Skip to content
Start free

Printing, packaging and media · Makers and factories

MatruOS for an envelope and file maker

Set up the way an envelope and file maker runs: envelopes per 1,000 by size and paper; file covers and folders per 100; printed sets for offices, banks, schools and courts; job work for printers. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.

Start freeBook a walkthrough

Printing, packaging and mediaReady when you sign up

  • 8routines on a timetable
  • 1workflows with approvals
  • 2SOPs and checks
  • 3registers of your own
  • 3jobs for your AI team
  • 8licences tracked

7-day free trial, no card needed.

What this solves

What an envelope and file maker deals with today, and what MatruOS sets up for it

01Today

Quotes go out at old paper rates and lose money. Paper runs short before the March and June rush.

02In MatruOS

MatruOS sets up 8 routines, 1 workflow, 3 registers and 8 licences for an envelope and file maker, with an AI team that reads your own records and prepares the work.

03What changes

The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.

Where you sit

MatruOS starts from how your business earns

Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.

  1. Paper mill
  2. paper merchant
  3. envelope and file maker
  4. stationery wholesaler or office buyer

Your customers

  • Stationery wholesalers and shops
  • Government offices and courts (tenders and GeM)
  • Banks and insurers
  • Schools and colleges
  • Couriers and e-commerce sellers
  • Printers (job work)

Your suppliers

  • Paper merchant (maplitho, kraft, board)
  • Adhesive dealer
  • Die maker
  • Printer (for printed jobs)
  • Packing material dealer

Credit and cash

Paper merchants 30-60 days; wholesalers pay in 30-60 days; government and banks 30-90 days after bill; walk-in cash

Paper is the main cost (60-70%) and is bought ahead of the March and June peaks. Tender payments come late and wholesalers stretch credit, so the unit lives on paper merchant credit.

Your screens use your words

  • CustomerParty
  • ItemEnvelope
  • InvoiceBill
  • productSize
  • SupplierPaper merchant

How it works

How MatruOS is set up for an envelope and file maker

Set-up takes a few minutes. After that, you change only what is different in your business.

  1. Describe the business in one lineFor example "Envelope and file maker", typed when you sign up.
  2. Recognised as an envelope and file makerRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
  3. Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
  4. Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.

Your AI team

What the AI team does for an envelope and file maker

Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.

Sales executive

Prices new enquiries per 1,000 from paper cost and yield, lists late orders and drafts reminders for dues

Reads order book, paper and board stock and paper merchant rates

Asks you before sending

Store keeper

Works out paper and board needed for open and seasonal orders and drafts the order to the paper merchant

Reads order book and paper and board stock

Asks you before sending

Operations head

Calculates pieces per kg and cost per 1,000 by item, flags trim waste and rejects above norms

Reads production log and paper and board stock

Works it out and shows you

1 / 3

How you run

Your routines, already on a timetable

Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.

Every day3

  • 9:00 amDaily cutting plan by orderCutter · 2 steps
    1. 1Blank size and blanks per sheet for each order
    2. 2Cut and count; weigh paper issued
  • 10:00 amMachine run and gummingMachine operator · 3 steps
    1. 1First 20 pieces checked for fold and gum line
    2. 2Count per bundle of 100 or 500
    3. 3Rejects logged
  • 5:30 pmDrying, packing and dispatchFolding and packing worker · 2 steps
    1. 1Gummed flaps dry before stacking
    2. 2Pack in boxes of 100, 500 or 1,000 with size label

Every week2

  • Mon 11:00 amWeekly paper buyingOwner · 2 steps
    1. 1Paper needed for open orders vs stock
    2. 2Order from paper merchant at today's rate
  • Sat 4:00 pmWeekly orders, quotes and duesOwner · 3 steps
    1. 1Open orders vs delivery dates
    2. 2Quote new enquiries at current paper rate
    3. 3Dues by party; reminders

Every month1

  • 3rdMonthly paper yield and cost checkOwner · 3 steps
    1. 1Pieces per kg by item vs standard
    2. 2Paper cost per 1,000 vs price charged
    3. 3GSTR-1 by the 11th

Every year1

  • AprAnnual tender and rate contract renewalsOwner · 2 steps
    1. 1Renew rate contracts with banks, courts and offices
    2. 2Update GeM catalogue prices

Workflows

Each stage goes to the person who handles it

Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.

Order to payment

  1. 1Enquiry quotedOwner
  2. 2Order and sample approvedOwnerNeeds approval
  3. 3Cut and madeMachine operator
  4. 4Packed and deliveredFolding and packing worker
  5. 5PaidOwner

Registers and SOPs

Your registers and standards

Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.

  • Order book

    Order number · Party · Item · Size · Paper and gsm · Quantity · Printing · Delivery date

  • Production log

    Date · Order number · Paper used kg · Pieces made · Rejects · Machine or worker

  • Paper and board stock

    Grade and gsm · Size · Opening kg · In kg · Used kg

  • Blank cutting and paper yield

    Get the most envelopes from each kg

    2 steps with checks

  • Envelope and file quality

    Meet size, gum and paper specs of buyers and tenders

    4 steps with checks

Items and licences

Your first bill is right, and no licence lapses

Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.

ItemHSNGST
White envelope 9x4 inch (80 gsm) · 1000 pieces481718%
Brown kraft envelope 10x12 inch · 1000 pieces481718%
Cloth-lined envelope 12x16 inch · 100 pieces481718%
Window envelope (bank and bill) · 1000 pieces481718%
Printed envelope with office name · 1000 pieces481718%
Office file cover (board) · 100 pieces482018%
Lace or tag file · 100 pieces482018%
Box file (board with clip) · piece482018%
Printed file folder (school or court) · 100 pieces482018%
Envelope making job work (customer's paper) · 1000 pieces99881718%
  • Udyam (MSME) registrationMinistry of MSME (Udyam portal)
  • GST registrationGST department (GSTN)
  • Shops and Establishments registrationState labour department (Shops and Establishments Act)
  • Factory licenceState factories departmentIf it applies
  • GeM seller registrationGovernment e-Marketplace (GeM)If it applies
  • PF registration (EPFO)EPFO (Employees' Provident Fund Organisation)If it applies
  • ESI registration (ESIC)ESIC (Employees' State Insurance Corporation)If it applies
  • Trade licenceMunicipal corporation or panchayatIf it applies

Your people

The people who run it, each with their own login

Each person sees the screens and reminders for the work they do.

OwnerQuotes, buys paper, handles tenders and GeM, collects dues.
Machine operatorRuns envelope machine and die-press, changes dies, counts.
CutterCuts paper on guillotine to blank size, keeps cutting sheet.
Folding and packing workerCreases, folds, gums, dries, counts and packs.

Not covered yet

  • Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
  • Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.

Questions people ask

How long does it take to set up MatruOS for an envelope and file maker?

Type one line about your business when you sign up, for example "Envelope and file maker". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.

Do I have to type all of this in?

No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.

Can I change the routines and workflows?

Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.

What does the AI team do without asking me?

It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.

Printing, packaging and media

Other makers and factories in printing, packaging and media

All 30 business types in printing, packaging and media

Run an envelope and file maker on one system Set up for your trade when you sign up.

Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.

Start freeBook a walkthrough
See plans and what each includes
Chat with the MatruOS team on WhatsApp, +91 97234 99901