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Education · Services

MatruOS for a budget private school

Set up the way a budget private school runs: monthly or quarterly tuition fee; admission and annual fee; exam fee; transport fee; RTE reimbursement for 25% seats; commission from book and uniform vendors. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.

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EducationReady when you sign up

  • 9routines on a timetable
  • 2workflows with approvals
  • 2SOPs and checks
  • 4registers of your own
  • 3jobs for your AI team
  • 11licences tracked

7-day free trial, no card needed.

What this solves

What a budget private school deals with today, and what MatruOS sets up for it

01Today

10-30% of parents in arrears; the clerk chases by phone. RTE reimbursement claims stuck for 1-2 years and nobody tracks which year is paid.

02In MatruOS

MatruOS sets up 9 routines, 2 workflows, 4 registers and 11 licences for a budget private school, with an AI team that reads your own records and prepares the work.

03What changes

The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.

Where you sit

MatruOS starts from how your business earns

Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.

  1. Parent
  2. school
  3. state board exams (Std 10 and 12)
  4. college or job

Your customers

  • Parents
  • State education department (RTE reimbursement)

Your suppliers

  • Teachers and staff
  • Book and uniform vendor
  • Van and bus operators
  • Stationery shop
  • Furniture and lab supplier
  • Landlord or bank (building loan)

Credit and cash

Fees due by the 10th; 10-30% of parents in arrears; RTE reimbursement 1-2 years late; salaries paid monthly, often late in lean months; vendors give credit till the session starts

Cash comes in heavily in April-June (admission, annual fee, books) and thins out by Jan-Mar when defaulters pile up. Salaries are the biggest outflow (55-65% of fees). RTE money arrives in lumps a year or two late.

Your screens use your words

  • CustomerParent
  • OrderAdmission
  • ItemClass
  • InvoiceFee receipt
  • productFee head
  • SupplierVendor

How it works

How MatruOS is set up for a budget private school

Set-up takes a few minutes. After that, you change only what is different in your business.

  1. Describe the business in one lineFor example "Budget private school", typed when you sign up.
  2. Recognised as a budget private schoolRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
  3. Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
  4. Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.

Your AI team

What the AI team does for a budget private school

Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.

Accountant

Builds the defaulter list by class and age of dues, drafts polite reminders and instalment plans, flags any message that would breach the state's fee rules, and matches receipts with cash and UPI

Reads fee ledger and admission register

Asks you before sending

Accountant

Prepares the year's RTE claim list with attendance, tracks claim status by year and drafts follow-up letters to the block office

Reads RTE reimbursement claims register and admission register

Asks you before sending

Operations head

Prepares UDISE+ enrolment and teacher tables, lists new students, leavers and transfer-ins, and flags name and DOB mismatches against Aadhaar before entry

Reads admission register and staff attendance and salary

Works it out and shows you

1 / 3

How you run

Your routines, already on a timetable

Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.

Every day3

  • 7:30 amGate, assembly and attendancePrincipal · 3 steps
    1. 1Gate opens with guard and attendant; vans checked in
    2. 2Staff attendance before assembly; arrange substitutes for absent teachers
    3. 3Class teachers mark student attendance by 08:15
  • 8:30 amFee counter and receiptsOffice clerk · 2 steps
    1. 1Give a numbered receipt for every payment, cash or UPI
    2. 2Close the day's cash and UPI totals and hand the cash to the trustee
  • 1:15 pmVan and bus departure checkTransport in-charge · 2 steps
    1. 1Each child ticked on the route list before the van leaves
    2. 2Female attendant on board, first-aid box and fire extinguisher in van

Every week1

  • Sat 1:30 pmWeekly staff meeting and syllabus checkPrincipal · 2 steps
    1. 1Syllabus covered vs plan per class
    2. 2Students absent 3+ days and parents to call

Every month2

  • 1stMonthly defaulter list and parent remindersOffice clerk · 3 steps
    1. 1List parents with dues after the 10th and older arrears
    2. 2Send reminder messages after the trustee approves; offer instalment plans to genuine cases
    3. 3Never stop a child from class or exam for dues where state rules forbid it
  • 5thSalary sheet and paymentTrustee-director · 3 steps
    1. 1Days present and leave per staff from the attendance register
    2. 2Deduct PF and ESI where registered; pay by bank
    3. 3Pay van operators and the rent or loan EMI

Every year1

  • Apr, OctRTE lottery admissions and reimbursement claimTrustee-director · 3 steps
    1. 1Admit lottery-allotted RTE children and enter them in the portal (April)
    2. 2File the year's claim with attendance proof; follow up old claims (October)
    3. 3Match amounts received against claims year by year

Workflows

Each stage goes to the person who handles it

Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.

Admission

  1. 1Enquiry and school visitOffice clerk
  2. 2Form with birth certificate and AadhaarOffice clerk
  3. 3Seat and concession approvedTrustee-directorNeeds approval
  4. 4Admission fee paid and number givenOffice clerk
  5. 5Added to class and UDISE+Class teacher

Fee arrears to settlement

  1. 1Defaulter listedOffice clerk
  2. 2Reminder sentOffice clerk
  3. 3Parent meeting and instalment planPrincipal
  4. 4Concession or write-off approvedTrustee-directorNeeds approval
  5. 5SettledOffice clerk

Registers and SOPs

Your registers and standards

Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.

  • Admission register

    Admission number · Student name · Date of birth · Class admitted · Father or mother name · Parent phone · RTE seat · PEN or APAAR ID

  • Fee ledger

    Admission number · Fee head · Period · Amount due · Amount paid · Paid on · Receipt number · Concession approved

  • Staff attendance and salary

    Staff name · Post · Month · Days present · Leave taken · Salary paid

  • RTE reimbursement claims

    Academic year · RTE students · Amount claimed · Submitted on · Verified by block office · Amount received · Received on

  • Fee collection within state rules

    Collect dues without breaking fee-regulation and child-rights rules

    4 steps with checks

  • Student safety and transport

    Keep children safe on campus and in vans

    4 steps with checks

Items and licences

Your first bill is right, and no licence lapses

Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.

ItemHSNGST
Tuition fee (primary) · student-month9992100%
Tuition fee (secondary Std 9-10) · student-month9992100%
Admission fee (one-time) · student9992100%
Annual and activity fee · student-year9992100%
Exam fee · student-term9992100%
Transport fee (van or bus) · student-month9992100%
RTE reimbursement claim · student-year9992100%
Transfer and character certificate copy · piece9992100%
  • School recognitionState education department (RTE Act)
  • Board affiliationCBSE, CISCE or the state boardIf it applies
  • Trust or society registrationCharity commissioner, sub-registrar or registrar of societies
  • 12A and 80G registrationIncome Tax Department (12A / 80G)If it applies
  • Fire NOCState fire and emergency services
  • Vehicle permitRTO (Regional Transport Office)If it applies
  • Vehicle fitness certificateRTO / automated testing stationIf it applies
  • PF registration (EPFO)EPFO (Employees' Provident Fund Organisation)If it applies
  • ESI registration (ESIC)ESIC (Employees' State Insurance Corporation)If it applies
  • Professional tax registrationState professional tax officeIf it applies
  • Insurance policyInsurance companyIf it applies

Your people

The people who run it, each with their own login

Each person sees the screens and reminders for the work they do.

Trustee-directorFixes fees and concessions, signs cheques and salaries, deals with the education office and fee committee, decides building spend.
PrincipalRuns academics and timetable, staff attendance and substitutions, exams and results, board registration, parent meetings.
Office clerkFee counter and receipts, admission register, UDISE+ entry, TCs, salary sheet.
Class teacherStudent attendance, homework diary, marks entry, parent calls.
Transport in-chargeVan routes, driver and attendant, pick-up lists, vehicle papers.

Not covered yet

  • Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
  • Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.

Questions people ask

How long does it take to set up MatruOS for a budget private school?

Type one line about your business when you sign up, for example "Budget private school". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.

Do I have to type all of this in?

No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.

Can I change the routines and workflows?

Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.

What does the AI team do without asking me?

It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.

Education

Other services in education

All 36 business types in education

Run a budget private school on one system Set up for your trade when you sign up.

Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.

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See plans and what each includes
Chat with the MatruOS team on WhatsApp, +91 97234 99901