Your customers
- Shops and traders (gift calendars)
- Jewellers and banks
- Corporates and institutions
- Stationery distributors
- Schools
- Temples and trusts
Printing, packaging and media · Makers and factories
MatruOS for a notebook and register maker
Set up the way a notebook and register maker runs: wall and table calendars and diaries sold through agents to shops and corporates with name imprint; notebooks, long books and registers sold to distributors and schools in the school season. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What a notebook and register maker deals with today, and what MatruOS sets up for it
Today
Hundreds of imprint orders a day and one wrong phone number means a reprint. Bookings from dozens of agents have to be collated by design by hand.
In MatruOS
MatruOS sets up 9 routines, 1 workflow, 3 registers and 7 licences for a notebook and register maker, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- paper merchant
- calendar and notebook converter
- agent
- shop or corporate
- their customers
Your suppliers
- Paper merchants and mills (maplitho, art paper, newsprint)
- Board suppliers
- Binding wire and spiral suppliers
- Lamination film dealers
- CTP plate bureaus
Credit and cash
Calendar buyers give 25-50% advance with the order and balance on delivery or within 30-90 days; agents earn commission; paper bought on 30-60 days or advance in tight seasons; notebook distributors pay 60-90 days
Paper stocked from June, cash comes Dec-Feb for calendars and Jun-Aug for notebooks; overdraft carries the gap
Your screens use your words
CustomerPartyOrderBookingItemCalendarInvoiceBillSupplierPaper merchantproductDesign number
How it works
How MatruOS is set up for a notebook and register maker
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Notebook and register maker", typed when you sign up.
- Recognised as a notebook and register makerRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a notebook and register maker
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Builds imprint proofs from booking text on the right design, sends them for approval, and chases pending ones
Asks you before sending
Collates approved bookings by design and colour into run lists and shows base stock against bookings
Works it out and shows you
Prepares weekly agent statements with commission and balance, and drafts reminders
Asks you before sending
Works out paper by type and GSM needed for booked and forecast quantities, including the notebook season, and flags over-buying
Works it out and shows you
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
8:00 amImprint run plan by design
- 1Group approved imprints by design and colour
- 2Check base stock of each design
10:00 amEnter agent bookings and send imprint proofs
- 1Enter each booking with design, quantity and imprint text
- 2Make imprint proof and send to agent or party
- 3Print only after written approval
5:00 pmPack by party and book lorries
- 1Pack each party's order with count label
- 2Book transport and send LR to agent and party
Every week
SatWeekly agent booking and collection statement
- 1Bookings, dispatches and collections per agent
- 2Commission earned and balance due
Every month
10thMonthly paper plan against bookings
- 1Paper needed for booked and forecast quantities by design
- 2Order paper; avoid stock beyond bookings plus 10%
Every year
JanJanuary unsold stock clearance and collections
- 1Count unsold calendars and offer to agents at clearance price
- 2Chase balances from all agents and parties
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Booking to payment
- 1Booked by agent with advance
- 2Imprint proof approved
- 3Printed and bound
- 4Packed and dispatched by lorry
- 5Balance collected
- 6Agent account settledNeeds approval
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Calendar booking
Design catalogue
Agent ledger
Imprint accuracy
Every party's name and number printed right
Binding and count
No missing months or pages
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Wall calendar 12 sheet (art paper, with imprint) | 4910 | 18% |
| Monthly wall calendar (Tamil and English panchang) | 4910 | 18% |
| Daily sheet calendar (tear-off pad) | 4910 | 18% |
| Table calendar (wiro bound) | 4910 | 18% |
| Executive diary (rexine cover) | 4820 | 18% |
| Pocket diary | 4820 | 18% |
| School notebook 172 pages (ruled) | 4820 | 0% |
| Long notebook 240 pages | 4820 | 0% |
| Exercise book (small 80 pages) | 4820 | 0% |
| Account register and long book | 4820 | 18% |
- GST registration
- Udyam (MSME) registration
- Factory licence
- Fire NOC
- PF registration (EPFO)
- ESI registration (ESIC)
- Trade licence
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
OwnerDesign catalogue, agent network, paper buying, bank.
AgentBooks orders with imprint text, collects advance and balance.
Order clerkEnters bookings, prepares imprint proofs, tracks approvals.
Press supervisorBase print runs and imprint runs, plate planning.
Binding supervisorCutting, wiro and spiral, stitching, packing.
Dispatch clerkPacks by party, books lorry, sends LR.
AccountantBills, agent accounts, collections, GST.
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Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a notebook and register maker?
Type one line about your business when you sign up, for example "Notebook and register maker". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Printing, packaging and media
Other makers and factories in printing, packaging and media
Run a notebook and register maker on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes