Your customers
- Co-operative and private sugar mills
Food and grocery · Services
MatruOS for a cane harvest contractor
Set up the way a cane harvest contractor runs: commission per tonne on gang cutting, transport charges per tonne by distance, and machine harvesting fees. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What a cane harvest contractor deals with today, and what MatruOS sets up for it
Today
Koyta advances are lost when couples leave mid-season or never arrive. Mill bill tonnes do not match our slips and missing slips are never claimed.
In MatruOS
MatruOS sets up 8 routines, 1 workflow, 3 registers and 7 licences for a cane harvest contractor, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- farmer's field
- harvest and transport contractor
- sugar mill weighbridge
Your suppliers
- Koyta couples and gangs
- Tractor and truck owners
- Diesel pumps
- Harvester dealers and financiers
Credit and cash
Takes an interest-free advance from the mill before the season; gives advances to koytas; mill pays fortnightly bills less advance recovery; settles gangs at season end
Money goes out Jun-Oct (koyta advances), comes back Nov-Apr through fortnightly bills; any shortfall in tonnage leaves the mukadam owing the mill
Your screens use your words
CustomerMillOrderHarvest slipItemCaneInvoiceBillSupplierKoytaproductTonne
How it works
How MatruOS is set up for a cane harvest contractor
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Cane harvest contractor", typed when you sign up.
- Recognised as a cane harvest contractorRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a cane harvest contractor
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Reads weighbridge receipt photos, totals tonnes by toli and tractor and shows diesel per tonne
Works it out and shows you
Updates each koyta's earnings against the advance every week and flags those falling behind
Works it out and shows you
Matches the mill's fortnightly bill with our slips and drafts the claim for missing slips
Asks you before sending
1 / 3
How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
5:30 amCollect harvest slips and send gangs to plots
- 1Collect today's harvest slips from the mill's cane office or slip boy
- 2Allot plots to each toli and tractor
- 3Count koytas present per toli
7:00 pmLog each trip and weighbridge tonnes
- 1Write each slip's net tonnes from the weighbridge receipt
- 2Total tonnes per toli and per tractor
- 3Note trolleys that waited more than 12 hours at the yard
Every week
SunUpdate each koyta's earned versus advance
- 1Add the week's tonnes to each koyta's earnings
- 2Pay weekly kharchi (food money) and note it
- 3Flag koytas far behind their advance
WedDiesel and tractor cost per tonne
- 1Total diesel bought and trips per tractor
- 2Diesel per tonne hauled
Every month
1stCheck the mill's fortnightly bill
- 1Match mill tonnes with our slip totals
- 2Check rates, distance slabs and advance recovery
- 3Raise missing slips with the cane office
Every year
AprEnd-of-season settlement
- 1Final tonnes and earnings per koyta against the advance
- 2Pay balances or carry forward dues in writing
- 3Final account with the mill
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Mill advance to gang settlement
- 1Mill agreement signedNeeds approval
- 2Koyta advances given
- 3Gangs at camp
- 4Tonnage billed fortnightly
- 5Mill bill checked
- 6Gangs settled
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Koyta advance ledger
Daily slips and tonnage
Mill bill reconciliation
Giving and recovering koyta advances
Keep advances recoverable and fair to the workers
Camp and field safety
Keep families safe at camp and in the field
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Manual cutting and loading | 998611 | 0% |
| Mukadam commission on cutting | 998611 | 0% |
| Tractor-trolley transport (up to 25 km) | 996511 | 5% |
| Truck transport (long lead) | 996511 | 5% |
| Bullock-cart transport | 996511 | 0% |
| Mechanical harvesting | 998611 | 0% |
- PAN
- GST registrationIf it applies
- Udyam (MSME) registrationIf it applies
- Vehicle permitIf it applies
- Vehicle fitness certificateIf it applies
- Insurance policyIf it applies
- Contract labour licenceIf it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
MukadamSigns mill agreement, gives koyta advances, runs camps, collects slips, settles gangs.
Toli headLeads a gang in the field, counts bundles, reports absentees.
Koyta couplesCut, top, bundle and load cane.
Tractor driversHaul trolleys to the weighbridge, keep slips.
MunshiWrites slips and tonnage, keeps advance book, checks mill bills.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a cane harvest contractor?
Type one line about your business when you sign up, for example "Cane harvest contractor". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Food and grocery
Other services in food and grocery
Run a cane harvest contractor on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes