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MatruOS for a CBSE/ICSE school with transport

Set up the way a CBSE/ICSE school with transport runs: tuition and term fees under approved heads, admission and annual charges within state caps, transport fees by route slab, and at-cost sale of books, uniforms and notebooks; trust surplus goes back into the school. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.

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EducationReady when you sign up

  • 11routines on a timetable
  • 2workflows with approvals
  • 3SOPs and checks
  • 4registers of your own
  • 5jobs for your AI team
  • 16licences tracked

7-day free trial, no card needed.

What this solves

What a CBSE/ICSE school with transport deals with today, and what MatruOS sets up for it

01Today

Fee defaulters chased by phone for weeks each quarter. Head-wise fee bills with transport slabs and concessions made by hand.

02In MatruOS

MatruOS sets up 11 routines, 2 workflows, 4 registers and 16 licences for a CBSE/ICSE school with transport, with an AI team that reads your own records and prepares the work.

03What changes

The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.

Where you sit

MatruOS starts from how your business earns

Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.

  1. Trust or society
  2. affiliated school
  3. parents and students

Your customers

  • Parents and students
  • State government for RTE reimbursement

Your suppliers

  • Teachers and staff
  • Book and uniform vendors
  • Bus financiers and fuel pumps
  • Lab and smart-class suppliers
  • CBSE or CISCE for registration and exam fees
  • Security and housekeeping agencies

Credit and cash

Parents pay quarterly or monthly in advance by the 10th, with late fine; 5-15% pay late each quarter; RTE reimbursement 1-3 years late; salaries paid by bank by the 7th; vendors on 30-60 days

April and July quarter fees fund the year; salaries and bus EMIs every month; summer months thin; reimbursement for 25% RTE seats lags years

Your screens use your words

  • CustomerParent
  • OrderAdmission
  • ItemFee head
  • InvoiceFee receipt
  • employeeTeacher
  • productClass

How it works

How MatruOS is set up for a CBSE/ICSE school with transport

Set-up takes a few minutes. After that, you change only what is different in your business.

  1. Describe the business in one lineFor example "CBSE/ICSE school with transport", typed when you sign up.
  2. Recognised as a CBSE/ICSE school with transportRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
  3. Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
  4. Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.

Your AI team

What the AI team does for a CBSE/ICSE school with transport

Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.

Support agent

Sends each absent student's parent a message by 09:00 and lists children absent three days running for the class teacher

Reads class attendance register and admission and withdrawal register

Works it out and shows you

Accountant

Lists students with unpaid heads after the due date, adds late fine, and drafts polite reminders in the parent's language

Reads fee register

Asks you before sending

Accountant

Prepares the month's salary sheet with leave deductions, EPF, ESIC, professional tax and TDS, ready for bank upload

Reads staff attendance and leave

Asks you before paying

Accountant

Prepares each student's head-wise quarterly fee bill with transport slab, sibling and staff concessions and arrears

Reads fee register and admission and withdrawal register

Asks you before sending

Operations head

Checks the board registration list against the admission register for names, dates of birth, subjects and APAAR ids and flags mismatches before upload

Reads admission and withdrawal register

Asks you before sending

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How you run

Your routines, already on a timetable

Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.

Every day3

  • 7:00 amGate opening and bus arrivalTransport in-charge · 3 steps
    1. 1All buses in; head count per bus matched with the route list
    2. 2Late or missing bus traced on GPS and parents informed
    3. 3Gate register for visitors; guard on duty
  • 8:15 amAttendance and absent alerts to parentsClass teacher · 3 steps
    1. 1Mark attendance in the first period
    2. 2Absent count in class
    3. 3Absent students' parents informed the same morning
  • 1:30 pmDispersal and bus departureTransport in-charge · 2 steps
    1. 1Small children handed only to the bus attendant or a registered guardian
    2. 2Each bus leaves with an attendant; head count

Every week2

  • MonWeekly fee defaulter follow-upFee clerk · 3 steps
    1. 1List students with the quarter unpaid after the due date
    2. 2Send reminders with the amount and late fine; call parents unpaid over 30 days
    3. 3Put hardship cases to the principal for instalments
  • SatPrincipal's weekly reviewPrincipal · 3 steps
    1. 1Teacher absence and substitutions
    2. 2Syllabus coverage per class against plan
    3. 3Discipline and parent complaints

Every month1

  • 1stMonthly salary, EPF and ESICAdministrative officer · 3 steps
    1. 1Attendance and leave per staff; pay by bank transfer by the 7th
    2. 2EPF and ESIC challans by the 15th; professional tax
    3. 3TDS on salaries; Form 24Q each quarter

Every year1

  • JunAnnual fee proposal, OASIS, UDISE+ and disclosure updateAdministrative officer · 4 steps
    1. 1Fee proposal with audited accounts to the state fee committee where the act requires
    2. 2OASIS and UDISE+ data: staff, students, infrastructure, certificates
    3. 3Mandatory public disclosure updated on the website
    4. 4Fire NOC, building and sanitation certificates checked for validity

Workflows

Each stage goes to the person who handles it

Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.

Enquiry to admission

  1. 1Enquiry and registration formFee clerk
  2. 2Interaction or entrance testClass teacher
  3. 3Principal approves admissionPrincipalNeeds approval
  4. 4Documents verified and fee paidFee clerk
  5. 5Admission number and sectionAdministrative officer
  6. 6Bus stop allottedTransport in-charge

Annual fee revision

  1. 1Costs and salary rise worked outAdministrative officer
  2. 2Parents' committee consultedPrincipal
  3. 3Trust approves proposalManagerNeeds approval
  4. 4Filed with state fee committeeAdministrative officer
  5. 5New fees published head-wiseFee clerk

Registers and SOPs

Your registers and standards

Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.

  • Admission and withdrawal register

    Admission number · Student name · Date of birth · Class admitted · Father or mother name · Mobile · Category · APAAR or PEN id

  • Fee register

    Admission number · Class and section · Quarter · Tuition · Transport · Other heads · Concession · Late fine

  • Class attendance register

    Date · Class and section · Present · Absent · Absent admission numbers · Class teacher

  • Safety and compliance file

    Item · Bus or staff or block · Done or issued on · Valid till · Remarks

  • Student transport safety

    Every child travels safe on a legal bus

    5 steps with checks

  • Fire safety and mock drill

    The building is safe and everyone can get out fast

    4 steps with checks

  • Fair admission and fee rules

    Admissions and fees follow the board and state law

    4 steps with checks

Items and licences

Your first bill is right, and no licence lapses

Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.

ItemHSNGST
Tuition fee (per month) · month9992100%
Admission charge (one time) · student9992100%
Annual and development charges · year9992100%
Transport fee by route slab (per month) · month9992100%
Activity, lab and computer fee · term9992100%
Exam and board registration charges · student9992100%
Textbook set (class-wise) · set49010%
Notebook and exercise book set · set48200%
School uniform set · set62035%
  • School recognitionState education department (RTE Act)
  • Board affiliationCBSE, CISCE or the state board
  • Trust or society registrationCharity commissioner, sub-registrar or registrar of societies
  • 12A and 80G registrationIncome Tax Department (12A / 80G)
  • PANIncome Tax Department
  • TAN (tax deduction account number)Income Tax Department
  • Fire NOCState fire and emergency services
  • PF registration (EPFO)EPFO (Employees' Provident Fund Organisation)
  • ESI registration (ESIC)ESIC (Employees' State Insurance Corporation)
  • Professional tax registrationState professional tax office
  • Vehicle permitRTO (Regional Transport Office)
  • Vehicle fitness certificateRTO / automated testing station
  • Insurance policyInsurance company
  • FSSAI food licenceFSSAI (Food Safety and Standards Authority of India)If it applies
  • GST registrationGST department (GSTN)If it applies
  • Shops and Establishments registrationState labour department (Shops and Establishments Act)If it applies

Your people

The people who run it, each with their own login

Each person sees the screens and reminders for the work they do.

ManagerRepresents the trust, approves fees and budgets, signs big payments, appoints the principal.
PrincipalRuns academics and discipline, approves admissions and TCs, board liaison, parent meetings.
Administrative officerFee and salary accounts, vendors, safety certificates, OASIS and UDISE+ data.
Fee clerkIssues receipts, keeps the fee register, sends defaulter lists.
Class teacherAttendance, diary and parent notes, marks entry, report cards.
Transport in-chargeBus routes and stops, driver and attendant duty, bus papers, GPS watch.
Lab assistantPrepares practicals, keeps lab stock and breakage register.
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Not covered yet

  • Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
  • Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.

Questions people ask

How long does it take to set up MatruOS for a CBSE/ICSE school with transport?

Type one line about your business when you sign up, for example "CBSE/ICSE school with transport". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.

Do I have to type all of this in?

No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.

Can I change the routines and workflows?

Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.

What does the AI team do without asking me?

It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.

Education

Other services in education

All 36 business types in education

Run a CBSE/ICSE school with transport on one system Set up for your trade when you sign up.

Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.

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Chat with the MatruOS team on WhatsApp, +91 97234 99901