Your customers
- Men's salons
- Ladies parlours and unisex salons
- Spas
- Beauty academies
- Salon chains' local outlets
- Home parlours
Beauty and personal care · Traders and distributors
MatruOS for a salon product distributor
Set up the way a salon product distributor runs: trade margin between distributor and salon price on professional hair, skin and spa products and consumables; company target incentives and scheme pass-through. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What a salon product distributor deals with today, and what MatruOS sets up for it
Today
Salons pay late or switch brands with dues pending. Scheme, expiry and target claims not filed or not credited by the company.
In MatruOS
MatruOS sets up 9 routines, 2 workflows, 4 registers and 6 licences for a salon product distributor, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- Brand company
- C&F agent
- salon product distributor
- salon
- client
Your suppliers
- Professional brand companies and their C&F agents
- Consumables makers
- Small tool importers
Credit and cash
Company sells against advance or 7-30 days; salons get 15-45 days, new salons cash; schemes credited by the company 1-3 months later
Pays the company on short terms, collects from salons in 1-1.5 months; outstanding and scheme claims are the working capital squeeze
Your screens use your words
CustomerSalonItemProductproductSKUSupplierCompany
How it works
How MatruOS is set up for a salon product distributor
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Salon product distributor", typed when you sign up.
- Recognised as a salon product distributorRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a salon product distributor
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Builds each executive's beat for the day with each salon's last order, usual items, outstanding and a suggested order
Works it out and shows you
Lists overdue salons by days and amount, marks those above limit to hold and drafts reminders
Asks you before sending
Flags stock expiring within 6 months, suggests salons to push it to, and drafts the company order towards the target
Asks you before sending
Prepares the monthly scheme, expiry and target claim with bill references and tracks credit notes
Asks you before sending
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
10:00 amBeat plan and order suggestions for each executive
- 1Take the day's beat list of 15-25 salons
- 2See each salon's last order, outstanding and what it usually buys
- 3Pitch this month's scheme and collect dues
3:00 pmPack and deliver orders
- 1Pick orders first-expiry-first-out
- 2Invoice and deliver; get the salon's signature or photo
7:00 pmDay's collections and cash deposit
- 1Enter cash, UPI and cheques collected by each executive
- 2Deposit cash and update salon ledgers
Every week
MonOutstanding review and hold list
- 1List salons past 45 days and above their limit
- 2Decide whom to hold and whom to visit personally
ThuStock and expiry check and company order
- 1Check stock of fast shades and kits against sales
- 2List stock expiring within 6 months
- 3Place the order on the company and plan towards the month's target
Every month
5thScheme, expiry and target claims to the company
- 1Total schemes given to salons last month with bills
- 2Prepare expiry and damage returns and the target incentive claim
- 3Match credit notes received for older claims
20thEducator seminar for salons
- 1Invite 20-40 salons to a technical seminar or new-launch demo
- 2Note new salons who sign up and their first order
Every year
AprCompany agreement and annual target
- 1Renew the distributor agreement and agree the annual target
- 2Confirm ledger balances with the company and with salons
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Salon order to payment
- 1Order taken on beat
- 2Credit checkedNeeds approval
- 3Packed first-expiry-first-out
- 4Delivered and signed
- 5Payment collected
Company claim to credit note
- 1Claim prepared with bills
- 2Owner checks and signsNeeds approval
- 3Sent to company
- 4Credit note received
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Salon accounts
Orders and dispatch
Company scheme and expiry claims
Stock with batch and expiry
First-expiry-first-out dispatch
Salons get stock with enough life and nothing expires in the godown
Salon credit limits
Keep salon dues within limits
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Hair colour tube (professional) | 3305 | 18% |
| Developer (1 litre) | 3305 | 18% |
| Hair bleach and lightener | 3305 | 18% |
| Smoothening or keratin kit | 3305 | 18% |
| Back-bar shampoo (1 litre) | 3305 | 5% |
| Hair spa cream (1 kg) | 3305 | 18% |
| Facial kit (salon size) | 3304 | 18% |
| Wax (800 g) | 3307 | 18% |
| Disposable towels and neck strips | 4818 | 18% |
| Gloves and foils | 7607 | 18% |
| Salon retail products (for resale) | 3305 | 5% |
- GST registration
- Shops and Establishments registration
- Trade licence
- Udyam (MSME) registrationIf it applies
- PF registration (EPFO)If it applies
- ESI registration (ESIC)If it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
Distributor (owner)Deals with the company, sets credit, approves schemes, collects big dues.
Sales executiveRuns the salon beat, takes orders, places schemes and stands, collects cheques and UPI.
Godown and delivery boyPicks and packs, delivers by bike or van, brings back returns.
AccountantBilling, salon ledgers, company claims, GST returns.
EducatorSeminars and technical training for salons (brand-provided).
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a salon product distributor?
Type one line about your business when you sign up, for example "Salon product distributor". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Beauty and personal care
Other traders and distributors in beauty and personal care
Run a salon product distributor on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes