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Mining and quarrying · Services

MatruOS for an OB removal and HEMM contractor

Set up the way an OB removal and HEMM contractor runs: RA bills per cubic metre of OB removed and per tonne of coal or ore extracted, loaded or transported, by lead distance; hourly hire of HEMM to main contractors. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.

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Mining and quarryingReady when you sign up

  • 10routines on a timetable
  • 2workflows with approvals
  • 2SOPs and checks
  • 3registers of your own
  • 3jobs for your AI team
  • 13licences tracked

7-day free trial, no card needed.

What this solves

What an OB removal and HEMM contractor deals with today, and what MatruOS sets up for it

01Today

Survey quantities come in below what the fleet actually moved and are hard to contest. Diesel is overdrawn or stolen and nobody sees litres per hour by machine.

02In MatruOS

MatruOS sets up 10 routines, 2 workflows, 3 registers and 13 licences for an OB removal and HEMM contractor, with an AI team that reads your own records and prepares the work.

03What changes

The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.

Where you sit

MatruOS starts from how your business earns

Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.

  1. PSU or captive mine
  2. main OB contractor or MDO
  3. sub-contractor or hire owner (this business at micro and small)
  4. operators and machines

Your customers

  • Coal India subsidiaries (NCL, SECL, BCCL, MCL, WCL)
  • SCCL, NTPC and state captive mines
  • MDOs and main contractors (as sub-contractor)
  • Iron ore and limestone mines

Your suppliers

  • HEMM makers and financiers (excavators, dumpers, dozers)
  • Diesel (PSU-supplied or own)
  • Tyre, spares and lubricant dealers
  • Labour (operators, helpers)
  • Survey and insurance firms

Credit and cash

PSU RA bills are paid fortnightly or monthly after survey and bill passing, often 30-60 days in practice. Main contractors pay sub-hirers monthly, sometimes later. EMIs on machines are due monthly regardless.

EMD and performance guarantee at award, then mobilisation of fleet. Diesel, wages and EMIs go out every month, but payment arrives after survey and bill passing. Price variation and diesel claims settle much later.

Your screens use your words

  • CustomerProject (mine)
  • OrderWork order
  • ItemQuantity (cum)
  • InvoiceRA bill
  • documentJoint survey sheet

How it works

How MatruOS is set up for an OB removal and HEMM contractor

Set-up takes a few minutes. After that, you change only what is different in your business.

  1. Describe the business in one lineFor example "OB removal and HEMM contractor", typed when you sign up.
  2. Recognised as an OB removal and HEMM contractorRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
  3. Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
  4. Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.

Your AI team

What the AI team does for an OB removal and HEMM contractor

Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.

Operations head

Works out litres per hour and per cubic metre for every machine, availability %, and trips per hour, and flags machines above norm or below target

Reads machine log (hours and trips)

Works it out and shows you

Accountant

Prepares the RA bill from survey quantities and lead bands, computes the price variation by the contract formula, compares survey with trip estimates, and drafts dispute notes

Reads survey quantities and RA bills and machine log (hours and trips)

Asks you before sending

Accountant

Reminds of wage, PF or CMPF and ESI dates, training and medical expiries, and lists RA bills pending past 30 days

Reads workforce wages and compliance and survey quantities and RA bills

Asks you before paying

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How you run

Your routines, already on a timetable

Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.

Every day4

  • 5:30 amDiesel issue against hour metersDiesel and stores in-charge · 2 steps
    1. 1Issue diesel per machine only against the last hour meter and log
    2. 2Flag machines above litres-per-hour norm
  • 6:00 amShift briefing and pre-start checksSite in-charge · 3 steps
    1. 1Safety talk; haul road, bench and dump condition from the mine's shift report
    2. 2Pre-start checks on every machine (brakes, horn, lights, fire extinguisher)
    3. 3Deploy excavators and dumpers to faces as per the day's plan
  • 2:00 pmShift-end machine logs signedSite in-charge · 2 steps
    1. 1Hours, trips and breakdowns per machine; mine supervisor signs
    2. 2Cubic metres moved estimated from trips and bucket factor
  • 6:00 pmDaily breakdown and availability reviewMechanical in-charge · 2 steps
    1. 1Availability % per machine; parts needed for tomorrow
    2. 2Schedule services by hour meter

Every week1

  • MonWeekly production against targetSite in-charge · 2 steps
    1. 1Cubic metres and tonnes this week against the work order's monthly target
    2. 2Plan extra shifts or machines if behind (penalty risk)

Every month3

  • 25thMonthly joint volumetric surveySurveyor · 2 steps
    1. 1Joint survey with the mine's surveyor; agree OB cum and coal tonnes
    2. 2Compare with our trip-based estimate; note differences above 5%
  • 28thRA bill and price variation claimAccounts and compliance executive · 3 steps
    1. 1Prepare the RA bill from the joint survey and work order rates by lead
    2. 2Compute diesel and wage price variation by the contract formula
    3. 3Attach wage, PF and ESI proof; submit
  • 7thMonthly wages at HPC rates and statutory depositsAccounts and compliance executive · 2 steps
    1. 1Pay all workers by bank at or above HPC or notified wages
    2. 2Deposit PF or CMPF and ESI by the 15th; upload proofs to the client portal

Every year1

  • Feb, MarYear-end claims, guarantees and licence renewalsProprietor · 2 steps
    1. 1Clear pending RA bills and price variation claims before the client's year end
    2. 2Renew CLRA licence, vehicle fitness and insurance; check BG validity

Workflows

Each stage goes to the person who handles it

Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.

Survey to RA bill payment

  1. 1Joint survey done and signedSurveyor
  2. 2RA bill and PV claim preparedAccounts and compliance executive
  3. 3Bill approved for submissionProprietorNeeds approval
  4. 4Bill passed by the projectAccounts and compliance executive
  5. 5Payment receivedAccounts and compliance executive

Fleet mobilisation for a new work order

  1. 1Work order and BG submittedProprietorNeeds approval
  2. 2Machines inspected and clearedMechanical in-charge
  3. 3Operators trained and medically fitAccounts and compliance executive
  4. 4Work started at the patchSite in-charge

Registers and SOPs

Your registers and standards

Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.

  • Machine log (hours and trips)

    Date · Shift · Machine number · Operator · Hour meter start · Hour meter end · Trips · Breakdown hours

  • Survey quantities and RA bills

    RA bill number · Period · Work order · Joint survey OB cum · Coal or ore tonnes · Lead km · Bill amount · Price variation claimed

  • Workforce wages and compliance

    Name · Role · HPC wage category · UAN or CMPF number · ESIC number · Vocational training date · Medical exam date · Wage paid on

  • HEMM and haul road safety

    Run dumpers and excavators without collisions, roll-overs or dump failures

    5 steps with checks

  • Joint survey and RA bill accuracy

    Get paid for every cubic metre moved, and only for that

    4 steps with checks

Items and licences

Your first bill is right, and no licence lapses

Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.

ItemHSNGST
Soft OB removal 0-1 km lead · cubic metre99862218%
Hard OB removal with drilling 0-1 km lead · cubic metre99862218%
OB removal 5-6 km lead · cubic metre99862218%
Coal extraction and transportation with drilling · tonne99862218%
Coal transportation surface to surface 0-1 km · tonne99651118%
Excavator hire to main contractor (with operator) · hour99862218%
Dumper hire to main contractor (with operator) · hour99862218%
  • GST registrationGST department (GSTN)
  • Udyam (MSME) registrationMinistry of MSME (Udyam portal)
  • PANIncome Tax Department
  • TAN (tax deduction account number)Income Tax Department
  • PF registration (EPFO)EPFO (Employees' Provident Fund Organisation)
  • ESI registration (ESIC)ESIC (Employees' State Insurance Corporation)
  • Contract labour licenceLabour department (Contract Labour Act, or Labour Codes)
  • Government contractor registrationPWD, CPWD or the state works department
  • Insurance policyInsurance company
  • Vehicle permitRTO (Regional Transport Office)
  • Vehicle fitness certificateRTO / automated testing station
  • GeM seller registrationGovernment e-Marketplace (GeM)If it applies
  • Professional tax registrationState professional tax officeIf it applies

Your people

The people who run it, each with their own login

Each person sees the screens and reminders for the work they do.

ProprietorBids or negotiates contracts, finances fleet, deals with project officers and main contractors.
Site in-chargeRuns shifts and fleet deployment, meets production targets, liaises with mine management.
SurveyorDoes joint volumetric surveys, reconciles quantities, prepares measurement sheets.
Mechanical in-chargeMaintenance, breakdowns, tyres and spares, workshop.
Diesel and stores in-chargeIssues diesel against hours, keeps stores, prevents theft.
Accounts and compliance executiveRA bills, price variation claims, wages, PF, ESI, CLRA, GST.
OperatorsRun excavators, dumpers and dozers, fill log sheets.
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Not covered yet

  • Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
  • Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.

Questions people ask

How long does it take to set up MatruOS for an OB removal and HEMM contractor?

Type one line about your business when you sign up, for example "OB removal and HEMM contractor". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.

Do I have to type all of this in?

No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.

Can I change the routines and workflows?

Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.

What does the AI team do without asking me?

It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.

Mining and quarrying

Other services in mining and quarrying

All 16 business types in mining and quarrying

Run an OB removal and HEMM contractor on one system Set up for your trade when you sign up.

Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.

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Chat with the MatruOS team on WhatsApp, +91 97234 99901