Your customers
- Spice exporters and merchant exporters
- Rice, pulse and oilseed exporters
- Custom house agents (CHAs) and freight forwarders
- Warehouses and CFS
- Rice mills, flour mills and seed companies
- Spice and masala brands (domestic)
Food and grocery · Services
MatruOS for a spice sterilisation and fumigation business
Set up the way a spice sterilisation and fumigation business runs: per-kg steam sterilisation charges on spices, herbs and seeds; per-container, per-stack and per-tonne fumigation fees; certificate fees; repacking, sorting and storage charges; pass-through lab tests. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
- 8
- 2
- 2
- 3
- 3
- 11
What this solves
What a spice sterilisation and fumigation business deals with today, and what MatruOS sets up for it
Today
Certificates are typed by hand from field sheets and a wrong dose, date or container number gets a shipment held. Same-day container bookings from many CHAs clash and operators miss CFS cut-offs.
In MatruOS
MatruOS sets up 8 routines, 2 workflows, 3 registers and 11 licences for a spice sterilisation and fumigation business, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- Spice and grain exporter
- sterilisation plant or fumigation agency
- certificate
- phytosanitary certificate
- shipment
Your suppliers
- Methyl bromide importers and dealers
- Aluminium phosphide makers
- Fumigation sheet and gas-monitor suppliers
- Boiler fuel and steam utilities
- NABL labs
- Bag and liner suppliers
- Transporters
Credit and cash
Exporters pay 15-30 days, regular CHAs monthly; new or one-off clients pay before the certificate is released; fumigants bought on cash or 15 days because of licence controls
Steam plant is capital-heavy (Rs 1.5-6 crore) with a big fuel and power bill; fumigation needs little capital but a stock of licensed fumigant; cash comes 15-30 days after the certificate
Your screens use your words
CustomerExporterOrderTreatment requestItemLotInvoiceTreatment billproductTreatmentSupplierVendor
How it works
How MatruOS is set up for a spice sterilisation and fumigation business
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Spice sterilisation and fumigation", typed when you sign up.
- Recognised as a spice sterilisation and fumigation businessRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a spice sterilisation and fumigation business
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Collects the day's bookings, groups container jobs by CFS and cut-off time, sequences steam runs by commodity to cut clean-downs, and flags any job without enough fumigant or an accredited operator
Works it out and shows you
Drafts each treatment and fumigation certificate from the recorded dose, temperature, time and gas readings, and refuses to draft one where a reading is missing or below the standard
Asks you before signing and sending
Ages dues by client, marks clients whose next certificate should wait for payment, and drafts reminders
Asks you before sending
1 / 3
How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
8:00 amSteam sterilisation runs (two shifts)
- 1Clean and steam the line before each new commodity
- 2Steam temperature at product contact
- 3Residence time as validated for this spice
- 4Moisture after drying back to the input level
- 5Bag in new bags with lot label; keep treated and untreated apart
9:00 amTake bookings and plan teams and plant runs
- 1List container fumigations by CFS and cut-off time
- 2List lots due in for steam sterilisation and the client's deadline
- 3Assign operators and vehicles; confirm fumigant in stock
10:00 amContainer and stack fumigation rounds
- 1Measure container or stack volume and temperature
- 2Dose per standard for the temperature
- 3Seal, put up warning signs and note start time
- 4End-of-exposure gas reading
- 5Ventilate until below the safe level before handing over
5:00 pmMicro results, release and certificates
- 1Enter before and after counts for every lot
- 2Pass lots within the client's limit; retreat or report failures
- 3Draft certificates for passed lots and finished fumigations
Every week
MonWeekly client dues and credit holds
- 1Age dues by exporter and CHA
- 2Hold certificates for clients over limit with proprietor's yes
- 3Send statements and reminders
Every month
2ndMonthly fumigant stock and cost per job
- 1Match fumigant used with jobs and doses; balance with physical stock
- 2Work out fuel, steam and fumigant cost per kg and per container
- 3Calibrate gas monitors and thermometers when due
Every year
MarAnnual accreditation, licence and boiler renewals
- 1Renew PPQS fumigation accreditation and AFAS listing where held
- 2Renew insecticide licence for pest control operations
- 3Boiler inspection and pollution consent renewal
- 4Operator refresher training and medical check
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Spice lot in to certificate out
- 1Lot received on job-work challan and sam
- 2Steam treated and dried
- 3Micro test passed
- 4Certificate signedNeeds approval
- 5Lot returned with bill
Container fumigation booking to certificate
- 1Booking from CHA or exporter
- 2Dosed and sealed
- 3Gas reading and ventilation done
- 4Certificate signedNeeds approval
- 5Certificate released
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Lot and treatment register
Treatment certificates
Fumigant stock register
Steam sterilisation of spices
Bring microbes within the buyer's limit without losing colour, oil or aroma
Fumigation as per national standards
Kill pests fully, give a certificate that the importing country accepts, and keep people safe
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Steam sterilisation of whole spices | 998817 | 5% |
| Steam sterilisation of ground spices and herbs | 998817 | 5% |
| Methyl bromide fumigation (20 ft container) | 998531 | 18% |
| Methyl bromide fumigation (40 ft container) | 998531 | 18% |
| Aluminium phosphide fumigation (container in transit) | 998531 | 18% |
| Godown stack fumigation (phosphine) | 998531 | 18% |
| Wood packaging treatment and ISPM-15 stamping | 998531 | 18% |
| Microbial test (TPC, coliform, Salmonella) pass-through | 998346 | 18% |
| Repacking in new bags after treatment | 998817 | 5% |
- GST registration
- Udyam (MSME) registration
- Pesticide licence
- Boiler registration and certificate
- Pollution consent (CTO)
- Fire NOC
- Factory licenceIf it applies
- FSSAI food licenceIf it applies
- NABL accreditationIf it applies
- PF registration (EPFO)If it applies
- ESI registration (ESIC)If it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
ProprietorClient deals and rates, accreditation and licences, signs certificates, approves credit.
Plant in-chargeRuns steriliser and dryer, boiler, line cleaning, output per shift.
MicrobiologistSamples before and after, in-house micro tests, sends samples to NABL lab, releases lots.
Accredited fumigation operatorDoses and seals containers and stacks, gas readings, ventilation, field record.
Fumigation helperCarries sheets and cylinders, sand snakes, sealing, warning signs.
Office and billing executiveBookings from CHAs, certificates, bills, collections.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a spice sterilisation and fumigation business?
Type one line about your business when you sign up, for example "Spice sterilisation and fumigation". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Food and grocery
Other services in food and grocery
Run a spice sterilisation and fumigation business on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes