Your customers
- Corrugated box makers
- Paper merchants and reel cutters
- Tube and cone makers
- Mono carton makers (duplex)
- Exporters (Nepal and Bangladesh)
Printing, packaging and media · Makers and factories
MatruOS for a kraft paper mill
Set up the way a kraft paper mill runs: kraft liner, fluting medium and grey or duplex board sold per kg by BF and GSM in reels cut to the box maker's deckle; small income from selling plastic reject to recyclers or cement kilns. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What a kraft paper mill deals with today, and what MatruOS sets up for it
Today
Waste paper moisture and rubbish disputes with dealers eat fibre money. Fuel per tonne creeps up and is seen only at month end.
In MatruOS
MatruOS sets up 10 routines, 2 workflows, 4 registers and 10 licences for a kraft paper mill, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- kabadi
- waste paper dealer and baler
- kraft mill
- box maker
- brand owner
Your suppliers
- Waste paper dealers and balers
- OCC importers
- Mill agents
- Coal, rice husk and biomass suppliers
- Chemical suppliers (AKD sizing, starch, defoamer)
- Wire and felt suppliers
Credit and cash
Box makers pay in advance or 7-15 days, often through agents on 1-2% commission; domestic waste paper is paid in 7-15 days, imported OCC against letter of credit or advance; coal on advance
Waste paper stock for 15-30 days and fuel for 7-15 days are paid before sale; receivables are short, so the mill runs on a cash credit limit against stock; prices are reset weekly or faster
Your screens use your words
CustomerBox makerOrderReel orderItemReelInvoiceBillSupplierWaste paper dealerproductGrade
How it works
How MatruOS is set up for a kraft paper mill
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Kraft paper mill", typed when you sign up.
- Recognised as a kraft paper millRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a kraft paper mill
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Ranks waste paper suppliers by average moisture, rubbish and deduction per truck, and drafts the deduction note for each truck for the yard in-charge to confirm
Asks you before sending
Works out fuel, water and fibre yield per tonne every day and flags a shift that is 5% worse than the 7-day average
Works it out and shows you
Drafts the weekly rate circular by BF and GSM with stock available and sends it to agents and buyers once the owner approves
Asks you before sending
Matches each dispatch to an advance or credit limit, lists box makers with money short, and prepares reminders
Asks you before sending
Keeps the consent, boiler certificate and hazardous waste authorisation dates and reminds 60, 30 and 7 days before expiry with the papers needed
Works it out and shows you
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
6:00 amTest every jumbo reel before slitting
- 1Cut a full-width sample from each jumbo reel
- 2GSM against the order, within ±4%
- 3Bursting factor against the grade
- 4Moisture of finished paper
- 5Write the test slip that travels with the reel
7:00 amDaily production, yield and fuel per tonne
- 1Total tonnes made per grade in the last 24 hours and machine breaks
- 2Waste paper used against paper made (fibre yield)
- 3Fuel and power per tonne of paper
8:00 amWeigh and grade waste paper trucks
- 1Weigh each truck in and out on the weighbridge and note gross and tare
- 2Open at least 3 bales per truck and look for plastic, wax and wet cores
- 3Moisture reading on the bale probe
- 4Book the moisture and rubbish deduction in kg and get the driver to sign
2:00 pmBoiler and ETP log each shift
- 1Steam pressure and fuel fed this shift
- 2ETP outlet pH
- 3Fresh water meter reading
5:30 pmMatch advances against dispatches and dues
- 1List advances received today by box maker
- 2Match each dispatch to an advance or credit limit
- 3Flag any truck loading without money or limit approval
Every week
MonSet and send the reel rate to box makers and agents
- 1Look at waste paper cost this week, reel stock and order book
- 2Fix the rate per kg by BF band and GSM
- 3Send the rate circular on WhatsApp to agents and direct buyers after approval
WedWeekly wire, felt and doctor blade check
- 1Note hours on wire and felts and condition
- 2Plan replacement in the next shutdown if worn
Every month
5thMonthly consent and water review
- 1Total fresh water per tonne of paper this month
- 2Sludge and plastic reject sent out with receipts
- 3Check consent, boiler certificate and hazardous waste authorisation dates
Every year
MayAnnual shutdown and boiler inspection
- 1Boiler inspection by the state boiler inspector before the certificate expires
- 2Change wire and felts, overhaul pulper and dryers
- 3Renew consent to operate if due
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Reel order to payment
- 1Order booked at the current rateNeeds approval
- 2Advance or limit confirmed
- 3Made and slit to deckle
- 4Test slip issued
- 5Loaded with bill and e-way bill
- 6Balance received
Waste paper truck to payment
- 1Weighed in and graded
- 2Deduction agreed
- 3Purchase approvedNeeds approval
- 4Paid after GST invoice check
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Waste paper intake
Reel test slip
Reel order and dispatch
Boiler and ETP log
Waste paper grading and deductions
Pay only for usable dry fibre
Reel quality release
Release only reels that meet the ordered grade
Effluent and boiler emission control
Keep the consent and avoid closure orders
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Kraft liner 18 BF, 120-150 GSM | 4805 | 18% |
| Kraft liner 22-25 BF, 150-200 GSM | 4805 | 18% |
| Fluting medium 16 BF, 100-120 GSM | 4805 | 18% |
| High BF kraft liner (28-35 BF) | 4804 | 18% |
| Grey board (mill board) | 4805 | 18% |
| Duplex board grey back | 4810 | 18% |
| Plastic reject from pulper | 3915 | 18% |
- GST registration
- Udyam (MSME) registration
- Factory licence
- Pollution consent (CTO)
- Boiler registration and certificate
- Fire NOC
- PF registration (EPFO)
- ESI registration (ESIC)
- Hazardous waste authorisationIf it applies
- Weighing scale stampingIf it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
OwnerSets the reel rate, buys waste paper and fuel, deals with agents and big box makers, handles the bank.
Mill managerRuns the machine plan by grade and deckle, controls breaks and yield, signs the daily production report.
Shift in-chargeRuns pulper and machine through the shift, records breaks and reels.
Lab chemistTests GSM, BF, moisture and Cobb on every jumbo reel, issues test slips.
Yard in-chargeWeighs and grades incoming bales, books moisture and rubbish deductions.
Boiler and ETP operatorKeeps steam pressure, logs fuel, runs the effluent plant and logs readings.
AccountantBooks purchases and sales, tracks advances and agent commission, files GST.
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Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a kraft paper mill?
Type one line about your business when you sign up, for example "Kraft paper mill". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Printing, packaging and media
Other makers and factories in printing, packaging and media
Run a kraft paper mill on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes