Your customers
- Distributors and dealers across India
- Tile showrooms
- Contractors and builders
- Some exporters
Ceramics, glass and stone · Traders and distributors
MatruOS for a tile and sanitaryware distributor
Set up the way a tile and sanitaryware distributor runs: buying tiles and sanitaryware at factory rate in own-brand boxes and selling to dealers and distributors across India at a margin, plus factory scheme income. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What a tile and sanitaryware distributor deals with today, and what MatruOS sets up for it
Today
Dealer dues of 60-120 days squeeze the trader between dealer and factory credit. Answering dealer design and stock questions takes hours on WhatsApp.
In MatruOS
MatruOS sets up 9 routines, 2 workflows, 3 registers and 10 licences for a tile and sanitaryware distributor, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- Morbi plants
- trader (marketing company)
- state distributor or dealer
- showroom
- fixer
Your suppliers
- 10-50 Morbi tile and sanitaryware plants
- Box printers
- Transport brokers
Credit and cash
Gets 30-60 days from factories; gives 30-90+ days to dealers; dealer schemes and cash discounts settle monthly or yearly
Pays factories before dealers pay; partner capital and CC limit fill the gap; bad debt is the main risk
Your screens use your words
CustomerDealerOrderDealer orderItemDesignInvoiceTax invoiceSupplierFactoryshipmentTruck load
How it works
How MatruOS is set up for a tile and sanitaryware distributor
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Tile and sanitaryware distributor", typed when you sign up.
- Recognised as a tile and sanitaryware distributorRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a tile and sanitaryware distributor
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Answers dealer WhatsApp questions with design photos, sizes, price and live factory stock, and books draft orders for the coordinator
Asks you before sending
Ages dealer dues, drafts reminders, lists loads to hold for the partner, and flags factory bills missing in 2B
Asks you before sending
Works out scheme earned per dealer and breakage per claim and drafts credit notes
Asks you before sending
Keeps a ledger of brand boxes given and used per factory and drafts the next box print order
Asks you before sending
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
9:30 amMorning factory stock and new designs
- 1Collect stock lists and new design photos from factories
- 2Post the catalogue to state dealer groups
11:00 amDealer dues and holds
- 1Age dues by dealer
- 2Hold new loads above limit until partner approves
- 3Send ledgers and reminders
2:00 pmAfternoon loading at factories
- 1Truck route across 2-6 factories
- 2Same shade batch for each design
- 3Photo of each factory's part of the load
7:30 pmEvening dispatch list and payments in
- 1Invoices, e-way bills and LRs for every truck
- 2Payments received by dealer
Every week
Fri 4:00 pmWeekly factory payment run
- 1Match purchase invoices with loading lists and GSTR-2B
- 2Approve payments due this week
Every month
5thMonthly dealer scheme and claims
- 1Work out target and cash discounts earned per dealer
- 2Settle breakage claims with photos
- 3Credit notes for partner approval
20thBrand box stock at factories
- 1Boxes given against boxes used per factory
- 2Reorder box printing
Every year
JanDealer meet and yearly rates
- 1Dealer meet or trip scheme for top dealers
- 2Annual rate agreements with factories; trademark renewals when due
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Dealer order to multi-factory truck
- 1Dealer sends designs and boxes
- 2Factory stock booked in brand boxes
- 3Partner approves credit or special rateNeeds approval
- 4Truck loaded across factories
- 5Invoice, e-way bill and LR
- 6Arrival and breakage check
- 7Paid or credit note approvedNeeds approval
Factory payment
- 1Invoice matched to loading and 2B
- 2Partner approves payment runNeeds approval
- 3Paid by RTGS
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Dealer order and truck load
Factory purchase and brand boxes
Dealer scheme and claims
Factory loading check
The dealer gets exactly the grade and shade ordered
Bill-to-ship-to and e-way bill
Avoid tax notices when factories ship straight to the dealer
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Wall tiles in own brand box | 6907 | 18% |
| GVT and PGVT 600x1200 in own brand box | 6907 | 18% |
| Vitrified 600x600 in own brand box | 6907 | 18% |
| Floor and parking tiles | 6907 | 18% |
| Porcelain slab | 6907 | 18% |
| One-piece WC | 6910 | 18% |
| Wash basin and pedestal set | 6910 | 18% |
| Step and riser set | 6907 | 18% |
- GST registration
- Udyam (MSME) registration
- Shops and Establishments registration
- PAN
- TAN (tax deduction account number)
- Trademark
- Import Export Code (IEC)If it applies
- Trade licenceIf it applies
- PF registration (EPFO)If it applies
- ESI registration (ESIC)If it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
PartnerFactory tie-ups and rates, brand, dealer credit, schemes, payment runs.
Sales coordinatorState WhatsApp groups, design photos, dealer orders, follow-ups.
Loading coordinatorBooks goods at factories, checks grade and shade, builds mixed loads, photographs loading.
Field salesmanVisits dealers, opens new dealers, collects payments, checks breakage claims.
AccountantFactory payables, dealer receivables, GST and GSTR-2B match, credit notes.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a tile and sanitaryware distributor?
Type one line about your business when you sign up, for example "Tile and sanitaryware distributor". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Ceramics, glass and stone
Other traders and distributors in ceramics, glass and stone
Run a tile and sanitaryware distributor on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes