Your customers
- Export houses
- Foreign importers and craft stores
- Gift and stationery shops
- Corporate gifting buyers
- Artists and architects
- Hotels and wedding planners
Printing, packaging and media · Makers and factories
MatruOS for a handmade paper unit
Set up the way a handmade paper unit runs: handmade paper sheets by GSM and finish, and converted products (journals, gift bags, boxes, envelopes, wedding stationery) sold to exporters, foreign buyers, gift shops and corporates. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What a handmade paper unit deals with today, and what MatruOS sets up for it
Today
Enquiries from abroad wait days for a reply with photos and prices. Sheets lost between vat and drying are never counted.
In MatruOS
MatruOS sets up 9 routines, 1 workflow, 3 registers and 8 licences for a handmade paper unit, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- rag and hosiery waste
- handmade paper unit
- converter or exporter
- gift buyer
Your suppliers
- Hosiery and garment cutting dealers
- Cotton rag dealers
- Dye and pigment dealers
- Flower and fibre collectors
- Packing material suppliers
Credit and cash
Exports against advance or letter of credit, sometimes 30-60 days with known buyers; domestic traders 30-60 days; rags bought for cash
Export orders take 60-90 days from sample to shipment; wages weekly; duty drawback and RoDTEP come after shipment
Your screens use your words
CustomerBuyerItemSheetSupplierRag dealerproductDesign
How it works
How MatruOS is set up for a handmade paper unit
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Handmade paper unit", typed when you sign up.
- Recognised as a handmade paper unitRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a handmade paper unit
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Drafts replies to buyer enquiries with matching designs, photos, prices and MOQ, and follows up open samples and dues
Asks you before sending
Works out sheets passed per kg of rags and per vatman and flags batches with high rejects
Works it out and shows you
Prepares the weekly piece-rate and daily wage sheet for owner approval
Asks you before paying
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
8:00 amRag sorting and beater batch
- 1Sort rags by colour and remove synthetic, buttons and zips
- 2Beat for the set time to the grade
- 3Note batch, rags used and colour
11:00 amReply to buyer enquiries with catalogue
- 1Answer email and WhatsApp enquiries with designs, prices and MOQ
- 2Log sample requests
5:30 pmSheets lifted and passed per vatman
- 1Count sheets lifted per vatman and passed after drying
- 2Sheet GSM sample
Every week
SatWeekly wage sheet
- 1Piece counts for vatmen and converters, days for others
- 2Pay and record in wage register
Every month
1stMonthly order book and ship dates
- 1Check every open order against ship date and production
- 2Chase advances and balance payments
Every year
AprAnnual export registration and incentive claims
- 1Renew RCMC with the export council if due; update IEC details
- 2Check RoDTEP and drawback claims are all received
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Sample to shipment
- 1Sample sent
- 2Sample approved and price agreedNeeds approval
- 3Advance received
- 4Paper made and converted
- 5QC and packed
- 6Shipped with documents
- 7Balance received
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Vat and sheet production
Design and sample library
Buyer order
Sheet quality
Even sheets that convert and sell
Export packing and documents
Goods arrive dry and clear customs
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Handmade cotton rag paper sheet (22x30 inch, 150-300 GSM) | 4802 | 5% |
| Decorative handmade paper (petal or marble) | 4802 | 5% |
| Handmade paper by weight (plain) | 4802 | 5% |
| Handmade paper journal or diary | 4820 | 18% |
| Handmade paper gift bag | 4819 | 18% |
| Handmade paper gift box | 4819 | 18% |
| Handmade envelopes and card sets | 4817 | 18% |
| Handmade paper files and folders | 4820 | 18% |
| Wedding invitation (handmade paper) | 4909 | 18% |
- GST registration
- Udyam (MSME) registration
- Import Export Code (IEC)
- Pollution consent (CTO)If it applies
- Export council membership (RCMC)If it applies
- TrademarkIf it applies
- PF registration (EPFO)If it applies
- ESI registration (ESIC)If it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
OwnerDesigns and samples, buyers and fairs, export papers, pricing.
Beater operatorSorts and chops rags, beats pulp, mixes colour.
VatmanLifts sheets, keeps GSM even.
Coucher and presserCouches on felt, runs hydraulic press.
Drying and calendering workerDries sheets, sizes, calenders, sorts grades.
Converting supervisorCutting, binding, bag and box making, packing.
AccountantWages, invoices, export incentives, GST.
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Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a handmade paper unit?
Type one line about your business when you sign up, for example "Handmade paper unit". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Printing, packaging and media
Other makers and factories in printing, packaging and media
Run a handmade paper unit on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes