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Metals and engineering · Services

MatruOS for a food machine mechanic and spares business

Set up the way a food machine mechanic and spares business runs: visit and labour charges on breakdown calls, margin on spares, annual maintenance contracts, pre-season overhauls, small fabrication and machine shifting. Routines, workflows, registers, licences and an AI team that knows the work are ready when you sign up.

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Metals and engineeringReady when you sign up

  • 9routines on a timetable
  • 2workflows with approvals
  • 3SOPs and checks
  • 3registers of your own
  • 4jobs for your AI team
  • 7licences tracked

7-day free trial, no card needed.

What this solves

What a food machine mechanic and spares business deals with today, and what MatruOS sets up for it

01Today

Small jobs and spares from the bag are never billed. AMCs lapse because nobody quotes the renewal in time.

02In MatruOS

MatruOS sets up 9 routines, 2 workflows, 3 registers and 7 licences for a food machine mechanic and spares business, with an AI team that reads your own records and prepares the work.

03What changes

The right person is reminded at the right time, approvals wait for whoever decides, and every licence has a renewal reminder. Anything that sends, pays, signs, files or deletes waits for a person's approval.

Where you sit

MatruOS starts from how your business earns

Who you sell to, who you buy from, how credit moves and where you sit in the chain decide how your screens, reminders and reports are set up.

  1. Machine maker
  2. dealer or service mechanic
  3. food unit (keeps machines running between purchases)

Your customers

  • Atta chakkis and flour mills
  • Masala, besan and spice pulveriser units
  • Namkeen and snack makers
  • Bakeries (rotary rack, deck and tunnel ovens)
  • Pouch packers and repackers (FFS, band sealers)
  • Sweet shops and cloud kitchens

Your suppliers

  • Food machine makers (spares, warranty parts)
  • Spares traders in Rajkot and Ahmedabad
  • Electrical and controls dealers (controllers, sensors, contactors)
  • Bearing, belt and motor dealers
  • Motor rewinding shops

Credit and cash

Walk-in and small units pay cash or UPI on the visit; factories pay in 15-30 days against bill; AMC fees paid in advance yearly or half-yearly; spares bought on 15-30 days from traders

Spares stock (Rs 1-10 lakh) is the main capital; daily cash from small calls pays helpers; factory bills and pre-season overhaul bills come in 2-4 weeks; AMC money arrives at renewal

Your screens use your words

  • CustomerParty
  • OrderCall
  • ItemSpare
  • InvoiceBill
  • productSpare part
  • JobJob slip

How it works

How MatruOS is set up for a food machine mechanic and spares business

Set-up takes a few minutes. After that, you change only what is different in your business.

  1. Describe the business in one lineFor example "Food machine mechanic and spares", typed when you sign up.
  2. Recognised as a food machine mechanic and spares businessRoutines, workflows, registers, items, licences and the AI team for this trade are set up for you.
  3. Bring your dataCustomers, items and balances come across from Zoho Books, Vyapar, Excel and others. For Tally, our team helps you move the data while Tally import is checked on the live app.
  4. Approve and runThe AI team prepares the routine work. A person approves anything that sends, pays, signs, files or deletes.

Your AI team

What the AI team does for a food machine mechanic and spares business

Each job goes to a member of your AI team. It reads your own records and prepares the work. Anything that sends, pays, signs, files or deletes waits for a person's approval.

Operations head

Sorts open calls by urgency (machine stopped, AMC party, age of call), groups them by area, and drafts each mechanic's route and spares list for the owner

Reads job slip register, AMC register and WhatsApp call messages

Works it out and shows you

Accountant

Turns each job slip photo or voice note into a draft GST bill with visit charge and spares; flags slips with spares taken out but not billed; sends statements after approval

Reads job slip register and spares stock and purchase

Asks you before sending

Store keeper

Works out weekly use of each spare and seasonal peaks, and drafts purchase orders to traders for items below reorder level

Reads spares stock and purchase and job slip register

Asks you before sending

Sales executive

Lists AMC visits due, AMCs ending within 45 days, and non-AMC parties with 3 or more breakdowns; drafts renewal and new AMC quotes

Reads AMC register and job slip register

Asks you before sending

1 / 4

How you run

Your routines, already on a timetable

Each routine has a time, a person and its steps with the checks that matter. MatruOS reminds the right person and keeps the record. Open one to see its steps.

Every day3

  • 9:00 amPlan the day's calls and routeOwner-mechanic · 3 steps
    1. 1List new breakdown calls from WhatsApp and phone
    2. 2Put production-stopped machines first, then AMC due visits
    3. 3Give each mechanic his calls and the spares bag for them
  • 10:00 amAttend breakdown and write the job slipMechanic · 4 steps
    1. 1Isolate power and gas before opening the machine
    2. 2Find the fault and tell the party the cost before fitting spares
    3. 3Trial run with product after repair
    4. 4Photo of the job slip with spares used, signed by the party
  • 7:00 pmBill today's job slips and close the spares bagCounter and accounts · 3 steps
    1. 1Make a bill for every job slip of the day
    2. 2Match spares out of the bag with spares on the slips
    3. 3Note cash and UPI collected per mechanic

Every week2

  • SatSpares count and reorderOwner-mechanic · 2 steps
    1. 1Count fast-moving spares: hammers, sieves, teflon, heaters, belts, bearings
    2. 2Order from traders those below reorder level
  • MonFactory dues follow-upCounter and accounts · 2 steps
    1. 1List bills older than 15 days by party
    2. 2Send statement and reminder; hold non-urgent calls for long defaulters

Every month2

  • 1stPlan AMC preventive visitsOwner-mechanic · 3 steps
    1. 1List AMC parties with a visit due this month
    2. 2Book dates on non-production days or before shift
    3. 3List AMCs ending in the next 45 days for renewal quotes
  • 10thMonth close and GSTCounter and accounts · 2 steps
    1. 1Match bills with GSTR-1 and purchase bills with GSTR-2B
    2. 2Pay spares traders whose 30 days are due

Every year1

  • MarYear-end rates and maker tie-upsOwner-mechanic · 2 steps
    1. 1Revise visit charges and AMC rates
    2. 2Renew authorised-service tie-ups with machine makers

Workflows

Each stage goes to the person who handles it

Work passes stage by stage to the right person. Stages marked for approval wait for the person who decides.

Breakdown call to payment

  1. 1Call loggedCounter and accounts
  2. 2Mechanic assignedOwner-mechanic
  3. 3Estimate agreed by partyMechanicNeeds approval
  4. 4Repaired and trial runMechanic
  5. 5Job slip signedMechanic
  6. 6BilledCounter and accounts
  7. 7PaidCounter and accounts

AMC sale and renewal

  1. 1Machines surveyedOwner-mechanic
  2. 2AMC quote sentOwner-mechanic
  3. 3Party accepts and pays advanceOwner-mechanicNeeds approval
  4. 4Visits scheduledCounter and accounts
  5. 5Renewal quote 45 days before endOwner-mechanic

Registers and SOPs

Your registers and standards

Registers hold the fields this trade records. SOPs carry the steps and checks, so work is done the same way every time.

  • Job slip (call book)

    Date · Party · Phone · Machine · Fault reported · Work done · Spares used · Mechanic

  • AMC register

    Party · Machines covered · Start date · End date · Visits per year · Visits done · AMC amount · Spares included

  • Spares stock and purchase

    Spare · Fits machine · Supplier · Qty in · Qty out · Balance · Reorder level · Purchase rate

  • Safe repair on food machines

    Repair without injury and without contaminating food

    5 steps with checks

  • FFS pouch machine setting check

    Leave the packer with sealed pouches of lawful weight

    4 steps with checks

  • Pulveriser and chakki overhaul

    Restore output and fineness before the season

    4 steps with checks

Items and licences

Your first bill is right, and no licence lapses

Starter items arrive with unit, HSN and GST rate. The registrations this business usually needs are listed with a reminder before each one expires.

ItemHSNGST
Breakdown visit and repair (local) · visit99871918%
Annual maintenance contract (per machine) · year99871918%
Pre-season overhaul of pulveriser or chakki · job99871918%
FFS pouch machine service and setting · job99871918%
Pulveriser hammer and beater set · set84375%
Pulveriser sieve screen (by mesh) · piece84375%
Emery chakki stone pair (16 inch) · pair68045%
Teflon tape roll for sealer jaws · roll392018%
Heater cartridge for sealing jaw · piece851618%
Digital temperature controller · piece903218%
Photo-mark sensor for FFS · piece853618%
Fryer gas burner with nozzle · piece841618%
  • GST registrationGST department (GSTN)
  • Udyam (MSME) registrationMinistry of MSME (Udyam portal)
  • Shops and Establishments registrationState labour department (Shops and Establishments Act)
  • Trade licenceMunicipal corporation or panchayatIf it applies
  • Professional tax registrationState professional tax officeIf it applies
  • ESI registration (ESIC)ESIC (Employees' State Insurance Corporation)If it applies
  • PF registration (EPFO)EPFO (Employees' Provident Fund Organisation)If it applies

Your people

The people who run it, each with their own login

Each person sees the screens and reminders for the work they do.

Owner-mechanicTakes calls and sets the day's route, diagnoses hard faults, quotes overhauls, sells AMCs, buys spares, collects dues.
MechanicAttends breakdown calls, fits spares, writes job slips, does AMC visits.
HelperCarries tools and spares, cleans and opens machines, fetches parts from the shop.
Counter and accountsCounter spares sales, bills from job slips, spares stock, GST returns, payment follow-up.

Not covered yet

  • Sending messages, bills and reminders on WhatsApp from MatruOS is not live yet. Today they go by link, QR code or email, and from your own phone in one tap.
  • Live bank and UPI feeds are not connected yet. Upload a bank statement and MatruOS reads it into payments for you to confirm.

Questions people ask

How long does it take to set up MatruOS for a food machine mechanic and spares business?

Type one line about your business when you sign up, for example "Food machine mechanic and spares". MatruOS picks this business type and sets up everything on this page in a few minutes. You then get a 7-day free trial, no card needed.

Do I have to type all of this in?

No. The routines, workflows, registers, items, licences and AI team on this page arrive already set up. You change what is different in your business, and bring your customers, items and balances from Zoho Books, Vyapar, Excel and others, with our team's help for Tally data.

Can I change the routines and workflows?

Yes. Every routine, workflow, register and SOP is yours to rename, retime, switch off or add to. MatruOS keeps the rest of the system in step with your changes.

What does the AI team do without asking me?

It runs routine checks and prepares drafts. Anything that sends, pays, signs, files or deletes waits for a person's approval. The one exception you can choose is payment reminders, which go out on their own once you have checked them and switched them on.

Metals and engineering

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All 95 business types in metals and engineering

Run a food machine mechanic and spares business on one system Set up for your trade when you sign up.

Describe your business once. MatruOS sets up your apps, brings in your data and puts Muni and the AI team to work, with your approval on every step that matters. 7-day free trial, no card needed.

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Chat with the MatruOS team on WhatsApp, +91 97234 99901