Your customers
- CNC and VMC job shops
- Auto component makers
- Brass parts makers
- Tool rooms
- OEM machine shops
Metals and engineering · Makers and factories
MatruOS for a cutting tools and regrinding business
Set up the way a cutting tools and regrinding business runs: regrinding charges per tool by type and diameter, special carbide and HSS tools made to drawing, resale of standard tools and coating passed through. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.
Ready when you sign up
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What this solves
What a cutting tools and regrinding business deals with today, and what MatruOS sets up for it
Today
Customers dispute how many tools were picked up or returned. Hundreds of small regrinds a month are missed in the bill.
In MatruOS
MatruOS sets up 8 routines, 1 workflow, 3 registers and 7 licences for a cutting tools and regrinding business, with an AI team that reads your own records and prepares the work.
What changes
The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Where you sit
MatruOS starts from how your business earns
Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.
- carbide and HSS suppliers
- regrinding centre
- machine shop; coating job shop in between
Your suppliers
- Carbide rod importers and dealers
- HSS blank suppliers
- Diamond and CBN grinding wheel dealers
- PVD coating job shops
- Grinding oil suppliers
Credit and cash
Customers billed monthly and pay 30-45 days; carbide rods on advance or 15 days; coating job shops monthly
Low stock but many small bills; cash comes 30-60 days after the month's work; grinder EMIs are the big fixed outflow
Your screens use your words
OrderPickupItemToolInvoiceMonthly bill
How it works
How MatruOS is set up for a cutting tools and regrinding business
Set-up takes a few minutes. After that, you change only what is different in your business.
- Describe the business in one lineFor example "Cutting tools and regrinding", typed when you sign up.
- Recognised as a cutting tools and regrinding businessRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
- Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
- Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.
Your AI team
What the AI team does for a cutting tools and regrinding business
Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.
Keeps the pickup count by customer with the photo, plans tomorrow's route from customers due and tools ready, and lists tools still open past 7 days
Works it out and shows you
Prices every returned slip by tool type and diameter, adds coating and special tools and drafts one bill per customer with slip numbers
Asks you before sending
Ages dues and drafts reminders timed before each customer's next pickup
Asks you before sending
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How you run
Your routines, already on a timetable
Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.
Every day
9:00 amMorning grinding queue
- 1Sort tools by type and diameter for each machine
- 2Put line-stopping tools first
- 3Set aside tools too short to regrind
10:00 amRoute pickup and return
- 1Visit today's route customers
- 2Count tools with the customer's store man and photograph the tray
- 3Write the pickup slip and get it signed
- 4Return finished tools against signature
5:00 pmDaily geometry and run-out check
- 1Run-out on each reground tool
- 2Point angle and lip height on drills
- 3Enter in regrind log
Every week
Wed 12:00 pmWeekly coating lot follow-up
- 1List coating lots out more than 4 days
- 2Match pieces back against pieces sent
Sat 4:00 pmWeekly wheel dressing and machine check
- 1Dress diamond and CBN wheels
- 2Check coolant level and filter
- 3Check probe calibration
Every month
1stMonthly consolidated bill per customer
- 1Total every returned slip by tool type and diameter rate
- 2Add coating and special tools
- 3Send bill with slip numbers
15thMonthly dues follow-up
- 1List customers over 45 days
- 2Call before the next pickup; hold returns for long overdue
Every year
AprYearly rate card revision
- 1Revise regrind rates by tool type and diameter
- 2Send new rate card to customers
Workflows
Each stage goes to the person who handles it
Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.
Pickup to returned tool
- 1Picked up and counted
- 2Reground and inspected
- 3Coated if asked
- 4Returned and signed
- 5Billed in the month
Registers and SOPs
Your registers and standards
Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.
Tool pickup and return slip
Regrind and inspection log
Coating job-work register
Regrind quality
A reground tool cuts like new and lasts nearly as long
Tool count and custody
Every tool picked up is accounted for until it is returned or scrapped
Items and licences
Your first bill is right, and no licence lapses
Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.
| Item | HSN | GST |
|---|---|---|
| Carbide drill regrind 6-12 mm | 998717 | 18% |
| Carbide end mill regrind 10-16 mm | 998717 | 18% |
| HSS drill regrind up to 20 mm | 998717 | 18% |
| Reamer regrind | 998717 | 18% |
| Form tool regrind | 998717 | 18% |
| PVD coating after regrind (passed through) | 998873 | 18% |
| Special carbide step drill to drawing | 8207 | 18% |
| Solid carbide end mill 10 mm (made) | 8207 | 18% |
| HSS form cutter to drawing | 8207 | 18% |
- GST registration
- Udyam (MSME) registration
- Shops and Establishments registrationIf it applies
- Factory licenceIf it applies
- PF registration (EPFO)If it applies
- ESI registration (ESIC)If it applies
- Professional tax registrationIf it applies
Your people
The people who run it, each with their own login
Each person sees the screens and reminders for the work they do.
OwnerHandles customers, fixes rate card per tool type and diameter, designs special tools.
CNC tool grinder operatorLoads programs, regrinds and makes tools, measures geometry.
Manual grinderRegrinds HSS drills, taps and form tools.
Pickup and delivery boyRuns routes, counts tools with customers, returns tools.
Accounts clerkMonthly bills, statements, coating job-work accounts.
Not covered yet
- Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
- Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.
Questions people ask
How long does it take to set up MatruOS for a cutting tools and regrinding business?
Type one line about your business when you sign up, for example "Cutting tools and regrinding". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.
Do I have to type all of this in?
No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.
Can I change the routines and workflows?
Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.
What does the AI team do without asking me?
It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.
Metals and engineering
Other makers and factories in metals and engineering
Run a cutting tools and regrinding business on one system Set up for your trade when you sign up.
Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.
See plans and what each includes