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Jewellery and diamonds · Services

MatruOS for a diamond planning and laser bureau

Set up the way a diamond planning and laser bureau runs: per-stone or per-carat fees for scanning and planning, laser sawing and bruting, 4P cutting, lab-grown screening and in-house grading. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.

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Jewellery and diamondsReady when you sign up

  • 7routines on a timetable
  • 1workflows with approvals
  • 2SOPs and checks
  • 2registers of your own
  • 3jobs for your AI team
  • 7licences tracked

7-day free trial, no card needed.

What this solves

What a diamond planning and laser bureau deals with today, and what MatruOS sets up for it

01Today

Packets pile up before Christmas and promised times slip. Per-stone charges for many parties added up by hand at week end.

02In MatruOS

MatruOS sets up 7 routines, 1 workflow, 2 registers and 7 licences for a diamond planning and laser bureau, with an AI team that reads your own records and prepares the work.

03What changes

The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.

Where you sit

MatruOS starts from how your business earns

Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.

  1. Rough owner or karkhana
  2. bureau
  3. karkhana polishing
  4. polished trade

Your customers

  • Karkhanas
  • Diamond manufacturers
  • Rough traders
  • Lab-grown growers

Your suppliers

  • Scanner and laser machine makers
  • Scan-credit vendors
  • Power
  • Lab couriers

Credit and cash

Walk-in customers pay per packet; regular karkhanas billed weekly or monthly; machines bought on loans or leases with scan charges per carat

Fixed monthly EMIs and salaries against fees collected weekly or monthly

Your screens use your words

  • CustomerParty
  • OrderPacket
  • ItemStone
  • InvoiceBill
  • productService

How it works

How MatruOS is set up for a diamond planning and laser bureau

Set-up takes a few minutes. After that, you change only what is different in your business.

  1. Describe the business in one lineFor example "Diamond planning and laser bureau", typed when you sign up.
  2. Recognised as a diamond planning and laser bureauRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
  3. Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
  4. Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.

Your AI team

What the AI team does for a diamond planning and laser bureau

Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.

Operations head

Orders the day's packets by promised time and machine, flags those that will miss their time, and suggests which to move

Reads packet counter book and machine log

Works it out and shows you

Accountant

Totals each party's stones and carats by service for the week, raises bills and drafts reminders for unpaid ones

Reads packet counter book

Asks you before sending

Accountant

Works out hours, stones and cost per stone for each machine against the rate charged

Reads machine log and packet counter book

Works it out and shows you

1 / 3

How you run

Your routines, already on a timetable

Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.

Every day3

  • 9:30 amPacket intake at the counterCounter clerk · 3 steps
    1. 1Weigh and count each packet in front of the party
    2. 2Issue a numbered slip with service asked and promised time
    3. 3Note whether the party declares natural or lab-grown
  • 10:00 amPlan the day's machine queueBureau owner · 2 steps
    1. 1Sort packets by promised time and machine needed
    2. 2Move rush packets of regular parties ahead
  • 7:00 pmReturn packets and close the counterCounter clerk · 3 steps
    1. 1Weigh and count each packet out; party signs the slip
    2. 2Any broken stone recorded with operator and photo
    3. 3Packets left overnight sealed in the safe

Every week2

  • SatWeekly bills to regular partiesCounter clerk · 2 steps
    1. 1Total stones and carats per party by service
    2. 2Raise bills and list unpaid ones
  • MonLaser and scanner calibration checkLaser operator · 2 steps
    1. 1Run the calibration stone on the scanner and note the result
    2. 2Clean laser optics and check cooling

Every month1

  • 3rdMachine utilisation and cost per stoneBureau owner · 2 steps
    1. 1Hours run and stones per machine against capacity
    2. 2Cost per stone with EMI, scan credits and power against rate charged

Every year1

  • Oct, NovDiwali shutdown and annual machine serviceBureau owner · 2 steps
    1. 1Return every packet before closing
    2. 2Annual service of lasers and scanners during the holiday

Workflows

Each stage goes to the person who handles it

Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.

Planning and laser job

  1. 1Packet received and slip issuedCounter clerk
  2. 2Scanned and plan options madePlanner
  3. 3Party chooses the planBureau ownerNeeds approval
  4. 4Laser sawn or brutedLaser operator
  5. 5Packet weighed and returnedCounter clerk

Registers and SOPs

Your registers and standards

Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.

  • Packet counter book

    Slip number · Party · Date and time in · Natural or lab-grown · Service · Pieces in · Carats in · Pieces out

  • Machine log

    Date · Machine · Hours run · Stones done · Breakdown · Service done

  • Custody of customers' stones

    Return every stone, or prove what happened to it

    4 steps with checks

  • Laser and scanner care

    Keep plans accurate and the lasers safe

    3 steps with checks

Items and licences

Your first bill is right, and no licence lapses

Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.

ItemHSNGST
Rough scanning and planning · stone9988921.5%
Rough planning (large stones above 2 ct) · carat9988921.5%
Laser sawing · stone9988921.5%
Laser bruting and shaping · stone9988921.5%
4P cutting · stone9988921.5%
Natural or lab-grown screening · stone99834618%
In-house grading and assortment · stone99834618%
Lab submission service (GIA or IGI) · stone99834618%
  • GST registrationGST department (GSTN)
  • Udyam (MSME) registrationMinistry of MSME (Udyam portal)
  • Shops and Establishments registrationState labour department (Shops and Establishments Act)
  • Professional tax registrationState professional tax office
  • Factory licenceState factories departmentIf it applies
  • Fire NOCState fire and emergency servicesIf it applies
  • Weighing scale stampingLegal Metrology department

Your people

The people who run it, each with their own login

Each person sees the screens and reminders for the work they do.

Bureau ownerDeals with karkhanas and machine vendors, sets rates, settles breakage claims.
Counter clerkReceives and returns packets, weighs and counts, issues slips, bills.
PlannerScans stones, prepares plan options, marks the chosen plan.
Laser operatorSaws and brutes stones on the laser, logs machine hours.
GraderScreens for lab-grown, grades colour and clarity, prepares lab submissions.

Not covered yet

  • Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
  • Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.

Questions people ask

How long does it take to set up MatruOS for a diamond planning and laser bureau?

Type one line about your business when you sign up, for example "Diamond planning and laser bureau". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.

Do I have to type all of this in?

No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.

Can I change the routines and workflows?

Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.

What does the AI team do without asking me?

It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.

Jewellery and diamonds

Other services in jewellery and diamonds

All 25 business types in jewellery and diamonds

Run a diamond planning and laser bureau on one system Set up for your trade when you sign up.

Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.

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See plans and what each includes
Chat with the MatruOS team on WhatsApp, +91 97234 99901