Your customers
- Offset printing presses
- Book and newspaper publishers
- Notebook and register makers
- Mono carton and corrugated box makers
- Label and envelope makers
- Government presses (tenders)
Printing, packaging and media · Traders and distributors
MatruOS for a paper merchant
Set up the way a paper merchant runs: margin per kg on godown sales (3-6%); indent commission or margin on direct mill dispatch (1-3%); sheeting and cutting charges; transport recovered. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What a paper merchant deals with today, and what MatruOS sets up for it
Today
Old rates quoted after a mill increase; margin lost on big indents. Presses stretch to 120 days and bounce cheques in the slow season.
In MatruOS
MatruOS sets up 8 routines, 1 workflow, 4 registers and 8 licences for a paper merchant, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- Paper or board mill
- paper merchant (indent or godown, sheeting)
- press, publisher or converter
- printed product
Your suppliers
- Paper and board mills
- Importers of coated paper and board
- Transporters
- Sheeting machine service
Credit and cash
Mills 30-45 days with 1-2% cash discount for early payment; presses and publishers 60-120 days against PDCs; school season credit stretched; government buyers pay on bill passing
Mills want payment in 30-45 days and buyers pay in 60-120. Price rises reward stock and falls punish it. The bank CC limit and post-dated cheques bridge the gap. One press failing can wipe out a year's margin.
Your screens use your words
CustomerPartyOrderIndentItemGradeInvoiceBillproductPaper gradeSupplierMill
How it works
How MatruOS is set up for a paper merchant
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Paper merchant", typed when you sign up.
- Recognised as a paper merchantRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a paper merchant
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Builds today's selling rate list by grade and gsm from mill circulars and stock cost, and drafts the message to regular parties
Asks you before sending
Ages dues, flags parties over 90 days or over limit, lists PDCs due and bounced cheques with notice deadlines, and drafts reminders
Asks you before sending
Lists lots older than 90 days and odd sizes, and suggests which presses usually buy those grades
Works it out and shows you
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
10:00 amMill rate circular and today's price list
- 1Enter any new mill circular
- 2Set today's selling rates by grade and gsm
- 3Send rate list to regular presses and converters
11:00 amSheeting, counting and dispatch
- 1Cut reels to ordered size; check squareness
- 2Count reams and weigh lot
- 3Challan and e-way bill with each load
3:00 pmPDC deposits and bounce check
- 1Deposit cheques due today
- 2Log any return memo and inform proprietor
Every week
Sat 4:00 pmWeekly credit review
- 1Parties past credit days or over limit
- 2Hold new indents for parties over 90 days
Every month
5thMill payments for cash discount and GST
- 1Pay mill bills inside the cash discount window
- 2GSTR-1 by the 11th; match mill bills in 2B
20thSlow stock and odd sizes review
- 1Lots older than 90 days by grade
- 2Offer odd sizes and seconds to job presses
Every year
MarYear-end stock and balance confirmations
- 1Weigh and value stock by grade
- 2Balance confirmations; mill turnover discounts claimed
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Mill indent to payment
- 1Order from press
- 2Credit and rate approvedNeeds approval
- 3Indent placed or sheeted from godown
- 4Billed with e-way bill
- 5PDC or payment received
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Reel and sheet stock
Indent and dispatch book
Party ledger and PDCs
Mill rate circulars
Grade, gsm and weight check
Deliver what was sold and avoid claims
Credit control and PDCs
Keep dues safe against long press credit
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Maplitho paper (70 gsm, reel or sheet) | 4802 | 18% |
| Creamwove paper for notebooks | 4802 | 0% |
| Copier paper A4 (75 gsm, 500 sheets) | 4802 | 18% |
| Coated art paper (90-170 gsm) | 4810 | 18% |
| Duplex board grey back (230-450 gsm) | 4810 | 18% |
| SBS or FBB board | 4810 | 18% |
| Kraft liner (16-20 BF) | 4804 | 18% |
| Newsprint | 4801 | 5% |
| Bond and ledger paper (85 gsm) | 4802 | 18% |
| Sheeting and cutting charge | 998817 | 18% |
- GST registration
- Shops and Establishments registration
- Udyam (MSME) registration
- Trade licenceIf it applies
- Import Export Code (IEC)If it applies
- GeM seller registrationIf it applies
- PF registration (EPFO)If it applies
- ESI registration (ESIC)If it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
ProprietorDeals with mills, books indents, fixes rates, gives credit, bank CC limit.
AccountantBills, e-way bills, party ledger, PDC deposits, GST.
Godown in-chargeReceives reels, runs sheeter and guillotine, counts reams, dispatch.
SalesmanVisits presses and converters, takes orders, collects cheques.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a paper merchant?
Type one line about your business when you sign up, for example "Paper merchant". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Printing, packaging and media
Other traders and distributors in printing, packaging and media
Run a paper merchant on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes