Your customers
- ONGC onshore assets (Mehsana, Ankleshwar, Ahmedabad, Rajahmundry, Assam, Tripura)
- Oil India (Duliajan, Rajasthan)
- Private and JV operators (Barmer, Cambay)
- Larger drilling and services companies (as sub-contractor)
Mining and quarrying · Services
MatruOS for an oilfield service contractor
Set up the way an oilfield service contractor runs: monthly invoices for fixed day rates, operating hours, running km, mobilisation and man-days under multi-year service contracts with ONGC, Oil India and private E&P operators. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What an oilfield service contractor deals with today, and what MatruOS sets up for it
Today
Unsigned or lost log sheets mean days that can never be billed. Bills stuck in verification for 60-90 days while wages and EMIs run.
In MatruOS
MatruOS sets up 11 routines, 2 workflows, 3 registers and 13 licences for an oilfield service contractor, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- oil and gas operator
- service contractor (this business)
- its crew, equipment financiers and sub-hire partners
Your suppliers
- Crane, trailer and rig makers and financiers
- Diesel pumps
- Spares and tyre dealers
- PPE and safety suppliers
- Insurers
- Manpower sourced locally
Credit and cash
The operator pays after the monthly invoice is verified against signed log sheets, typically 30-45 days and often longer at year end (estimate). The contractor pays crew monthly, diesel weekly, and EMIs and insurance on fixed dates.
EMD and a performance bank guarantee are locked at award. Mobilisation is self-funded. Wages, diesel and EMIs run monthly, but cash arrives 45-75 days after the work month (estimate).
Your screens use your words
CustomerAsset (operator)OrderWork order or call-outItemEquipment or crewInvoiceMonthly billdocumentLog sheet (job ticket)
How it works
How MatruOS is set up for an oilfield service contractor
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Oilfield service contractor", typed when you sign up.
- Recognised as an oilfield service contractorRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for an oilfield service contractor
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Checks each day's log sheet is in and signed, prices day, hour, km and overtime per the contract rates, and drafts the monthly invoice with an annexure
Asks you before sending
Tracks every invoice's verification stage and days pending, lists deductions against log sheets, and drafts follow-up letters
Asks you before sending
Reminds of wage, PF and ESI due dates, operator licence and training expiries, equipment certificates and bank guarantee expiries
Asks you before paying
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
6:30 amPre-shift toolbox talk and equipment check
- 1Toolbox talk on the day's job and hazards; attendance signed
- 2Crane and rig pre-use checklist (brakes, wire rope, load indicator)
- 3Permit-to-work in hand for the well site
6:00 pmLog sheet signature at shift end
- 1Write operating, standby and breakdown hours and km honestly
- 2Get the company shift engineer's signature on the same day
7:00 pmDaily breakdown and off-hire report
- 1List any equipment down and the expected repair time
- 2Arrange standby equipment if the contract demands it
Every week
FriWeekly HSE inspection and near-miss review
- 1Inspect equipment certificates, fire extinguishers and first-aid kits
- 2Review near-misses and close actions
TuePayment and verification follow-up
- 1Track each invoice's verification stage and payment date
- 2Follow up delayed bills with the asset's finance section; record deductions
MonTender watch and bid calendar
- 1Check etenders, ONGC, OIL and GeM portals for matching tenders
- 2Decide bids; arrange EMD and documents
Every month
2ndMonthly invoice with signed log sheets
- 1Compile signed log sheets per contract; compute day, hour, km and overtime charges
- 2Invoice with the operator's GSTIN; submit for verification
7thMonthly wages, PF and ESI
- 1Pay wages at or above the notified minimum by bank before the 7th
- 2File PF ECR and ESI contribution by the 15th; keep challans for the asset's check
20thEquipment certificates and guarantee expiry check
- 1List load test, fitness, permit and insurance expiries in the next 60 days
- 2List bank guarantees expiring before contract end
Every year
Feb, MarYear-end pending bills and price variation claims
- 1Push all pending invoices and claims before the operator's March close
- 2Renew the CLRA licence and annual contractor registrations
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Tender to mobilisation
- 1Tender bid submitted with EMDNeeds approval
- 2LOA received and BG submitted
- 3Crew and equipment documents approved
- 4Mobilised and joint inspection signed
Monthly bill to payment
- 1Log sheets compiled and checked
- 2Invoice approvedNeeds approval
- 3Submitted to the asset
- 4Verified by the operator
- 5Payment received
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Daily log sheet (job ticket)
Contracts, guarantees and billing
Crew compliance
Well-site HSE for cranes and rigs
Work safely on live well sites to the operator's and DGMS rules
Invoice build and verification readiness
Get bills passed first time with no deductions
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Workover rig charter hire (100 MT) | 998621 | 18% |
| Crane hire 40-50 MT (fixed day rate) | 998621 | 18% |
| Crane operating charge | 998621 | 18% |
| Trailer hire for rig move | 998621 | 18% |
| Running charge | 998621 | 18% |
| Mobilisation or demobilisation charge | 998621 | 18% |
| Roustabout or helper supply | 998621 | 18% |
| Hot oil or steam unit service | 998621 | 18% |
- GST registration
- Udyam (MSME) registration
- PAN
- TAN (tax deduction account number)
- PF registration (EPFO)
- ESI registration (ESIC)
- Contract labour licence
- Government contractor registration
- GeM seller registration
- Vehicle permit
- Vehicle fitness certificate
- Insurance policy
- Professional tax registrationIf it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
ProprietorBids tenders, signs contracts and guarantees, deals with asset managers.
Site supervisorDeploys crews and equipment, gets log sheets signed, handles breakdowns.
HSE officerRuns toolbox talks, permit-to-work, training records, incident reports.
Billing and accounts executivePrepares monthly invoices with log sheets, follows verification and payment, files GST.
Compliance clerkWages, PF and ESI, CLRA returns, licences of operators.
Operators and crewRun cranes, trailers and rigs, fill log sheets, maintain equipment.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for an oilfield service contractor?
Type one line about your business when you sign up, for example "Oilfield service contractor". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Mining and quarrying
Other services in mining and quarrying
Run an oilfield service contractor on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes