Your customers
- Food manufacturers
- Exporters
- Traders and importers
- Restaurants, caterers and cloud kitchens
- FSSAI and state food safety (official samples)
- Consultants who refer clients
Food and grocery · Services
MatruOS for a food testing lab
Set up the way a food testing lab runs: testing fees per sample or per parameter; packages for FSSAI licensing, export, nutrition labels and shelf-life studies; sampling visit charges; annual testing contracts with factories. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What a food testing lab deals with today, and what MatruOS sets up for it
Today
Clients call again and again about report status. Samples go past due date unseen until a client complains.
In MatruOS
MatruOS sets up 8 routines, 1 workflow, 3 registers and 11 licences for a food testing lab, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
Your suppliers
- Instrument vendors and service engineers
- Reference standards, solvents and media dealers
- Calibration labs
- Courier companies
- Proficiency testing providers
Credit and cash
Walk-in and small clients pay in advance; regular clients 15-30 days; contracts billed monthly; instruments bought on loans or leases
Big fixed costs (instruments, staff, NABL) against many small bills; advances keep cash flowing; receivables from regular clients 30-45 days
Your screens use your words
CustomerClientOrderSampleItemTestInvoiceBillSupplierVendorproductTest
How it works
How MatruOS is set up for a food testing lab
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Food testing lab", typed when you sign up.
- Recognised as a food testing labRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a food testing lab
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Sends each client an acknowledgement with the lab code and due date, and keeps a live list of samples by stage and due date
Works it out and shows you
Drafts status messages for clients whose samples are due or delayed
Asks you before sending
Ages client bills and drafts reminders and statements
Asks you before sending
Reminds of calibrations, AMC visits and standards due in the next 60 days and lists instrument downtime
Works it out and shows you
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
9:00 amDaily instrument and incubator checks
- 1Balance check with standard weights
- 2Incubator at 37 °C
- 3GC and LC system suitability passed
9:30 amReceive and code samples
- 1Check seal, label and quantity; note condition
- 2Chilled samples on arrival
- 3Give a lab code and due date; send the client an acknowledgement
11:30 amTurnaround and client updates
- 1List samples past or near their due date
- 2Update clients on delays before they call
4:00 pmReview and sign the day's reports
- 1Check raw data, calculations and QC samples for each report
- 2Sign and release reports; hold any with QC failure
- 3List reports due tomorrow that are at risk
Every week
TueClient dues follow-up
- 1List bills older than 30 days
- 2Hold new reports for clients far overdue where policy allows
Every month
1stMonthly calibration and reference standard check
- 1List instruments and standards due in the next 60 days
- 2Book calibration and order standards
- 3Remove expired standards
Every year
JunNABL surveillance audit and proficiency tests
- 1Internal audit and management review
- 2Proficiency test results for every parameter in scope
- 3Host the NABL assessment and close findings
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Sample to report
- 1Quote and advance
- 2Sample received and coded
- 3Tests allotted
- 4Tested
- 5Reviewed and signedNeeds approval
- 6Report and bill sent
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Sample register
Instrument and calibration log
Client ledger
Sample receipt and chain of custody
Every result can be traced to an intact sample
Result review and release
Release only valid results
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Basic chemical analysis (per sample) | 998346 | 18% |
| Microbiology panel | 998346 | 18% |
| Pesticide residue panel (GC and LC MS/MS) | 998346 | 18% |
| Heavy metals (ICP-MS) | 998346 | 18% |
| Aflatoxin test | 998346 | 18% |
| Nutrition labelling panel | 998346 | 18% |
| FSSAI licence product test package | 998346 | 18% |
| Shelf-life study | 998346 | 18% |
| Drinking water test (IS 10500) | 998346 | 18% |
| Sample collection visit | 998346 | 18% |
- NABL accreditation
- GST registration
- Shops and Establishments registration
- Professional tax registration
- Bio-medical waste authorisation
- Pollution consent (CTO)If it applies
- Hazardous waste authorisationIf it applies
- Fire NOCIf it applies
- PF registration (EPFO)If it applies
- ESI registration (ESIC)If it applies
- Udyam (MSME) registrationIf it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
Lab head (technical manager)Method validation, scope, review and sign-off, NABL audits.
Quality managerQuality manual, internal audits, proficiency tests, complaints and CAPA.
Analysts (chemistry and micro)Run tests, keep raw data, instrument daily checks.
Sample reception and front deskReceive and code samples, chain of custody, quotes and bills.
Sample collection agentCollect samples from client sites, keep them cold and sealed.
Business developmentQuotes, contracts with factories and exporters, client follow-up.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a food testing lab?
Type one line about your business when you sign up, for example "Food testing lab". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Food and grocery
Other services in food and grocery
Run a food testing lab on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes