort enquiries and POs
- 1List POs and enquiries by client with sizes and standard
- 2Check stock and certificates for each item
2:00 pmPack and dispatch kits and orders
- 1Pack by worker or size list; label each kit
- 2Attach test certificate or ISI licence copy for the lot
6:30 pmEvening billing and stock update
- 1Bill all dispatches with PO number
- 2Update size stock
Every week
TueSize-wise reorder
- 1List sizes and items below reorder level
- 2Order from brand distributors
FriGRN and dues follow-up
- 1List bills without GRN and bills past due
- 2Send statements; escalate to purchase heads
Every month
1stExtinguishers due for service and refill
- 1List extinguishers due for quarterly or annual service, refill or hydro test
- 2Book visits with clients
20thRate contract renewals
- 1List contracts ending in the next 60 days
- 2Prepare renewal quotes with new costs
Every year
Feb, MarClient annual safety budgets
- 1Meet EHS heads before the new financial year budget
- 2Offer annual PPE plan per worker
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Rate contract to supply
- 1Enquiry with items and standards
- 2Samples and certificates submitted
- 3Rates approvedNeeds approval
- 4Client issues contract or PO
- 5Supplies against call-offs
- 6GRN and payment
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Client rate contracts and POs
Size and lot stock
Fire extinguisher service register
Certified supply
Every item matches the standard the client asked for
Extinguisher maintenance
Every extinguisher works when needed
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Safety shoes steel toe (ISI IS 15298) | 6403 | 5% |
| Safety gumboots (PVC) | 6401 | 5% |
| Industrial safety helmet (IS 2925) with ratchet | 6506 | 18% |
| Cut-resistant gloves (EN 388) | 6116 | 5% |
| Electrical rubber gloves (IS 4770) | 4015 | 18% |
| Safety goggles and spectacles | 9004 | 18% |
| Ear plugs (box of 100 pairs) | 3926 | 18% |
| Dust mask and respirator (FFP2 or N95 type) | 6307 | 5% |
| Full body harness (IS 3521) with lanyard | 6307 | 5% |
| Reflective safety jacket | 6211 | 5% |
| Fire extinguisher ABC 6 kg (IS 15683) | 8424 | 18% |
| Fire extinguisher refill and maintenance | 998719 | 18% |
- GST registration
- Udyam (MSME) registration
- Shops and Establishments registration
- Trade licenceIf it applies
- GeM seller registrationIf it applies
- Fire NOCIf it applies
- PF registration (EPFO)If it applies
- ESI registration (ESIC)If it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
OwnerWins rate contracts and tenders, sets prices, deals with brands, approves credit.
Sales executiveVisits factories and sites, takes enquiries and POs, brings size lists for kits.
Store keeperKeeps size-wise stock and certificates, packs kits, dispatches.
Extinguisher technicianInspects, refills and tags extinguishers, keeps service records.
AccountantBills, GRN follow-up, GST, dues.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a safety products (PPE) dealer?
Type one line about your business when you sign up, for example "Safety products (PPE) dealer". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Metals and engineering
Other traders and distributors in metals and engineering
Run a safety products (PPE) dealer on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes