Your customers
- Ladies fancy and bangle shops
- Cosmetics stores
- General and kirana stores
- Beauty parlours
- Mela and haat traders
- Sub-wholesalers
Beauty and personal care · Traders and distributors
MatruOS for a cosmetics and fancy wholesaler
Set up the way a cosmetics and fancy wholesaler runs: wholesale margin on cosmetics, fancy and personal care items sold per dozen, gross or box to retailers and parlours. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What a cosmetics and fancy wholesaler deals with today, and what MatruOS sets up for it
Today
Thousands of SKUs with no count; reorders by memory. WhatsApp orders as photos and voice notes; items missed in packing.
In MatruOS
MatruOS sets up 8 routines, 1 workflow, 3 registers and 6 licences for a cosmetics and fancy wholesaler, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- Makers and importers
- cosmetics and fancy wholesaler
- retailer
- customer
Your suppliers
- Small cosmetic and bindi makers
- Fancy item importers
- Company distributors
- Mehendi cone makers
- Comb and clip makers
Credit and cash
Walk-in retailers mostly cash; regular parties 15-45 days; buys from small makers in cash and from importers 15-30 days
Cash purchases for discounts; retailer dues of 15-45 days; festival stock bought 4-6 weeks ahead; dead fancy stock is the hidden loss
Your screens use your words
CustomerPartyInvoiceBillproductItemSupplierParty
How it works
How MatruOS is set up for a cosmetics and fancy wholesaler
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Cosmetics and fancy wholesaler", typed when you sign up.
- Recognised as a cosmetics and fancy wholesalerRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a cosmetics and fancy wholesaler
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Reads order photos and voice notes into packing lists by shelf, marks short items and drafts the reply with bill value
Asks you before sending
Lists parties past their credit days, drafts statements and reminders and marks parties to hold
Asks you before sending
Suggests the weekly purchase list per maker and importer, and flags items whose sale rate has fallen behind the buy rate
Asks you before sending
Lists items not sold in 90 days with value, and drafts a clearance lot offer for regular parties
Asks you before sending
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
10:00 amMorning counter for walk-in retailers
- 1Serve retailers from their lists and write each item on the bill
- 2Note items asked for and not in stock
11:30 amOutstation WhatsApp orders to packing lists
- 1Read new orders (photos of lists and voice notes)
- 2Make packing lists by shelf and mark items short
- 3Reply to the party with what will go and the bill value
5:00 pmPack, bill and book transport
- 1Pack cartons and count dozens against the list
- 2Munim bills and books transport; send bill and bilty photo
Every week
MonParty dues and reminders
- 1List parties past their credit days
- 2Send ledger statements and call the oldest
ThuPurchase list from makers and importers
- 1List fast items below a week's sales
- 2Add items retailers asked for this week
- 3Order from makers and importers
Every month
25thSlow and dead stock clearance
- 1List items not sold in 90 days
- 2Offer them as a lot or scheme to regular parties
Every year
MarYear-end stock count and ledger confirmations
- 1Count stock by category and value it
- 2Send each party a balance confirmation
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Outstation order to payment
- 1Order received on WhatsApp
- 2Credit checkedNeeds approval
- 3Packed and counted
- 4Billed and dispatched with bilty
- 5Payment received
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Party ledger
Item stock
Outstation orders
Carton packing and count
The party gets every item it was billed for
Party credit limits
Keep dues collectable
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Lipstick (local brand) | 3304 | 18% |
| Nail polish | 3304 | 18% |
| Kajal (pot or stick) | 3304 | 0% |
| Bindi cards | 3304 | 0% |
| Kumkum and sindoor | 3304 | 0% |
| Talcum powder | 3304 | 5% |
| Mehendi cones | 1404 | 5% |
| Hair clips and pins | 9615 | 5% |
| Combs | 9615 | 5% |
| Rubber bands and scrunchies | 6117 | 5% |
| Makeup brushes | 9603 | 18% |
| Hand mirrors | 7009 | 18% |
- GST registration
- Trade licence
- Shops and Establishments registration
- Udyam (MSME) registrationIf it applies
- Import Export Code (IEC)If it applies
- Packaged commodities registration (Legal Metrology)If it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
Seth (owner)Buys, fixes rates, approves credit, collects dues.
Counter salesmanServes walk-in retailers, writes the kachcha bill, knows where every item sits.
PackerPacks outstation orders, counts dozens, marks cartons.
MunimPakka bills, ledgers, transport bookings, GST.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a cosmetics and fancy wholesaler?
Type one line about your business when you sign up, for example "Cosmetics and fancy wholesaler". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Beauty and personal care
Other traders and distributors in beauty and personal care
Run a cosmetics and fancy wholesaler on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes